Privacy Act of 1974; System of Records

Issuing agencies

Abstract

In accordance with the Privacy Act of 1974, the Department of the Treasury, Departmental Offices, proposes to establish a new system of records titled, "Department of the Treasury .033--Federal Student Aid Portfolio Research, Analysis, Oversight, Reporting, and Compliance Records." The purpose of this system of records is to allow the Office of the Fiscal Assistant Secretary and the Office of Economic Policy to receive and maintain records necessary to administer, oversee, monitor, report on, and ensure compliance with Treasury responsibilities associated with Treasury's oversight and management of federal student aid portfolio activities performed in coordination with the U.S. Department of Education pursuant to an interagency agreement. The Department of Education will provide Treasury access to personally identifiable information and other data concerning recipients of federal student aid grants and federal student loans made under Title IV of the Higher Education Act of 1965, as amended. The information will originate from, or be derived from, Education systems and datasets subject to an interagency data sharing agreement, including the National Student Loan Data System (NSLDS), Default Management Collection System (DMCS), and Enterprise Data Management & Analytics Platform Services (EDMAPS). This SORN covers records and information received from these Education systems, together with Treasury-generated analyses, reports, compliance records, and other records created in the performance of Treasury's authorized functions under applicable statutes and interagency agreements, including the Economy Act or other legally operative authorities, as applicable.

Full Text

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<title>Federal Register, Volume 91 Issue 193 (Wednesday, October 7, 2026)</title>
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[Federal Register Volume 91, Number 193 (Wednesday, October 7, 2026)]
[Notices]
[Pages 64242-64247]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-20494]


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DEPARTMENT OF THE TREASURY


Privacy Act of 1974; System of Records

AGENCY: Department of the Treasury.

ACTION: Notice of a new system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, the Department of 
the Treasury, Departmental Offices, proposes to establish a new system 
of records titled, ``Department of the Treasury .033--Federal Student 
Aid Portfolio Research, Analysis, Oversight, Reporting, and Compliance 
Records.'' The purpose of this system of records is to allow the Office 
of the Fiscal Assistant Secretary and the Office of Economic Policy to 
receive and maintain records necessary to administer, oversee, monitor, 
report on, and ensure compliance with Treasury responsibilities 
associated with Treasury's oversight and management of federal student 
aid portfolio activities performed in coordination with the U.S. 
Department of Education pursuant to an interagency agreement. The 
Department of Education will provide Treasury access to personally 
identifiable information and other data concerning recipients of 
federal student aid grants and federal student loans made under Title 
IV of the Higher Education Act of 1965, as amended. The information 
will originate from, or be derived from, Education systems and datasets 
subject to an interagency data sharing agreement, including the 
National Student Loan Data System (NSLDS), Default Management 
Collection System (DMCS), and Enterprise Data Management & Analytics 
Platform Services (EDMAPS). This SORN covers records and information 
received from these Education systems, together with Treasury-generated 
analyses, reports, compliance records, and other records created in the 
performance of Treasury's authorized functions under applicable 
statutes and interagency agreements, including the Economy Act or other 
legally operative authorities, as applicable.

DATES: Submit comments on or before November 6, 2026. This new system 
will be effective upon publication. The routine uses will be effective 
30 days after publication of this notice on November 6, 2026 unless 
Treasury receives comments and determines that changes to the system of 
records notice are necessary.

ADDRESSES: Written comments on this notice may be submitted 
electronically through the Federal government eRulemaking portal at 
<a href="http://www.regulations.gov">http://www.regulations.gov</a>; docket No. TREAS-DO-2026-0628. Electronic 
submission of comments allows the commenter maximum time to prepare and 
submit a comment, ensures timely receipt, and enables Treasury to make 
the comments available to the public. Please note that comments 
submitted through <a href="https://www.regulations.gov">https://www.regulations.gov</a> will be made available 
for viewing by the public.
    Comments on this notice may also be addressed to U.S. Department of 
the Treasury, Attention: Ryan Law, Deputy Assistant Secretary for 
Privacy, Transparency, and Records, 1500 Suite #8100, JBAB, 250 Murray 
Lane SW, Bldg. 410/Door 123, Washington, DC 20222, or by email: 
<a href="/cdn-cgi/l/email-protection#4f1f3d26392e2c360f3b3d2a2e3c3a3d3661282039"><span class="__cf_email__" data-cfemail="a5f5d7ccd3c4c6dce5d1d7c0c4d6d0d7dc8bc2cad3">[email&#160;protected]</span></a>.

