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Employee Written Warning / Disciplinary Notice

Federal & State Law Editorial TeamLast reviewed: April 2026

Written documentation of employee misconduct or performance issues, specifying the violation, expected improvement, and consequences of continued problems.

PDF TemplateUse the instructions below to complete this form

Instructions

Describe the specific behavior or performance issue with dates and examples. Reference the policy or expectation that was violated. State what improvement is expected and the timeframe for improvement. Describe the consequences if the issue is not corrected (further discipline, up to and including termination). Have the employee sign acknowledging receipt. If the employee refuses to sign, note that on the form and have a witness sign.

This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.