Privacy Act of 1974; System of Records

Issuing agencies

Abstract

In accordance with the requirements of the Privacy Act of 1974, as amended, (Privacy Act), the Federal Housing Finance Agency (FHFA or Agency) is proposing to modify an existing system of records currently titled, "Transit Subsidy Program Records, FHFA-11." This system of records will consolidate and incorporate the records previously maintained in the "Parking Program Records, FHFA-12" system of records, 76 FR 33294 (June 8, 2011). Effective upon publication of this notice, FHFA will maintain all transit benefit and parking program records within the revised FHFA-11 system of records to streamline recordkeeping, eliminate duplicative systems, and reflect current program operations. As part of this consolidation, FHFA-12 is being formally rescinded and all relevant information maintained within that system is integrated into the updated FHFA-11 SORN. FHFA-11 contains documentation, to the extent not covered by any other system, pertaining to employees who apply for and receive parking and transit subsidy program benefits for use in parking at or commuting to their official duty station whether by commercial or public transit systems, or by bicycle. The records are used to administer the FHFA transit subsidy and parking program to determine eligibility; process applications; verify enrollment; track benefits and manage employee participation; facilitate and track reservations for government vehicles; and facilitate coordination with transit authorities, benefit administers, and the payroll office. The proposed modifications include revising the: (1) title of the system; (2) system security classification; (3) system location; (4) system manager; (5) legal authorities for maintenance of the system; (6) purpose of the system; (7) categories of individuals covered by the system; and (8) categories of records maintained in the system. Changes also include the revision and addition of routine uses; removal of the Disclosure to Consumer Reporting Agencies section; and updating the policies and practices for storage of records, the policies and practices for the retrieval of records, the policies and practices for the retention and disposal of records, and the administrative, technical, and physical safeguards. Revisions also include minor updates for clarity and consistency.

Full Text

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<title>Federal Register, Volume 91 Issue 196 (Tuesday, October 13, 2026)</title>
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[Federal Register Volume 91, Number 196 (Tuesday, October 13, 2026)]
[Notices]
[Pages 64925-64930]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-20827]


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FEDERAL HOUSING FINANCE AGENCY

[No. 2026-N-14]


Privacy Act of 1974; System of Records

AGENCY: Federal Housing Finance Agency.

ACTION: Notice of a Modified System of Records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, (Privacy Act), the Federal Housing Finance Agency 
(FHFA or Agency) is proposing to modify an existing system of records 
currently titled, ``Transit Subsidy Program Records, FHFA-11.'' This 
system of records will consolidate and incorporate the records 
previously maintained in the ``Parking Program Records, FHFA-12'' 
system of records, 76 FR 33294 (June 8, 2011). Effective upon 
publication of this notice, FHFA will maintain all transit benefit and 
parking program records within the revised FHFA-11 system of records to 
streamline recordkeeping, eliminate duplicative systems, and reflect 
current program operations. As part of this consolidation, FHFA-12 is 
being formally rescinded and all relevant information maintained within 
that system is integrated into the updated FHFA-11 SORN. FHFA-11 
contains documentation, to the extent not covered by any other system, 
pertaining to employees who apply for and receive parking and transit 
subsidy program benefits for use in parking at or commuting to their 
official duty station whether by commercial or public transit systems, 
or by bicycle. The records are used to administer the FHFA transit 
subsidy and parking program to determine eligibility; process 
applications; verify enrollment; track benefits and manage employee 
participation; facilitate and track reservations for government 
vehicles; and facilitate coordination with transit authorities, benefit 
administers, and the payroll office. The proposed modifications include 
revising the: (1) title of the system; (2) system security 
classification; (3) system location; (4) system manager; (5) legal 
authorities for maintenance of the system; (6) purpose of the system; 
(7) categories of individuals covered by the system; and (8) categories 
of records maintained in the system. Changes also include the revision 
and addition of routine uses; removal of the Disclosure to Consumer 
Reporting Agencies section; and updating the policies and practices for 
storage of records, the policies and practices for the retrieval of 
records, the policies and practices for the retention and disposal of 
records, and the administrative, technical, and physical safeguards. 
Revisions also include minor updates for clarity and consistency.

