Agency responsibilities

An agency shall—

(a) Submit to OPM for approval a description of its appraisal system(s) as specified in § 430.204(b) of this subpart, and any subsequent changes that modify any element of the agency's system(s) that is subject to a regulatory requirement in this part;

(b) Transfer the employee's most recent ratings of record, and any subsequent performance ratings, when an employee transfers to another agency or is assigned to another organization within the agency in compliance with part 293 of this chapter and instructions in the OPM Guide to Personnel Recordkeeping;

(c) Communicate with supervisors and employees (e.g., through formal training) about relevant parts of its performance appraisal system(s) and program(s);

(d) Evaluate the performance appraisal system(s) and performance appraisal program(s) in operation in the agency;

(e) Report ratings of record data to OPM in compliance with instructions in the OPM Guide to Human Resources Reporting;

(f) Maintain and submit such records as OPM may require; and

(g) Ensure that agency performance appraisal system(s) and performance appraisal program(s) are administered consistent with the merit system principles set forth under 5 U.S.C. 2301; and

(h) Take any action required by OPM to ensure conformance with applicable law, regulation, and OPM policy.

[60 FR 43943, Aug. 23, 1995, as amended at 91 FR 41538, July 7, 2026]