Privacy Act of 1974; System of Records

Issuing agencies

Abstract

Pursuant to the provisions of the Privacy Act of 1974, as amended (5 U.S.C. 552a), notice is hereby given that the Farm Credit Administration (FCA or Agency) is amending an existing system of records, FCA-1--Employee Attendance, Leave, and Payroll Records--FCA. The Employee Attendance, Leave, and Payroll Records--FCA system is used to prepare payroll, meet Government payroll recordkeeping and reporting requirements, prepare reports, and retrieve and supply payroll and leave information as required for Agency needs. The Agency is updating the notice to reflect changes to the categories of individuals and records maintained in the system, as well as to the Policies and Practices for Storage of Records and the Administrative, Technical and Physical Safeguards sections.

Full Text

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<title>Federal Register, Volume 91 Issue 198 (Thursday, October 15, 2026)</title>
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[Federal Register Volume 91, Number 198 (Thursday, October 15, 2026)]
[Notices]
[Pages 65551-65553]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-21094]


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FARM CREDIT ADMINISTRATION


Privacy Act of 1974; System of Records

AGENCY: Farm Credit Administration.

ACTION: Notice of a modified system of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended (5 U.S.C. 552a), notice is hereby given that the Farm Credit 
Administration (FCA or Agency) is amending an existing system of 
records, FCA-1--Employee Attendance, Leave, and Payroll Records--FCA. 
The Employee Attendance, Leave, and Payroll Records--FCA system is used 
to prepare payroll, meet Government payroll recordkeeping and reporting 
requirements, prepare reports, and retrieve and supply payroll and 
leave information as required for Agency needs. The Agency is updating 
the notice to reflect changes to the categories of individuals and 
records maintained in the system, as well as to the Policies and 
Practices for Storage of Records and the Administrative, Technical and 
Physical Safeguards sections.

DATES: You may send written comments on or before November 14, 2026. 
FCA filed an amended System Report with Congress and the Office of 
Management and Budget on October 15, 2026. This notice will become 
effective without further publication on November 24, 2026 unless 
modified by a subsequent notice to incorporate comments received from 
the public.

ADDRESSES: For accuracy and efficiency, please submit comments by email 
or through FCA's website. We do not accept comments submitted by fax 
because faxes are difficult to process. Also, please do not submit 
comments multiple times; submit your comment only once, using one of 
the following methods:
    <bullet> Send an email to <a href="/cdn-cgi/l/email-protection#760413115b15191b1b3610151758111900"><span class="__cf_email__" data-cfemail="8efcebe9a3ede1e3e3cee8edefa0e9e1f8">[email&#160;protected]</span></a>.
    <bullet> Use the public comment form on our website:
    1. Go to <a href="https://www.fca.gov">https://www.fca.gov</a>.
    2. Click inside the ``I want to . . .'' field near the top of the 
page.
    3. Select ``comment on a pending regulation'' from the dropdown 
menu.
    4. Click ``Go.'' This takes you to the comment form.
    <bullet> Send the comment by mail to the following: Autumn R. 
Agans, Deputy Director, Office of Regulatory Policy, Farm Credit 
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.
    We post all comments on the FCA website. We will show your comments 
as submitted, including any supporting information; however, for 
technical reasons, we may omit items such as logos and special 
characters. Personal information that you provide, such as phone 
numbers and addresses, will be publicly available. However, we will 
attempt to remove email addresses to help reduce internet spam.
    To review comments on our website, go to <a href="https://www.fca.gov">https://www.fca.gov</a> and 
follow these steps:
    1. Click inside the ``I want to . . .'' field near the top of the 
page.
    2. Select ``find comments on a pending regulation'' from the 
dropdown menu.
    3. Click ``Go.'' This will take you to a list of regulatory 
projects.
    4. Select the project in which you're interested. If we have 
received comments on that project, you will see a list of links to the 
individual comments.
    You may also review comments at the FCA office in McLean, Virginia. 
Please call us at 703-883-4056 or email us at <a href="/cdn-cgi/l/email-protection#5f2d3a38723c3032321f393c3e71383029"><span class="__cf_email__" data-cfemail="deacbbb9f3bdb1b3b39eb8bdbff0b9b1a8">[email&#160;protected]</span></a> to make 
an appointment.

[[Page 65552]]


FOR FURTHER INFORMATION CONTACT: Jackie Baker, Privacy Act Officer, 
Farm Credit Administration, McLean, Virginia 22102-5090, (703) 883-
4148, TTY (703) 883-4019.

SUPPLEMENTARY INFORMATION: This publication satisfies the requirement 
of the Privacy Act of 1974 that agencies publish a system of records 
notice in the Federal Register when there is a revision, change, or 
addition to the system of records. The substantive changes and 
modifications to the currently published version of FCA-1--Employee 
Attendance, Leave, and Payroll Records--FCA include:
    1. Revising and clarifying the categories of individuals maintained 
in the system.
    2. Revising and clarifying the categories of records maintained in 
the system.
    3. Revising the Policies and Practices for Storage of Records and 
the Administrative, Technical, and Physical Safeguards sections to 
reflect the transition from physical to electronic records and updated 
cybersecurity guidance and practices.
    The amended system of records is: FCA-1--Employee Attendance, 
Leave, and Payroll Records--FCA. As required by 5 U.S.C. 552a(r) of the 
Privacy Act, as amended, FCA sent notice of this proposed system of 
records to the Office of Management and Budget, the Committee on 
Oversight and Government Reform of the House of Representatives, and 
the Committee on Homeland Security and Governmental Affairs of the 
Senate. The notice is published in its entirety below.
SYSTEM NAME AND NUMBER:
    FCA-1--Employee Attendance, Leave, and Payroll Records--FCA.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of Agency Services, Farm Credit Administration, 1501 Farm 
Credit Drive, McLean, VA 22102-5090.