DATES: In accordance with 5 U.S.C. 552a(e)(4) and (11), this modified 
system of records will go into effect without further notice on October 
13, 2026, unless otherwise revised pursuant to comments received. New 
routine uses will go into effect on November 12, 2026. Comments must be 
received on or before November 12, 2026. FHFA will publish a new notice 
if the effective date is delayed for the Agency to review the comments 
or if changes are made based on comments received.

ADDRESSES: Submit comments to FHFA, identified by ``No. 2026-N-14,'' 
using any one of the following methods:
    <bullet> Agency website: <a href="https://www.fhfa.gov/regulation/federal-register?comments=open">https://www.fhfa.gov/regulation/federal-register?comments=open</a>.
    <bullet> Email: <a href="/cdn-cgi/l/email-protection#3e6c5b597d5153535b504a4d7e5856585f10595148"><span class="__cf_email__" data-cfemail="86d4e3e1c5e9ebebe3e8f2f5c6e0eee0e7a8e1e9f0">[email&#160;protected]</span></a>. Please include ``Comments/No. 
2026-N-14'' in the subject line of the message.
    <bullet> Hand Delivered/Courier: The hand delivery address is: 
Clinton Jones, General Counsel, Attention: Comments/

[[Page 64926]]

No. 2026-N-14, Federal Housing Finance Agency, 400 Seventh Street SW, 
Washington, DC 20219. The package should be delivered to the Seventh 
Street entrance Guard Desk, First Floor, on business days between 9 
a.m. and 5 p.m., EST.
    <bullet> U.S. Mail, United Parcel Service, Federal Express, or 
Other Mail Service: The mailing address for comments is: Clinton Jones, 
General Counsel, Attention: Comments/No. 2026-N-14, Federal Housing 
Finance Agency, 400 Seventh Street SW, Washington, DC 20219. Please 
note that all mail sent to FHFA via the U.S. Postal Service is routed 
through a national irradiation facility, a process that may delay 
delivery by approximately two weeks. For any time-sensitive 
correspondence, please plan accordingly.
    See SUPPLEMENTARY INFORMATION for additional information on 
submission and posting of comments.

FOR FURTHER INFORMATION CONTACT: Senior Agency Official for Privacy, 
<a href="/cdn-cgi/l/email-protection#fe8e8c97889f9d87be9896989fd0999188"><span class="__cf_email__" data-cfemail="0575776c7364667c45636d63642b626a73">[email&#160;protected]</span></a> or (202) 649-3803 (not a toll-free number), Federal 
Housing Finance Agency, 400 Seventh Street SW, Washington, DC 20219. 
For TTY/TRS users with hearing and speech disabilities, dial 711 and 
ask to be connected to the contact number above.

SUPPLEMENTARY INFORMATION:

I. Comments

    FHFA seeks public comments on the revisions to the SORN identified 
in this notice and will take all comments into consideration. The 
Agency will post all public comments, including any personally 
identifiable information such as name and contact information, on the 
FHFA public website at <a href="https://www.fhfa.gov">https://www.fhfa.gov</a>, except as described below. 
Commenters should submit only information that the commenter wishes to 
make available publicly. FHFA will not redact personally identifiable 
information once it is submitted. Commenters who do not wish to be 
identified by their comments may submit their comments anonymously. 
FHFA may post only a single representative example of identical or 
substantially identical comments, and in such cases will generally 
identify the number of identical or substantially identical comments 
represented by the posted example. FHFA may, in its discretion, redact 
or refrain from posting all or any portion of any comment that contains 
content that is obscene, vulgar, profane, or threatens harm. All 
comments, including those that are redacted or not posted, will be 
retained in their original form in FHFA's internal file and considered 
as required by all applicable laws. Commenters who would like FHFA to 
consider any portion of their comment exempt from disclosure on the 
basis that it contains trade secrets, or financial, confidential or 
proprietary data or information, should follow the procedures in 
section IV.D. of FHFA's Policy on Communications with Outside Parties 
in Connection with FHFA Rulemakings, see <a href="https://www.fhfa.gov/sites/default/files/documents/Ex-Parte-Communications-Public-Policy_3-5-19.pdf">https://www.fhfa.gov/sites/default/files/documents/Ex-Parte-Communications-Public-Policy_3-5-19.pdf</a>. FHFA cannot guarantee that such data or information will remain 
confidential if disclosure is sought pursuant to an applicable statute 
or regulation. See 12 CFR 1202.8, 12 CFR 1214.2, and FHFA's FOIA 
Reference Guide at <a href="https://www.fhfa.gov/about/foia-reference-guide">https://www.fhfa.gov/about/foia-reference-guide</a> for 
additional information.

