Privacy Act of 1974; Systems of Records

Issuing agencies

Abstract

In accordance with the Privacy Act of 1974, all agencies are required to publish in the Federal Register a notice of their systems of records. Notice is hereby given that the Federal Energy Regulatory Commission (FERC) is publishing a notice of modifications to an existing FERC system of records titled "Biographies (FERC-6)" previously titled "Biographical Material on FERC Commissioners and Key Staff Members (FERC-6)".

Full Text

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<title>Federal Register, Volume 91 Issue 213 (Thursday, November 5, 2026)</title>
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[Federal Register Volume 91, Number 213 (Thursday, November 5, 2026)]
[Notices]
[Pages 69832-69834]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-22606]


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DEPARTMENT OF ENERGY

Federal Energy Regulatory Commission


Privacy Act of 1974; Systems of Records

AGENCY: Federal Energy Regulatory Commission (FERC), Department of 
Energy (DOE).

ACTION: Notice of a modified system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, all agencies are 
required to publish in the Federal Register a notice of their systems 
of records. Notice is hereby given that the Federal Energy Regulatory 
Commission (FERC) is publishing a notice of modifications to an 
existing FERC system of records titled ``Biographies (FERC-6)'' 
previously titled ``Biographical Material on FERC Commissioners and Key 
Staff Members (FERC-6)''.

DATES: Comments on this modified system of records must be received no 
later than 30 days after date of publication in the Federal Register. 
If no public comment is received during the period allowed for comment 
or unless otherwise published in the Federal Register by FERC, the 
modified system of records will become effective a minimum of 30 days 
after date of publication in the Federal Register. If FERC receives 
public comments, FERC shall review the comments to determine whether 
any changes to the notice are necessary.

ADDRESSES: Comments should be submitted in writing to Federal Energy 
Regulatory Commission, 888 First Street NE, Washington, DC 20426, or 
electronically to <a href="/cdn-cgi/l/email-protection#4737352e3126243e072122352469202831"><span class="__cf_email__" data-cfemail="6f1f1d06190e0c162f090a1d0c41080019">[email&#160;protected]</span></a>. Comments should indicate that they 
are submitted in response to ``Biographies (FERC-6)''.

FOR FURTHER INFORMATION CONTACT: Mittal Desai, Chief Information 
Officer & Senior Agency Official for Privacy, Office of the Executive 
Director, Federal Energy Regulatory Commission, 888 First Street NE, 
Washington, DC 20426, <a href="/cdn-cgi/l/email-protection#6f1f1d06190e0c162f090a1d0c41080019"><span class="__cf_email__" data-cfemail="c5b5b7acb3a4a6bc85a3a0b7a6eba2aab3">[email&#160;protected]</span></a>, (202) 502-6432.

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
and to comply with the Office of Management and Budget (OMB) Memorandum 
M-17-12, Preparing for and Responding to a Breach of Personally 
Identifiable Information, January 3, 2017, this notice has one (1) 
updated routine use, routine use 13, and twelve (12) new routine uses, 
routine uses 1-12, including two routine uses that will permit FERC to 
disclose information as necessary in response to an actual or suspected 
breach that pertains to a breach of its own records or to assist 
another agency in its efforts to respond to a breach that was 
previously published separately at 87 FR 35543 (June 10, 2022).
    The following sections have been updated to reflect changes made 
since the publication of the last notice in the Federal Register: 
dates; addresses; for further contact information; system name and 
number; system location; system manager(s); authority for maintenance 
of the system; purpose(s) of the system; categories of individuals 
covered by the system; categories of records in the system; record 
source categories; routine uses of records maintained in the system, 
including categories of users and the purpose of such; policies and 
practices for storage of records; policies and practices for retrieval 
of records; policies and practices for retention and disposal of 
records; administrative, technical, physical safeguards; record access 
procedures; contesting record procedures; notification procedures; and 
history.

[[Page 69833]]

SYSTEM NAME AND NUMBER:
    Biographies (FERC-6).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Federal Energy Regulatory Commission, Office of External Affairs, 
Media Relations Division, 888 First Street NE, Washington, DC 20426.

SYSTEM MANAGER(S):
    Supervisory Public Affairs Specialists, Media Relations Division, 
Office of External Affairs, Federal Energy Regulatory Commission, 888 
First Street, Washington, DC 20426.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    15 U.S.C. 717o; 16 U.S.C. 825h; 42 U.S.C. 7172(a)(2).; 44 U.S.C. 
3101.

PURPOSE(S) OF THE SYSTEM:
    The purpose of the system of records is to collect and use 
biographical data on professional background, education, 
qualifications, and academic achievements of FERC employees and to 
create information materials for publication outside of the Commission 
as part of public events, conferences, and meetings.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The categories of individuals covered by the system are current and 
former employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The categories of records in the system include full name, title, 
photograph, date of birth, place of birth, hometown, telephone number, 
email address, marital status, family composition, hobbies and personal 
interests, educational background, past work experience, awards, 
published materials, military experience and honors.