SYSTEM MANAGER(S):
    Director, Office of Agency Services, Farm Credit Administration, 
1501 Farm Credit Drive, McLean, VA 22102-5090.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    12 U.S.C. 2243, 2252.

PURPOSE(S) OF THE SYSTEM:
    Information in this record system is used to prepare payroll, to 
meet Government payroll recordkeeping and reporting requirements, 
prepare reports, and to retrieve and supply payroll and leave 
information as required for Agency needs. In addition to payroll, 
reporting, and related record keeping, information in the system may be 
used to identify and assign specific employees to specific tasks or 
work-related assignments, or to track activities and payroll costs 
associated with those tasks or assignments.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former FCA and FCSIC employees, individuals who have 
been extended and accepted formal offers of employment by the Agency or 
FCSIC, and contractor personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains paper and electronic files containing payroll-
related information for FCA and FCSIC employees, including but not 
limited to: employee name, title, department, supervisor, employee 
number, Social Security number (SSN), rate and amount of pay, hours 
worked, tax and retirement deductions, leave bank records, including 
requests and approvals for leave, life insurance and health insurance 
deductions, savings allotments, savings bond and charity deductions, 
health savings accounts, other financial deductions, mailing addresses, 
and home addresses. The National Finance Center provides agency payroll 
services.
    Additionally, the system includes information used by the Office of 
Examination to identify and assign FCA examiners and individuals who 
have been extended and accepted formal offers of employment by the 
Agency to specific examinations of FCS institutions. Information 
includes, but is not limited to: employee name, supervisor, approved 
leave and related information pertaining to availability for a specific 
examination, institution to which the employee is assigned as part of 
the examination team, and general information about the employee's 
specific area of expertise or specialty. Sensitive information, such as 
Social Security number, leave types, balances, and similar information 
is not used for scheduling purposes.

RECORD SOURCE CATEGORIES:
    Information in this system of records is obtained from the 
individual to whom it applies or from information supplied by Agency 
officials.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    See the ``General Statement of Routine Uses'' (64 FR 8175). The 
information collected in the system will be used in a manner that is 
compatible with the purposes for which the information has been 
collected and, in addition to the applicable general routine uses, may 
be disclosed for the following purposes:
    (1) We may disclose information in this system of records to other 
Government agencies, commercial or credit organizations, or to 
prospective employers to verify employment.
    (2) We may disclose information in this system of records to 
Federal, State, and local taxing authorities concerning compensation to 
employees or to contractors; to the Office of Personnel Management, 
Department of the Treasury, Department of Labor, and other Federal 
agencies concerning pay, benefits, and retirement of employees; to 
Federal employees' health benefits carriers concerning health insurance 
of employees; to financial organizations concerning employee savings 
account allotments and net pay to checking accounts; to State human 
resource offices administering unemployment compensation programs; to 
educational and training organizations concerning employee 
qualifications and identity for specific courses; and to heirs, 
executors, and legal representatives of beneficiaries.
    (3) We may disclose information in this system of records to the 
Office of Child Support Enforcement, Administration for Children and 
Families, Department of Health and Human Services, Federal Parent 
Locator System (FPLS), and Federal Tax Offset System for use in 
locating individuals and identifying their income sources, to establish 
paternity, establish and modify orders of support, and for enforcement 
actions.
    (4) We may disclose information in this system of records to the 
Office of Child Support Enforcement for release to the Social Security 
Administration for verifying Social Security numbers in connection with 
the operation of the FPLS by the Office of Child Support Enforcement.
    (5) We may disclose information in this system of records to the 
Office of Child Support Enforcement for release to the Department of 
the Treasury to administer the Earned Income Tax Credit Program 
(section 32, Internal Revenue Code of 1986) and to verify a claim with 
respect to employment in a tax return.
    Disclosure to consumer reporting agencies:
    We may disclose information from this system, under 5 U.S.C. 
552a(b)(12), to consumer reporting agencies as defined in the Fair 
Credit Reporting Act, 15 U.S.C. 1681a(f), or the Federal Claims 
Collection Act of 1966, as amended, 31

[[Page 65553]]

U.S.C. 3701(a)(3), in accordance with 31 U.S.C. 3711(f).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained in a computerized database.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by name, Social Security number, or some 
combination thereof.

POLICIES AND PROCEDURES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained in accordance with the National Archives and 
Records Administration's General Records Schedule 2.4: Employee 
Compensation and Benefits Records and General Records Schedule 2.2: 
Employee Management Records, and with the FCA Comprehensive Records 
Schedule.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    FCA implements multiple layers of security to ensure access to 
records is limited to those with need-to-know in support of their 
official duties. Computerized records are safeguarded through use of 
user roles, passwords, firewalls, encryption, and other information 
technology security measures.

RECORD ACCESS PROCEDURES:
    To obtain a record, contact: Privacy Act Officer, Farm Credit 
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as 
provided in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:
    Direct requests for amendments to a record to: Privacy Act Officer, 
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.

NOTIFICATION PROCEDURES:
    Address inquiries about this system of records to: Privacy Act 
Officer, Farm Credit Administration, McLean, VA 22102-5090.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    64 FR 21875, May 25, 1999; 70 FR 55621, September 22, 2005; 85 FR 
13901, March 10, 2020.

Ashley Waldron,
Secretary to the Board, Farm Credit Administration.
[FR Doc. 2026-21094 Filed 10-14-26; 8:45 am]
BILLING CODE 6705-01-P


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