Privacy Act of 1974; System of Records

Issuing agencies

Abstract

Pursuant to the provisions of the Privacy Act of 1974, as amended (5 U.S.C. 552a), notice is hereby given that the Farm Credit Administration (FCA or Agency) is amending an existing system of records, FCA-19--Non-Payroll Employee Administrative Records System. The Non-Payroll Employee Administrative Records System is used to collect information used for non-payroll personnel actions and human resources administrative purposes, including administering supplemental benefits, employee assistance programs, and work life programs. The Agency is updating the notice to reflect changes to the categories of individuals maintained in the system, the record source categories, and to the Policies and Practices for Storage of Records and the Administrative, Technical and Physical Safeguards sections.

Full Text

<html>
<head>
<title>Federal Register, Volume 91 Issue 198 (Thursday, October 15, 2026)</title>
</head>
<body><pre>
[Federal Register Volume 91, Number 198 (Thursday, October 15, 2026)]
[Notices]
[Pages 65548-65550]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-21091]


-----------------------------------------------------------------------

FARM CREDIT ADMINISTRATION


Privacy Act of 1974; System of Records

AGENCY: Farm Credit Administration.

ACTION: Notice of a modified system of records.

-----------------------------------------------------------------------

SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended (5 U.S.C. 552a), notice is hereby given that the Farm Credit 
Administration (FCA or Agency) is amending an existing system of 
records, FCA-19--Non-Payroll Employee Administrative Records System. 
The Non-Payroll Employee Administrative Records System is used to 
collect information used for non-payroll personnel actions and human 
resources administrative purposes, including administering supplemental 
benefits, employee assistance programs, and work life programs. The 
Agency is updating the notice to reflect changes to the categories of 
individuals maintained in the system, the record source categories, and 
to the Policies and Practices for Storage of Records and the 
Administrative, Technical and Physical Safeguards sections.

DATES: You may send written comments on or before November 14, 2026. 
The FCA filed a Notice of a New System Report with Congress and the 
Office of Management and Budget on October 15, 2026. This notice will 
become effective without further publication on November 24, 2026, 
unless modified by a subsequent notice to incorporate comments received 
from the public.

ADDRESSES: For accuracy and efficiency, please submit comments by email 
or through FCA's website. We do not accept comments submitted by fax 
because faxes are difficult to process. Also, please do not submit 
comments multiple times; submit your comment only once, using one of 
the following methods:
    <bullet> Send an email to <a href="/cdn-cgi/l/email-protection#bdcfd8da90ded2d0d0fddbdedc93dad2cb"><span class="__cf_email__" data-cfemail="205245470d434f4d4d604643410e474f56">[email&#160;protected]</span></a>.
    <bullet> Use the public comment form on our website:
    1. Go to <a href="https://www.fca.gov">https://www.fca.gov</a>.
    2. Click inside the ``I want to . . .'' field near the top of the 
page.
    3. Select ``comment on a pending regulation'' from the dropdown 
menu.
    4. Click ``Go.'' This takes you to the comment form.
    <bullet> Send the comment by mail to the following: Autumn R. 
Agans, Deputy Director, Office of Regulatory Policy, Farm Credit 
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.
    We post all comments on the FCA website. We will show your comments 
as submitted, including any supporting information; however, for 
technical reasons, we may omit items such as logos and special 
characters. Personal information that you provide, such as phone 
numbers and addresses, will be publicly available. However, we will 
attempt to remove email addresses to help reduce internet spam.
    To review comments on our website, go to <a href="https://www.fca.gov">https://www.fca.gov</a> and 
follow these steps:
    1. Click inside the ``I want to . . .'' field near the top of the 
page.
    2. Select ``find comments on a pending regulation'' from the 
dropdown menu.
    3. Click ``Go.'' This will take you to a list of regulatory 
projects.
    4. Select the project in which you're interested. If we have 
received comments on that project, you will see a list of links to the 
individual comments.
    You may also review comments at the FCA office in McLean, Virginia. 
Please call us at 703-883-4056 or email us at <a href="/cdn-cgi/l/email-protection#a8dacdcf85cbc7c5c5e8cecbc986cfc7de"><span class="__cf_email__" data-cfemail="196b7c7e347a767474597f7a78377e766f">[email&#160;protected]</span></a> to make 
an appointment.

FOR FURTHER INFORMATION CONTACT: Jackie Baker, Privacy Act Officer, 
Farm Credit Administration, McLean, Virginia 22102-5090, (703) 883-
4148, TTY (703) 883-4019.

[[Page 65549]]


SUPPLEMENTARY INFORMATION: This publication satisfies the requirement 
of the Privacy Act of 1974 that agencies publish a system of records 
notice in the Federal Register when there is a revision, change, or 
addition to the system of records. The substantive changes and 
modifications to the currently published version of FCA-19--Non-Payroll 
Employee Administrative Records System--FCA include:
    1. Revising and clarifying the categories of individuals maintained 
in the system.
    2. Revising and clarifying the record source categories.
    3. Revising the Policies and Practices for Storage of Records and 
the Administrative, Technical, and Physical Safeguards sections to 
reflect the transition from physical to electronic records and updated 
cybersecurity guidance and practices.
    The amended system of records is: FCA-19--Non-Payroll Employee 
Administrative Records System-FCA. As required by 5 U.S.C. 552a(r) of 
the Privacy Act, as amended, the FCA sent notice of this proposed 
system of records to the Office of Management and Budget, the Committee 
on Oversight and Government Reform of the House of Representatives, and 
the Committee on Homeland Security and Governmental Affairs of the 
Senate. The notice is published in its entirety below.
SYSTEM NAME AND NUMBER:
    FCA-19--Non-Payroll Employee Administrative Records System--FCA.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 
22102-5090.