RECORD SOURCE CATEGORIES:
    Records are obtained from the individual on whom the records are 
maintained.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, information maintained in this system may 
be disclosed to authorized entities outside FERC for purposes 
determined to be relevant and necessary as a routine use pursuant to 5 
U.S.C. 552a(b)(3) as follows:
    1. To appropriate agencies, entities, and persons when (1) FERC 
suspects or has confirmed that there has been a breach of the system of 
records; (2) FERC has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, the Commission 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Commission's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm.
    2. To another Federal agency or Federal entity, when FERC 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    3. To a congressional office from the record of an individual in 
response to an inquiry from that congressional office made at the 
request of that individual.
    4. To the Equal Employment Opportunity Commission (EEOC) when 
requested in connection with investigations of alleged or possible 
discriminatory practices, examination of Federal affirmative employment 
programs, or other functions of the Commission as authorized by law or 
regulation.
    5. To the Federal Labor Relations Authority or its General Counsel 
when requested in connection with investigations of allegations of 
unfair labor practices or matters before the Federal Service Impasses 
Panel.
    6. To disclose information to another Federal agency, to a court, 
or a party in litigation before a court or in an administrative 
proceeding being conducted by a Federal agency, when the Government is 
a party to the judicial or administrative proceeding. In those cases 
where the Government is not a party to the proceeding, records may be 
disclosed if a subpoena has been signed by a judge.
    7. To the Department of Justice (DOJ) for its use in providing 
legal advice to FERC or in representing FERC in a proceeding before a 
court, adjudicative body, or other administrative body, where the use 
of such information by the DOJ is deemed by FERC to be relevant and 
necessary to the advice or proceeding, and such proceeding names as a 
party in interest: (a) FERC; (b) any employee of FERC in his or her 
official capacity; (c) any employee of FERC in his or her individual 
capacity where DOJ has agreed to represent the employee; or (d) the 
United States, where FERC determines that litigation is likely to 
affect FERC or any of its components.
    8. To non-Federal Personnel, such as contractors, agents, or other 
authorized individuals performing work on a contract, service, 
cooperative agreement, job, or other activity on behalf of FERC or 
Federal Government and who have a need to access the information in the 
performance of their duties or activities.
    9. To the National Archives and Records Administration in records 
management inspections and its role as Archivist.
    10. To the Merit Systems Protection Board or the Board's Office of 
the Special Counsel, when relevant information is requested in 
connection with appeals, special studies of the civil service and other 
merit systems, review of OPM rules and regulations, and investigations 
of alleged or possible prohibited personnel practices.
    11. To appropriate Federal, State, or local agency responsible for 
investigating, prosecuting, enforcing, or implementing a statute, rule, 
regulation, or order, if the information may be relevant to a potential 
violation of civil or criminal law, rule, regulation, order.
    12. To appropriate agencies, entities, and person(s) that are a 
party to a dispute, when FERC determines that information from this 
system of records is reasonably necessary for the recipient to assist 
with the resolution of the dispute; and the information may include the 
name, address, telephone number, email address, and affiliation; of the 
agency, entity, and/or person(s) seeking and/or participating in 
dispute resolution services, where appropriate.
    13. To authorized Commission personnel whose official duties 
require access in to prepare introductions for speaking engagements, 
and news releases to announce appointments of Commissioners and key 
staff members.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are stored in electric and paper format. Paper records are 
maintained in lockable file cabinets in a lockable room. Access to the 
lockable room is badge-activated. Electronic records are stored on a 
SharePoint site within FERC's network. All FERC employees and 
contractors with authorized access have undergone a thorough background 
investigation. Data access is restricted to agency personnel or 
contractors whose responsibilities

[[Page 69834]]

require access. Access to electronic records is controlled by the 
organization's Personal Identify Verification (PIV) cards or multi-
factor authentication and/or other network access or security controls. 
Role-based access is used to restrict access, and the organization 
employs the principle of least privilege, allowing only authorized 
users with access necessary to accomplish assigned tasks in accordance 
with organizational missions and business functions.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by employee's name or title.

POLICIES AND PRACTICSE FOR RETENTION AND DISPOSAL OF RECORDS:
    The retention schedule is located within the FERC Comprehensive 
Records Schedule, Part IV, Item 2--COMMISSION PUBLICATIONS. This 
section is designed to address official publications that are formally 
coordinated, prepared, and printed by the Government Printing Office, 
private contractors, or directly by the agency. It also encompasses 
special reports, studies, brochures, pamphlets, handbooks, manuals, 
catalogs, and other materials prepared for public relations and 
educational purposes, all intended to inform or promote agency programs 
and operations to the public. For records of this nature, the official 
record copies are classified as permanent. These permanent records will 
be transferred to NARA for long-term preservation, ensuring their 
continued availability and historical value.

ADMINISTRACTIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    See Policies and Practices for Storage of Records.

RECORD ACCESS PROCEDURES:
    Individuals requesting access to the contents of records must 
submit a request through the Freedom of Information Act (FOIA) office. 
The FOIA website is located at: <a href="https://www.ferc.gov/foia">https://www.ferc.gov/foia</a>. Requests may 
be submitted through the following portal: <a href="https://www.ferc.gov/enforcement-legal/foia/electronic-foia-privacy-act-request-form">https://www.ferc.gov/enforcement-legal/foia/electronic-foia-privacy-act-request-form</a>. 
Written requests for access to records should be directed to: Director, 
Office of External Affair, Federal Energy Regulatory Commission, 888 
First Street NE, Washington, DC 20426.

CONTESTING RECORD PROCEDURES:
    See Records Access procedures.

NOTIFICATION PROCEDURE:
    Generalized notice is provided by the publication of this notice. 
For specific notice, see Records Access Procedure, above.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

HISTORY:
    65 FR 21743 (April 24, 2000).

    Dated: November 2, 2026.
Debbie-Anne A. Reese,
Secretary.
[FR Doc. 2026-22606 Filed 11-4-26; 8:45 am]
BILLING CODE 6717-01-P


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