FOR FURTHER INFORMATION CONTACT: Ryan Law, Deputy Assistant Secretary 
for Privacy, Transparency, and Records, U.S. Department of the 
Treasury, 1500 Suite #8100, JBAB, 250 Murray Lane SW, Bldg. 410/Door 
123, Washington, DC 20222, or by email: <a href="/cdn-cgi/l/email-protection#01517368776062784175736460727473782f666e77"><span class="__cf_email__" data-cfemail="8dddffe4fbeceef4cdf9ffe8ecfef8fff4a3eae2fb">[email&#160;protected]</span></a>.

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
5 U.S.C. 552a, as amended (the Privacy Act), the Department of the 
Treasury proposes to establish a new Treasury system of records titled, 
``Department of the Treasury .033--Federal Student Aid Portfolio 
Research, Analysis, Oversight, Reporting, and Compliance Records.''
    Treasury is publishing this SORN to support the Treasury's 
administration, oversight, reporting, audit coordination, policy, 
program management, and compliance activities associated with 
Treasury's oversight and management of the federal student aid 
portfolio.
    Pursuant to an interagency agreement, the Department of Education 
will provide Treasury with information needed to support Treasury's 
management of the federal student aid portfolio; specifically, data, 
including personally identifiable information, concerning recipients of 
federal student aid grants and federal student loans made under Title 
IV of the Higher Education Act of 1965, as amended. Treasury will use 
the data to support research, analysis, policy development, oversight, 
reporting, compliance, and program administration activities in 
furtherance of the interagency agreement. The Education-originated data 
may include PII from student education records protected by the Family 
Educational Rights and Privacy Act, 20 U.S.C. 1232g and 34 CFR part 99. 
Treasury's access to, use of, duplication of, redisclosure of, and 
destruction of such information will be subject to the terms of the 
interagency agreement, FERPA, the Privacy Act, and applicable 
information security and privacy requirements. In addition to complying 
with applicable federal privacy and security laws, Treasury implements 
administrative, technical, and physical safeguards to PII. Treasury 
limits the collection, use, disclosure, retention, and disposal of PII 
to authorized purposes, restricts access to personnel with a need to 
know, and employs role-based access controls, audit logging, periodic 
access reviews, and required privacy and security training to safeguard 
the information.

[[Page 64243]]

Treasury maintains applicable privacy documentation and retains and 
disposes of records in accordance with National Archives and Records 
Administration (NARA)-approved records schedules and applicable federal 
records management requirements.
    Treasury will use Education-originated NSLDS information, together 
with Treasury-generated oversight, reporting, compliance, 
reconciliation, audit, and program management records, to perform 
Departmental Offices functions associated with Treasury's role in the 
administration of the federal student aid portfolio. These activities 
will include monitoring portfolio transition and implementation 
activities; reviewing the status, performance, integrity, and 
compliance of collection-related activities; preparing management 
reports, dashboards, statistical summaries, briefing materials, and 
responses to oversight inquiries; supporting reconciliations and data 
quality reviews; coordinating with the Department of Education, the 
Bureau of the Fiscal Service, the Office of Management and Budget, 
Congress, inspectors general, the Government Accountability Office, 
auditors, and other oversight entities; documenting decisions, 
approvals, findings, risks, corrective actions, and compliance 
determinations; and ensuring that Treasury's activities are conducted 
consistent with applicable law, policy, agreements, internal controls, 
privacy requirements, information security requirements, and records 
management obligations.
    Although the Department of Education remains the authoritative 
custodian of the underlying Title IV program records and maintains 
separate systems of records supporting its operational administration 
of those programs, Treasury is establishing a single Departmental 
Offices system of records to support its own unified oversight, 
governance, reporting, research, policy, compliance, audit 
coordination, and portfolio management responsibilities. Treasury's 
system will maintain information received from multiple Education 
systems, together with Treasury-generated analyses, reports, compliance 
records, and other records created in the performance of Treasury's 
authorized functions under applicable statutes and interagency 
agreements, including the Economy Act or other legally operative 
authorities, as applicable. Because these records are maintained under 
a common governance framework for a single Treasury mission, they 
constitute a distinct Treasury system of records under the Privacy Act, 
and a single SORN provides the most accurate and transparent 
description of Treasury's recordkeeping practices. Below is the 
description of the Department of the Treasury .033--Federal Student Aid 
Portfolio Research, Analysis, Oversight, Reporting, and Compliance 
Records.
    Treasury has provided a report of this system of records to the 
Committee on Oversight and Government Reform of the House of 
Representatives, the Committee on Homeland Security and Governmental 
Affairs of the Senate, and the Office of Management and Budget (OMB), 
pursuant to 5 U.S.C. 552a(r) and OMB Circular A-108, ``Federal Agency 
Responsibilities for Review, Reporting, and Publication under the 
Privacy Act,'' dated December 23, 2016.