II. Introduction

    This notice informs the public of FHFA's proposed revisions to an 
existing system of records. This notice satisfies the Privacy Act 
requirement that an agency publish a system of records notice in the 
Federal Register when there is an addition or change to an agency's 
system of records.
    As required by the Privacy Act, 5 U.S.C. 552a(r), and pursuant to 
section 7 of Office of Management and Budget (OMB) Circular No. A-108, 
Federal Agency Responsibilities for Review, Reporting, and Publication 
under the Privacy Act, prior to publication of this notice, FHFA 
submitted a report describing the system of records covered by this 
notice to the OMB, the Committee on Oversight and Government Reform of 
the House of Representatives, and the Committee on Homeland Security 
and Governmental Affairs of the Senate.

III. Revised System of Records

    The revised system of records notice is set out in its entirety and 
described in detail below. The proposed modification to the ``Transit 
Subsidy Program Records, FHFA-11'' makes the following substantive and 
non-substantive changes:
    (1) Changes the title of the system from ``Transit Subsidy Program 
Records, FHFA-11'' to ``Transit Subsidy and Parking Program Records, 
FHFA-11'' to reflect the full scope of the records contained in the 
system;
    (2) Modifies the system's security classification consistent with 
OMB guidance;
    (3) Revises the Agency's official address and adds references to 
FHFA-authorized service providers and contractor networks in the system 
location;
    (4) Revises the contact information for the designated system 
manager;
    (5) Revises the authorities for maintenance of the system by citing 
more specific authorities and removing the description of each cited 
authority;
    (6) Clarifies that the purpose of the system includes collecting 
and maintaining records related to the parking program and vehicle 
reservation program and provides details on how the records collected 
support the administration and management of the program;
    (7) Revises the categories of individuals covered by the system to 
include FHFA employees who request parking permits for parking at FHFA 
and the Midtown Center location, employees who carpool with parking 
permit holders, and visitors requesting parking at FHFA headquarters;
    (8) Revises the categories of records maintained in the system to 
remove home address, title, grade, office, work address, commuting 
schedule, and transit system used and to add SmarTrip card number, user 
ID, parking garage location, parking date, and the names of visitors 
and their escorts, and to add the make, year, and license number of 
vehicles and the names of individuals authorized to carpool with a 
parking permit holder;
    (9) Revises existing routine use (2), which provides for disclosure 
``[t]o a court, magistrate, or other administrative body in the course 
of presenting evidence, including disclosures to counsel or witnesses 
in the course of civil discovery, rules and regulations litigation, or 
settlement negotiations or in connection with criminal proceedings, 
when FHFA is a party to the proceeding or has a significant interest in 
the proceeding, to the extent that the information is determined to be 
relevant and necessary'' by dividing that routine use into new routine 
use (7), which provides for disclosure ``[t]o a court, magistrate, or 
administrative tribunal, including disclosures to opposing counsel or 
witnesses, shared in the course of discovery, litigation, or settlement 
negotiations or in connection with criminal law proceedings or in 
response to a subpoena from a court of competent jurisdiction if the 
requested information is relevant and necessary to the pending judicial 
or administrative proceeding'' and new routine use (10), which provides 
for disclosure ``[t]o outside counsel contracted by FHFA, DOJ 
(including United States Attorney Offices), or other Federal agencies 
conducting litigation or in proceedings

[[Page 64927]]

