Privacy Act of 1974; System of Records

Issuing agencies

Abstract

Pursuant to the provisions of the Privacy Act of 1974, as amended, notice is hereby given that the Farm Credit Administration (FCA or Agency) is amending an existing system of records, FCA-5-- Assignments and Communication Tracking System--FCA. The Assignments and Communication Tracking System--FCA system is used to track draft correspondence and other memoranda, employee assignments, and notes from oral and written correspondence and communications between FCA and FCSIC staff and external parties. This information is used for reference and aids Agency management in its deliberations. The Agency is updating the notice to reflect changes to the system name, the categories of individuals, the records maintained in the system, the record source categories, the system purpose, and the Policies and Practices for Storage of Records' and the Administrative, Technical, and Physical Safeguards' sections. Additionally, a modification to a routine use for the system has been made.

Full Text

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<title>Federal Register, Volume 91 Issue 208 (Thursday, October 29, 2026)</title>
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[Federal Register Volume 91, Number 208 (Thursday, October 29, 2026)]
[Notices]
[Pages 68144-68145]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-22075]


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FARM CREDIT ADMINISTRATION


Privacy Act of 1974; System of Records

AGENCY: Farm Credit Administration.

ACTION: Notice of a modified system of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, notice is hereby given that the Farm Credit Administration 
(FCA or Agency) is amending an existing system of records, FCA-5--
Assignments and Communication Tracking System--FCA. The Assignments and 
Communication Tracking System--FCA system is used to track draft 
correspondence and other memoranda, employee assignments, and notes 
from oral and written correspondence and communications between FCA and 
FCSIC staff and external parties. This information is used for 
reference and aids Agency management in its deliberations. The Agency 
is updating the notice to reflect changes to the system name, the 
categories of individuals, the records maintained in the system, the 
record source categories, the system purpose, and the Policies and 
Practices for Storage of Records' and the Administrative, Technical, 
and Physical Safeguards' sections. Additionally, a modification to a 
routine use for the system has been made.

DATES: You may send written comments on or before November 28, 2026. 
The FCA filed an amended System Report with Congress and the Office of 
Management and Budget on October 29, 2026. This notice will become 
effective without further publication on December 8, 2026, unless 
modified by a subsequent notice to incorporate comments received from 
the public.

ADDRESSES: For accuracy and efficiency, please submit comments by email 
or through FCA's website. We do not accept comments submitted by fax 
because faxes are difficult to process. Also, please do not submit 
comments multiple times; submit your comment only once, using one of 
the following methods:
    <bullet> Send an email to <a href="/cdn-cgi/l/email-protection#2456414309474b4949644247450a434b52"><span class="__cf_email__" data-cfemail="f0829597dd939f9d9db0969391de979f86">[email&#160;protected]</span></a>.
    <bullet> Use the public comment form on our website:
    1. Go to <a href="https://www.fca.gov">https://www.fca.gov</a>.
    2. Click inside the ``I want to . . .'' field near the top of the 
page.
    3. Select ``comment on a pending regulation'' from the dropdown 
menu.
    4. Click ``Go.'' This takes you to the comment form.
    <bullet> Send the comment by mail to the following: Autumn R. 
Agans, Deputy Director, Office of Regulatory Policy, Farm Credit 
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.
    We post all comments on the FCA website. We will show your comments 
as submitted, including any supporting information; however, for 
technical reasons, we may omit items such as logos and special 
characters. Personal information that you provide, such as phone 
numbers and addresses, will be publicly available. However, we will 
attempt to remove email addresses to help reduce internet spam.
    To review comments on our website, go to <a href="https://www.fca.gov">https://www.fca.gov</a> and 
follow these steps:
    1. Click inside the ``I want to . . .'' field near the top of the 
page.
    2. Select ``find comments on a pending regulation'' from the 
dropdown menu.
    3. Click ``Go.'' This will take you to a list of regulatory 
projects.
    4. Select the project in which you're interested. If we have 
received comments on that project, you will see a list of links to the 
individual comments.
    You may also review comments at the FCA office in McLean, Virginia. 
Please call us at 703-883-4056 or email us at <a href="/cdn-cgi/l/email-protection#790b1c1e541a161414391f1a18571e160f"><span class="__cf_email__" data-cfemail="cfbdaaa8e2aca0a2a28fa9acaee1a8a0b9">[email&#160;protected]</span></a> to make 
an appointment.

FOR FURTHER INFORMATION CONTACT: Jackie Baker, Privacy Act Officer, 
Farm Credit Administration, McLean, Virginia 22102-5090, (703) 883-
4148, TTY (703) 883-4019.