Ryan Law,
Deputy Assistant Secretary for Privacy, Transparency, and Records.
SYSTEM NAME AND NUMBER:
    Department of the Treasury .033--Federal Student Aid Portfolio 
Research, Analysis, Oversight, Reporting, and Compliance Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Records are maintained by the U.S. Department of the Treasury, 
Departmental Offices, 1500 Pennsylvania Avenue NW, Washington, DC 
20220. Records may also be maintained in Treasury-authorized 
information technology environments, cloud services, shared drives, 
collaboration platforms, records management systems, email systems, 
analytics environments, and contractor-operated or Treasury-managed 
facilities.

SYSTEM MANAGER(S):
    Office of the Fiscal Assistant Secretary, Departmental Offices, 
U.S. Department of the Treasury, 1500 Pennsylvania Avenue NW, 
Washington, DC 20220.
    Office of Economic Policy, Departmental Offices, U.S. Department of 
the Treasury, 1500 Pennsylvania Avenue NW, Washington, DC 20220.
    Office of the Chief Information Officer, Departmental Offices, U.S. 
Department of the Treasury, 1500 Pennsylvania Avenue NW, Washington, DC 
20220.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 31 U.S.C. 321; 31 U.S.C. chapter 37, including 31 
U.S.C. 3711, 3716, 3717, 3718, 3720A, and 3720D, as applicable; the 
Debt Collection Improvement Act of 1996, Public Law 104-134; the 
Federal Claims Collection Act, as amended; 31 CFR parts 285 and 900-
904; Title IV of the Higher Education Act of 1965, as amended, 
including 20 U.S.C. 1001 et seq., 1070 et seq., and 1087e et seq., as 
applicable; 20 U.S.C. 1232g and 34 CFR part 99; 5 U.S.C. 552a; and 
applicable Department of Education system of records notices and 
routine uses authorizing disclosure to Treasury; OMB Circular A-129, 
Policies for Federal Credit Programs and Non-Tax Receivables; and any 
applicable memorandum of understanding, interagency agreement, data-
sharing attachment, transfer agreement, delegation, or other legally 
operative arrangement between the Department of the Treasury and the 
U.S. Department of Education relating to Treasury's ownership, 
administration, oversight, reporting, compliance, research, analysis, 
policy development, or program management responsibilities involving 
federal student aid or defaulted student loan portfolio activities.

PURPOSE(S) OF THE SYSTEM:
    The purpose of this system is to maintain records necessary for the 
Departmental Offices, through the Office of the Fiscal Assistant 
Secretary and Office of Economic Policy, to conduct Treasury-level 
administration, oversight, monitoring, reporting, analysis, research, 
policy development, audit coordination, evaluation, reconciliation, and 
compliance activities associated with Treasury's responsibilities under 
an interagency agreement with the U.S. Department of Education 
concerning federal student aid grants, federal student loans, and 
related Title IV, HEA program data.
    Records in this system will include information that originates 
from Education systems and datasets subject to the interagency data 
sharing agreement(s), including but not limited to the National Student 
Loan Data System (NSLDS), Default Management Collection System (DMCS), 
and Enterprise Data Management & Analytics Platform Services (EDMAPS). 
Records in this Treasury system will be used to:
    1. Support Treasury-level administration, oversight, and governance 
of federal student aid portfolio activities;
    2. Monitor the status, performance, integrity, and compliance of 
activities conducted by Fiscal Service or other Treasury components in 
connection with the portfolio;
    3. Conduct research, analysis, modeling, forecasting, policy 
development, and evaluation concerning federal student aid grant and