SYSTEM MANAGER(S):
    Director, Office of Agency Services and Chief Human Capital 
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 
22102-5090.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    12 U.S.C. 2243, 2252.

PURPOSE(S) OF THE SYSTEM:
    The purpose of the Non-Payroll Employee Administrative Records 
System is for the Agency to collect and maintain information used for 
non-payroll personnel actions and for human resources administrative 
purposes, including administering supplemental benefits, employee 
assistance programs, and work life programs.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees, interns, and contracting personnel of 
the Farm Credit Administration (FCA) and the Farm Credit System 
Insurance Corporation (FCSIC), in addition to other individuals who may 
make use of FCA's fitness facilities or services.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information may include: (a) individual name, Social Security 
number (SSN), employee ID number, Taxpayer Identification Number (TIN), 
or similar; (b) employment related information including title, 
position, grade, start date, supervisor's name, performance reports, 
training, professional licenses, certification and memberships 
information, whether the employee maintains a security clearance 
related to his or her position, and disciplinary information; proposed 
and approved work schedules and alternative work locations; (c) home 
and work contact information, including address, telephone number, and 
email address; (d) information about modes of transportation to and 
from work; (e) information related to an employee's participation in 
supplemental retirement health and benefit programs, including 
contribution amount(s), dependents and beneficiary names, addresses, 
relationship, and Social Security number(s); (f) information about 
student loans related to the student loan repayment benefit, including 
type of loan, loan account number, loan holder name and address, total 
loan amount and amount outstanding; and service agreement information; 
and (g) receipts and similar documentation provided as evidence of 
expenditures for reimbursement through supplemental benefits, employee 
assistance and work life programs.
    As noted above, this system covers general personnel and 
administrative records not otherwise included in OPM/GOVT-1 or FCA-1. 
This system complements those systems, and in some cases, the notice 
incorporates by reference but does not repeat all the information 
contained in those systems.

RECORD SOURCE CATEGORIES:
    Information in this system is obtained from current and former FCA 
and FCSIC employees, interns, and contractors, as well as from any 
individual who may use FCA's fitness facilities or services, and from 
entities associated with benefits and work-life programs including 
retirement, human resources functions, accounting, and payroll systems 
administration.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    See the ``General Statement of Routine Uses.'' The information 
collected in the system will be used in a manner compatible with the 
purposes for which the information has been collected and, in addition 
to the general routine uses, may be disclosed for the following 
purposes:
    Records in this system may be disclosed:
    1. To carriers, providers, and other federal agencies involved in 
the administration of employee benefit programs and such agencies' 
contractors or plan administrators, when necessary to determine 
employee eligibility to participate in such programs, process employee 
participation in such programs, audit benefits paid under such 
programs, or perform any administrative function in connection with 
those programs; and
    2. To Federal, State, and local taxation authorities concerning 
compensation to employees or to contractors; to the Office of Personnel 
Management, Department of the Treasury, Department of Labor, and other 
Federal agencies concerning pay, benefits, and retirement of employees; 
to financial organizations concerning employee allotments to accounts; 
to educational and training organizations concerning employee 
qualifications and identity for specific courses; and to heirs, 
executors, and legal representatives of beneficiaries.
    Disclosure to consumer reporting agencies: None.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained in electronic form. Electronic records are 
maintained in secure file shares and similar systems with technical 
access restricted to authorized personnel with a need-to know in 
support of their duties.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrievable by a variety of fields including, but not 
limited to, individual name, SSN, employee ID, or some combination 
thereof.

POLICIES AND PROCEDURES FOR RETENTION AND DISPOSAL OF RECORDS:
    Files are retained in accordance with the FCA's Comprehensive 
Records Schedule, item 6, or with the applicable National Archives and 
Records Administration (NARA) General Records Schedules (GRS).

ADMINSITRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    FCA implements multiple layers of security to ensure access to 
records is

[[Page 65550]]

limited to those with need-to-know in support of their official duties. 
Computerized records are safeguarded through use of user roles, 
passwords, firewalls, encryption, and other information technology 
security measures.

RECORD ACCESS PROCEDURES:
    To obtain a record, contact: Privacy Act Officer, Farm Credit 
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as 
provided in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:
    Direct requests for amendments to a record to: Privacy Act Officer, 
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.

NOTIFICATION PROCEDURES:
    Direct all inquiries about this system of records to: Privacy Act 
Officer, Farm Credit Administration, McLean, VA 22102-5090.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

HISTORY:
    85 FR 51433, August 20, 2020.

Ashley Waldron,
Secretary to the Board, Farm Credit Administration.
[FR Doc. 2026-21091 Filed 10-14-26; 8:45 am]
BILLING CODE 6705-01-P


</pre><script data-cfasync="false" src="/cdn-cgi/scripts/5c5dd728/cloudflare-static/email-decode.min.js"></script></body>
</html>