SUPPLEMENTARY INFORMATION: This publication satisfies the requirement 
of the Privacy Act of 1974 (5 U.S.C. 552a) that agencies publish a 
system of records notice in the Federal Register when there is a 
revision, change, or addition to the system of records. The substantive 
changes and modifications to the currently published version of FCA-5--
Assignments and Communication Tracking System--FCA include:
    1. Modifying the system name to better reflect the purpose of the 
system.
    2. Revising and clarifying the system's purpose.
    3. Revising and clarifying the categories of individuals maintained 
in the system.
    4. Revising and clarifying the categories of records maintained in 
the system.
    5. Revising and clarifying the record source categories.
    6. Revising the Policies and Practices for Storage of Records' and 
the Administrative, Technical, and Physical Safeguards' sections to 
reflect the transition from physical to electronic records and updated 
cybersecurity guidance and practices.
    7. Modifying a routine use which allows for the disclosure of 
records to the public and the news media.
    The amended system of records is: FCA-5--Assignments, 
Correspondence,

[[Page 68145]]

and Communication Tracking System--FCA. As required by 5 U.S.C. 552a(r) 
of the Privacy Act, as amended, the FCA has sent notice of this 
proposed system of records to the Office of Management and Budget, the 
Committee on Oversight and Government Reform of the House of 
Representatives, and the Committee on Homeland Security and 
Governmental Affairs of the Senate. The notice is published in its 
entirety below.
SYSTEM NAME AND NUMBER:
    FCA-5--Assignments, Correspondence, and Communication Tracking 
System--FCA.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 
22102-5090.

SYSTEM MANAGER(S):
    Chief Operating Officer, Farm Credit Administration, 1501 Farm 
Credit Drive, McLean, VA 22102-5090.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    12 U.S.C. 2243, 2252.

PURPOSE(S) OF THE SYSTEM:
    Information in this records system is used to: (1) track employee 
assignments; (2) make appropriate portions of the records in FCA 
matters available to the public; (3) enable members of the public to 
review and comment on or respond to such comments; (4) track draft 
correspondence and other memoranda; and (5) facilitate, track, and 
maintain records of oral and written communications and correspondence 
between FCA and FCSIC staff and external parties, including the public. 
Information in this system is also used for reference and aids Agency 
management in its deliberations.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who submit correspondence or have correspondence 
submitted on their behalf to FCA or FCSIC, or who request to receive 
correspondence from FCA or FCSIC, as well as FCA and FCSIC employees, 
contractors, and interns assigned to the management of or responding to 
such correspondence.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains incoming and outgoing correspondence, letters, 
internal reports and memoranda, and other similar documents pertaining 
to FCA's and FCSIC's operations, and communication logs. In addition to 
non-public correspondence, this system includes public comments and 
other records that an individual may submit in an agency matter, such 
as a notice of rulemaking. Information includes, but is not limited to: 
(1) correspondence received and sent by FCA or FCSIC; (2) mailing lists 
or similar lists of contact information of individuals who submit 
correspondence, have correspondence submitted on their behalf, or 
request to receive correspondence from FCA or FCSIC, including name, 
home or work address, personal or work email address, home, work or 
cellular phone number, employer, and title; (3) information pertaining 
to the correspondence, including status or disposition, type of 
correspondence (letter, fax, email), associated dates and times 
received or sent, and any other information relayed in the body of the 
correspondence; and (4) information pertaining to the FCA or FCSIC 
employees responsible for processing the correspondence, including 
name, title, and information about internal assignments.

RECORD SOURCE CATEGORIES:
    Information in this system of records is obtained from individuals 
who submit correspondence or have correspondence submitted on their 
behalf to the FCA or FCSIC, FCA and FCSIC employees and contractors, 
Farm Credit System Institutions, and other external parties, including 
the public.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    See the ``General Statement of Routine Uses'' (85 FR 31495). The 
information collected in the system will be used in a manner that is 
compatible with the purposes for which the information has been 
collected and, in addition to the applicable general routine uses, may 
be disclosed for the following purposes:
    (1) We may disclose certain information in this system of records 
to the public and the news media in accordance with applicable law. 
Information disclosed may include identifying information provided in 
public comments and other records that an individual submits on an 
agency matter, such as names, phone numbers and addresses.
    Disclosure to consumer reporting agencies:
    None.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained in file folders and on a computerized 
database.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by name, email address, Farm Credit District, 
subject, or some combination thereof.

POLICIES AND PROCEDURES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained in accordance with the FCA Comprehensive 
Records Schedule and National Archives and Records Administration 
regulations. FCA destroys physical and electronic copies of the data 
after six years.

ADMINSITRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    FCA implements multiple layers of security to ensure access to 
records is limited to those with a valid need-to-know in support of 
their official duties. Computerized records are safeguarded through use 
of user roles, passwords, firewalls, encryption, and other information 
technology security measures.

RECORD ACCESS PROCEDURES:
    To obtain a record, contact: Privacy Act Officer, Farm Credit 
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as 
provided in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:
    Direct requests for amendments to a record to: Privacy Act Officer, 
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.

NOTIFICATION PROCEDURES:
    Address inquiries about this system of records to: Privacy Act 
Officer, Farm Credit Administration, McLean, VA 22102-5090.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    64 FR 21879.
    85 FR 34436.

Ashley Waldron,
Secretary to the Board, Farm Credit Administration.
[FR Doc. 2026-22075 Filed 10-28-26; 8:45 am]
BILLING CODE 6705-01-P


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