before any court, or adjudicative or administrative body, when it is 
relevant and necessary to the litigation and one of the following is a 
party to the litigation or has an interest in such litigation: (a) 
FHFA; (b) Any employee of FHFA in his/her official capacity; (c) Any 
employee of FHFA in his/her individual capacity where DOJ or FHFA has 
agreed to represent the employee; or (d) The United States or any 
agency thereof that is a party to the litigation or has an interest in 
such litigation, and FHFA determines that the records are both relevant 
and necessary to the litigation'';
    (10) Revises existing routine use (4), which provides for 
disclosure ``[t]o appropriate federal, state, local authorities, and 
other entities when (a) It is suspected or confirmed that the security 
or confidentiality of information in the system has been compromised; 
(b) there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs that rely upon the compromised information; 
and (c) the disclosure is made to such agencies, entities, and persons 
who are reasonably necessary to assist in efforts to respond to the 
suspected or confirmed compromise and prevent, minimize, or remedy such 
harm,'' by dividing that routine use into new routine use (1), which 
provides for disclosure ``[t]o appropriate agencies, entities, and 
persons when--(a) FHFA suspects or has confirmed that there has been a 
breach of the system of records; (b) FHFA has determined that as a 
result of a suspected or confirmed breach there is a risk of harm to 
individuals, FHFA (including its information systems, programs, and 
operations), the Federal Government, or national security; and (c) The 
disclosure is made to agencies, entities, and persons as reasonably 
necessary to assist with FHFA's efforts to: (i) Respond to a suspected 
or confirmed breach; or (ii) Prevent, minimize, or remedy harm caused 
by such breach,'' and new routine use (2), which provides for 
disclosure ``[t]o a Federal agency or Federal entity, when FHFA 
determines information from the system of records is reasonably 
necessary to assist the recipient agency or entity in: (a) Responding 
to a suspected or confirmed breach; or (b) Preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or to national security, resulting from a 
suspected or confirmed breach'';
    (11) Revises existing routine use (7), which provides for 
disclosure ``[t]o appropriate federal agencies and other public 
authorities for use in records management inspections'' into new 
routine use (11), which provides for disclosure ``[t]o the National 
Archives and Records Administration or other Federal agencies pursuant 
to records management inspections being conducted under the authority 
of 44 U.S.C. 2904 and 2906'';
    (12) Revises existing routine use (9), which provides for 
disclosure ``[t]o contractor personnel, grantees, volunteers, interns, 
and others performing or working on a contract, service, grant, 
cooperative agreement, or project for the Federal Government'' into new 
routine use (5), which provides for disclosure ``[t]o any contractor, 
agent, or other authorized individual performing work on a contract, 
service, cooperative agreement, job, or other activity on behalf of 
FHFA who has a need to access the information in the performance of 
their official duties or activities'';
    (13) Adds new routine use (4), which provides for disclosure ``[t]o 
any individual during the course of any inquiry or investigation 
conducted by FHFA, or in connection with civil litigation, if FHFA has 
reason to believe the individual to whom the record is disclosed may 
have further information about the matters related thereto, and the 
records appears to be relevant and necessary at the time to the subject 
matter of the inquiry'';
    (14) Adds new routine use (8), which provides for disclosure ``[t]o 
the Office of Management and Budget, the Department of Justice (DOJ), 
Department of Labor, Office of Personnel Management, Equal Employment 
Opportunity Commission, U.S. Office of Special Counsel, Department of 
Homeland Security, or other Federal agencies, to obtain advice 
regarding statutory, regulatory, policy, and other requirements related 
to the purpose for which FHFA collected the records'';
    (15) Adds new routine use (9), which provides for disclosure ``[t]o 
appropriate third parties contracted by FHFA to facilitate mediation or 
other dispute resolution procedures or programs, where the record is 
relevant to the dispute and the dispute is related to the purpose for 
which the record was collected'';
    (16) Adds new routine use (12), which provides for disclosure 
``[t]o an agency, organization, or individual for the purpose of 
performing audit or oversight operations as authorized by law, but only 
such information as is relevant and necessary to such audit or 
oversight functions'';
    (17) Adds new routine use (17), which provides for disclosure 
``[t]o the U.S. Department of the Treasury when disclosure of the 
information is relevant to review payment and award eligibility through 
the Do Not Pay Working System for the purposes of identifying, 
preventing, or recouping improper payments to an applicant for, or 
recipient of, Federal funds, including funds disbursed by a state 
(meaning a state of the United States, the District of Columbia, a 
territory or possession of the United States, or a federally recognized 
Indian tribe) in a state-administered, federally funded program in 
accordance with Executive Order 14249'';
    (18) Adds new routine use (18), which provides for disclosure 
``[t]o the Internal Revenue Service and appropriate state and local 
taxing authorities if the employee is subject to tax by that authority 
and to the extent necessary for that entity to carry out its legally 
authorized functions, whether or not tax is withheld'';
    (19) Adds new routine use (19), which provides for disclosure 
``[t]o the U.S. Department of the Treasury, Federal debt collection 
centers, other appropriate Federal agencies, and private collection 
contractors or other third parties authorized by law, for the purpose 
of collecting or assisting in the collection of delinquent debts owed 
to FHFA or the Federal government. Disclosure will be limited to the 
individual's name, Social Security number, and other information 
necessary to establish the identity of the individual, and the 
existence, validity, amount, status, and history of the debt'';
    (20) Adds new routine use (20), which provides for disclosure 
``[t]o government and commercial vendors that provide parking-related 
services and systems involving FHFA employees and visitors as relevant 
and necessary to facilitate the administration of FHFA's parking and 
transit subsidy programs'';
    (21) Removes the ``Disclosure to Consumer Reporting Agencies'' 
category to ensure alignment with OMB guidance;
    (22) Updates the ``Policies and Practices for Storage of Records'' 
section with FHFA's modernized practices, including use of Federal 
Records Centers;
    (23) Revises the ``Policies and Practices for Retrieval of 
Records'' section to add ``permit parking number'' as an identifier;
    (24) Updates the ``Policies and Practices for Retention and 
Disposal of Records'' section to add the Agency's