[[Page 64244]]

loan portfolios, defaulted student loan debt, collection activities, 
repayment outcomes, portfolio performance, and related Treasury or 
Education program administration issues;
    4. Prepare management reports, dashboards, briefing materials, 
analyses, statistical summaries, portfolio summaries, reconciliations, 
and responses to oversight inquiries;
    5. Coordinate with the Department of Education, Fiscal Service, 
Treasury officials, OMB, Congress, inspectors general, auditors, 
Government Accountability Office (GAO), and other authorized oversight 
entities;
    6. Evaluate program compliance with applicable statutes, 
regulations, policies, agreements, internal controls, privacy 
requirements, information security requirements, records management 
requirements, and reporting obligations;
    7. Support reconciliation, quality assurance, data validation, 
exception reporting, error correction, complaint trend analysis, 
inquiry tracking, risk management, and issue escalation;
    8. Support audits, reviews, investigations, evaluations, litigation 
support, and responses to congressional, OMB, GAO, inspector general, 
or other authorized oversight requests;
    9. Document Treasury decisions, approvals, policies, procedures, 
controls, risk assessments, findings, remediation actions, and 
communications concerning the federal student aid portfolio; and
    10. Support program transition, implementation, reporting, and 
closeout activities associated with the transfer, ownership, 
administration, oversight, or management of the portfolio.
    Education-originated PII, including PII from education records 
protected by FERPA, will be used only to the extent necessary to 
accomplish the purposes authorized by the interagency agreement and 
this system of records notice.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system may include:
    1. Individuals who are applicants for, recipients of, or otherwise 
associated with federal student aid grants or federal student loans 
made under Title IV of the Higher Education Act of 1965, as amended;
    2. Individuals who are borrowers, aid recipients, obligors, 
debtors, endorsers, co-signers, or other persons associated with 
federal student loans, defaulted student loans, overpayments, grant 
obligations, or other Title IV obligations;
    3. Individuals whose information is maintained in, or derived from, 
Education systems and datasets made available to Treasury under the 
interagency agreement(s), including NSLDS, DMCS, and, EDMAPS;
    4. Individuals who submit inquiries, complaints, correspondence, 
disputes, appeals, requests for assistance, or requests for relief 
concerning federal student aid portfolio oversight, reporting, 
transfer, ownership, compliance, or related Treasury Departmental 
Offices activities;
    5. Authorized representatives, attorneys, guardians, estate 
representatives, or other third parties acting on behalf of borrowers, 
obligors, debtors, aid recipients, endorsers, co-signers, parents, or 
spouses;
    6. Department of Education, Treasury, Fiscal Service, contractor, 
auditor, or other government personnel identified in records relating 
to program administration, oversight, reporting, compliance, audit, or 
coordination; and

