§ 204.2 Definitions.

For purposes of this part:

individual(a) The term means a citizen of the United States or an alien lawfully admitted for permanent residence;

maintain(b) The term includes maintain, collect, use, or disseminate;

record(c) The term means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, his education, financial transactions, medical history, and criminal or employment history, and that contains his or her name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a finger or voice print or a photograph;

system of records(d) The term means a group of any records under the control of any agency from which information is retrieved by the name of the individual; and

routine use(e) The term means, with respect to the disclosure of a record, the use of such record for a purpose which is compatible with the purpose for which it was collected.