[[Page 64928]]

retention practices related to legal holds and business usage;
    (25) Revises the ``Administrative, Technical, and Physical 
Safeguards'' category to replace ``access codes'' with ``role-based 
access controls'' to reflect current practice; and
    (26) Makes minor corrections and other administrative updates to 
the remaining sections of the notice in accordance with OMB Circular A-
108 and related OMB guidance.
SYSTEM NAME AND NUMBER:
    Transit Subsidy and Parking Program Records, FHFA-11.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Federal Housing Finance Agency, 400 Seventh Street SW, Washington, 
DC 20219, and any alternate work site used by employees of FHFA, 
including contractors assisting agency employees, FHFA-authorized 
service providers, and FHFA-authorized contractor networks located 
within the Continental United States.

SYSTEM MANAGER(S):
    Logistics Manager, <a href="/cdn-cgi/l/email-protection#8fdbfdeee1fcffe0fdfbeefbe6e0e1cfe9e7e9eea1e8e0f9"><span class="__cf_email__" data-cfemail="fbaf899a95888b94898f9a8f929495bb9d939d9ad59c948d">[email&#160;protected]</span></a>, Federal Housing Finance 
Agency, 400 Seventh Street SW, Washington, DC 20219.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7905; 12 U.S.C. 4513(a)(2)(B); E.O. 13150, 65 FR 24613.

PURPOSE(S) OF THE SYSTEM:
    The records are used to administer the FHFA transit subsidy and 
parking program, including determining eligibility; processing 
applications; verifying enrollment; tracking benefits; managing 
employee participation; and facilitating coordination with transit 
authorities, benefit administers, and the payroll office. The system is 
also used to facilitate and track reservations for government vehicles.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    To the extent not covered by any other system, this system covers: 
(1) employees who apply for parking permits at an FHFA office location; 
(2) employees who apply for transit subsidy program benefits for 
commuting to and from their official duty station whether by commercial 
or public transit systems, or by bicycle; (3) employees who request 
temporary parking; (4) employees who carpool with parking permit 
holders; (5) visitors who request parking at FHFA's headquarters 
location; (6) employees who request daily parking at the Federal 
National Mortgage Association's (Fannie Mae's) Midtown Center location 
in Washington, DC; and (7) employees and contractors who reserve 
government vehicles.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records in the system include completed FHFA transit subsidy 
benefit application forms, annual parking applications, temporary or 
visitor parking requests, vehicle reservation information, and related 
information. The records include, but are not limited to, an 
individual's name; SmarTrip card number; user identification (ID) 
number; work phone number and email address; vehicle make, year, and 
license number; parking garage location; and parking date(s). The 
system also includes the names of individuals authorized to carpool 
with a parking permit holder, as well as the names of visitors who 
require parking at FHFA's headquarters location, the names of the FHFA 
employee who requested parking on the visitor's behalf, the names of 
the visitor's escorts at the site, and the purpose of the visits.

RECORD SOURCE CATEGORIES:
    The information is provided either directly by FHFA employees or 
from internal FHFA information systems.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records and information contained 
therein may specifically be disclosed outside of FHFA as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows, to the extent such 
disclosures are compatible with the purposes for which the information 
was collected:
    (1) To appropriate agencies, entities, and persons when--
    (a) FHFA suspects or has confirmed that there has been a breach of 
the system of records;
    (b) FHFA has determined that as a result of a suspected or 
confirmed breach there is a risk of harm to individuals, FHFA 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and
    (c) The disclosure is made to agencies, entities, and persons as 
reasonably necessary to assist with FHFA's efforts to:
    (i) Respond to a suspected or confirmed breach; or
    (ii) Prevent, minimize, or remedy harm caused by such breach.
    (2) To a Federal agency or Federal entity, when FHFA determines 
information from the system of records is reasonably necessary to 
assist the recipient agency or entity in:
    (a) Responding to a suspected or confirmed breach; or
    (b) Preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or to 
national security, resulting from a suspected or confirmed breach.
    (3) When there is an indication of a violation or potential 
violation of law (whether civil, criminal, or regulatory in nature or 
whether arising by general statute or particular program statute or by 
regulation, rule, or order issued pursuant thereto), the relevant 
records in the system of records may be referred, as a routine use, to 
the appropriate agency (e.g., federal, state, local, tribal, foreign or 
a financial regulatory organization) charged with the responsibility of 
investigating or prosecuting such violation or charged with enforcing 
or implementing a statute, rule, regulation or order issued pursuant 
thereto.
    (4) To any individual during the course of any inquiry or 
investigation conducted by FHFA, or in connection with civil 
litigation, if FHFA has reason to believe the individual to whom the 
record is disclosed may have further information about the matters 
related thereto, and the records appears to be relevant and necessary 
at the time to the subject matter of the inquiry.
    (5) To any contractor, agent, or other authorized individual 
performing work on a contract, service, cooperative agreement, job, or 
other activity on behalf of FHFA who has a need to access the 
information in the performance of their official duties or activities.
    (6) To a Congressional office from the record of an individual in 
response to an inquiry from the Congressional office made at the 
request of that individual.
    (7) To a court, magistrate, or administrative tribunal, including 
disclosures to opposing counsel or witnesses, shared in the course of 
discovery, litigation, or settlement negotiations or in connection with 
criminal law proceedings or in response to a subpoena from a court of 
competent jurisdiction if the requested information is relevant and 
necessary to the pending judicial or administrative proceeding.
    (8) To the Office of Management and Budget, the Department of 
Justice (DOJ), Department of Labor, Office of Personnel Management, 
Equal

[[Page 64929]]

Employment Opportunity Commission, U.S. Office of Special Counsel, 
Department of Homeland Security, or other Federal agencies, to obtain 
advice regarding statutory, regulatory, policy, and other requirements 
related to the purpose for which FHFA collected the records.
    (9) To appropriate third parties contracted by FHFA to facilitate 
mediation or other dispute resolution procedures or programs, where the 
record is relevant to the dispute and the dispute is related to the 
purpose for which the record was collected.
    (10) To outside counsel contracted by FHFA, DOJ (including United 
States Attorney Offices), or other Federal agencies conducting 
litigation or in proceedings before any court, or adjudicative or 
administrative body, when it is relevant and necessary to the 
litigation and one of the following is a party to the litigation or has 
an interest in such litigation:
    (a) FHFA;
    (b) Any employee of FHFA in his/her official capacity;
    (c) Any employee of FHFA in his/her individual capacity where DOJ 
or FHFA has agreed to represent the employee; or
    (d) The United States or any agency thereof that is a party to the 
litigation or has an interest in such litigation, and FHFA determines 
that the records are both relevant and necessary to the litigation.
    (11) To the National Archives and Records Administration or other 
Federal agencies pursuant to records management inspections being 
conducted under the authority of 44 U.S.C. 2904 and 2906.
    (12) To an agency, organization, or individual for the purpose of 
performing audit or oversight operations as authorized by law, but only 
such information as is relevant and necessary to such audit or 
oversight functions.
    (13) To appropriate Federal, state, and local authorities in 
connection with hiring or retaining an individual, conducting a 
background security or suitability investigation, adjudication of 
liability, or eligibility for a license, contract, grant, or other 
benefit.
    (14) To appropriate Federal, state, and local authorities, 
agencies, arbitrators, and other parties responsible for processing any 
personnel actions or conducting administrative hearings or corrective 
actions or grievances or appeals, or if needed in the performance of 
other authorized duties.
    (15) To officials of a labor organization when relevant and 
necessary to their duties of exclusive representation concerning 
personnel policies, practices, and matters affecting working 
conditions.
    (16) To the Washington Metropolitan Transit Authority or other 
transportation authority to provide transit subsidy benefit related 
services and systems involving FHFA employees.
    (17) To the U.S. Department of the Treasury when disclosure of the 
information is relevant to review payment and award eligibility through 
the Do Not Pay Working System for the purposes of identifying, 
preventing, or recouping improper payments to an applicant for, or 
recipient of, Federal funds, including funds disbursed by a state 
(meaning a state of the United States, the District of Columbia, a 
territory or possession of the United States, or a federally recognized 
Indian tribe) in a state-administered, federally funded program in 
accordance with Executive Order 14249.
    (18) To the Internal Revenue Service and appropriate state and 
local taxing authorities if the employee is subject to tax by that 
authority and to the extent necessary for that entity to carry out its 
legally authorized functions, whether or not tax is withheld.
    (19) To the U.S. Department of the Treasury, Federal debt 
collection centers, other appropriate Federal agencies, and private 
collection contractors or other third parties authorized by law, for 
the purpose of collecting or assisting in the collection of delinquent 
debts owed to FHFA or the Federal government. Disclosure will be 
limited to the individual's name, Social Security number, and other 
information necessary to establish the identity of the individual, and 
the existence, validity, amount, status, and history of the debt.
    (20) To government and commercial vendors that provide parking-
related services and systems involving FHFA employees and visitors as 
relevant and necessary to facilitate the administration of FHFA's 
parking and transit subsidy programs.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained in electronic format. Electronic records are 
stored on FHFA's secured network, the networks of FHFA-authorized cloud 
service providers, and/or FHFA authorized contractor networks located 
within the Continental United States. All records for the system that 
are stored in paper format or on magnetic disk or tape have been moved 
off-site to Federal Records Centers.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are indexed and retrieved by employee name, employee 
identification number, or parking permit number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    The records are retained and managed in accordance with FHFA's 
Comprehensive Records Schedule and the National Archives and Records 
Administration's General Records Schedule. Records are destroyed or 
deleted according to the retention schedule associated with the 
relevant records schedule, but longer retention is authorized for 
business use and any applicable legal holds. Paper and microform 
records ready for disposal are destroyed by shredding or maceration. 
Records in electronic media are electronically erased using accepted 
techniques.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    The electronic records are safeguarded in a secured environment and 
protected by controlled access procedures through the use of role-based 
access controls and other information technology security measures. 
Buildings where records and computerized systems are stored have 
security cameras and 24-hour security guard service. Access to records 
is restricted to only FHFA staff (and FHFA contractors assisting such 
staff) in the performance of official duties related to the purposes 
for which the system of records is maintained.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to and/or amendment of records about 
themselves contained in this system of records should follow the 
``Notification Procedures'' below.

CONTESTING RECORD PROCEDURES:
    Individuals seeking access to and/or amendment of records about 
themselves contained in this system of records should follow the 
``Notification Procedures'' below.

NOTIFICATION PROCEDURES:
    Individuals seeking notification of any records about themselves 
contained in this system of records should address their inquiry to the 
Privacy Act Officer via email to <a href="/cdn-cgi/l/email-protection#7707051e0116140e37111f111659101801"><span class="__cf_email__" data-cfemail="304042594651534970565856511e575f46">[email&#160;protected]</span></a>, by mail to the 
Federal Housing Finance Agency, 400 Seventh Street SW, Washington, DC 
20219, or in accordance with the procedures set forth in 12 CFR part 
1204. Please note that all mail sent to FHFA via the U.S. Postal 
Service is

[[Page 64930]]

routed through a national irradiation facility, a process that may 
delay delivery by approximately two weeks. For any time-sensitive 
correspondence, please plan accordingly.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    The system of records notice was last published in the Federal 
Register at 76 FR 33286 on June 8, 2011, and 80 FR 60900 on October 8, 
2015.

Clinton Jones,
General Counsel, Federal Housing Finance Agency.
[FR Doc. 2026-20827 Filed 10-9-26; 8:45 am]
BILLING CODE 8070-01-P


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