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system may include information that originates from 
or is derived from Education systems and datasets, including but not 
limited to NSLDS, DMCS, EDMAPS, and related Education or Federal 
Student Aid (FSA) records, as well as Treasury-generated research, 
analysis, policy, oversight, reporting, compliance, audit, 
reconciliation, and program management records.
    Records may include,:
    1. Federal student aid grant and loan information, including 
information concerning Title IV grant recipients, loan recipients, 
borrowers, obligors, debtors, loan origination, disbursement, 
servicing, repayment, default, collection, discharge, cancellation, 
consolidation, overpayment, and final disposition.
    2. Application and eligibility information, including dependency, 
income, household, institutional selection, eligibility, processing, 
and related application or aid-determination information, to the extent 
provided under the interagency agreement.
    3. Origination and disbursement information, including grant and 
loan origination, award, disbursement, adjustment, and recipient 
information.
    4. Default management and collection information, including DMCS-
derived defaulted debt, collection, repayment, compromise, discharge, 
referral, recall, suspension, adjustment, and account status 
information.
    5. Analytics, warehouse, and derived data, including EDMAPS, and 
other analytical, statistical, master data management, or warehouse-
derived records used for research, analysis, policy development, 
oversight, reporting, reconciliation, or compliance.
    6. Institutional and participant information, including information 
concerning postsecondary institutions, program participation, 
institutional identifiers, and related institutional or program data, 
where relevant to Treasury's analysis, reporting, oversight, policy, or 
compliance functions.
    7. Aid applicant, recipient, borrower, obligor, debtor, endorser, 
co-signer, parent, and spouse identifying information, including name, 
former name, Social Security number, taxpayer identifying number, date 
of birth, physical address, mailing address, phone number, email 
address, driver's license number and state of issuance, borrower 
identification number, loan account number, debt identification number, 
case number, and other unique identifiers;
    8. Student loan information covering the period from origination 
through final payment, consolidation, discharge, default, collection, 
or other final disposition, including loan type, loan program, loan 
amount, disbursements, outstanding principal, interest, fees, 
penalties, costs, balances, loan status, repayment plan, repayment 
history, payments, collections, claims, deferments, forbearances, 
refunds, discharges, cancellations, forgiveness, consolidations, 
transfers, servicer or holder information, and other loan-level 
details;
    9. Default, delinquency, debt, and collection-related information, 
including date of delinquency, date of default, default status, debt 
amount, debt certification information, collection status, collection 
activity summaries, amounts collected, amounts offset, amounts 
refunded, amounts adjusted, compromise or resolution status, 
suspension, recall, termination, write-off, referral, rejection, 
correction, and other information used to oversee or report on 
collection of defaulted student loan debts;
    10. PLUS loan endorser or co-signer information, including co-
signer or endorser name, Social Security number, date of birth, 
driver's license number and state of issuance, active-duty status, 
email address, address, phone number, and relevant loan information 
with respect to the loan for which the individual is an endorser or co-
signer;
    11. Aid applicant and recipient demographic, eligibility, and 
application-related information, including dependency status, 
citizenship, veteran status, marital status, gender, income and asset 
information, expected family contribution or Student Aid Index, Free

[[Page 64245]]

Application for Federal Student Aid (FAFSA)-related processing flags, 
indicators, rejections, overrides, institution selections, residency 
plans, pre-screening and post-screening results, and other information 
used to determine or document aid eligibility or benefit eligibility;
    12. Parent and spouse information, including name, date of birth, 
Social Security number, marital status, email address, highest level of 
schooling completed, college attendance status, income and asset 
information, and other information contained in Education-originated 
records relevant to aid eligibility, repayment, discharge, oversight, 
reporting, or compliance;
    13. Student enrollment and educational program information, 
including institution name, Office of Postsecondary Education 
identification number, educational program, Classification of 
Instructional Programs code, credential level, level of study, 
published program length, enrollment status, transfer student 
monitoring information, completion date, withdrawal date, and other 
information concerning the institution or program in which the 
individual enrolled;
    14. Educational program cost, debt, and financial value 
transparency information, including annual cost of attendance, total 
tuition and fees assessed, tuition residency status, allowances for 
books, supplies, equipment, housing, and food, institutional grants and 
scholarships disbursed, other state, tribal, or private grants 
disbursed, private educational loans disbursed, institutional debt, 
aggregate income information for completers and non-completers of 
educational programs, and median loan debt incurred by students 
enrolled in those programs;
    15. Grant, overpayment, and other title IV obligation information, 
including Federal Pell Grant, Federal Supplemental Educational 
Opportunity Grant, Academic Competitiveness Grant, National SMART 
Grant, TEACH Grant, Iraq and Afghanistan Service Grant, Federal Work-
Study, Federal Perkins Loan overpayment amounts, earnings, disbursement 
dates, approved Prison Education Program indicators, and related title 
IV obligation information where relevant to the portfolio;
    16. Benefit, discharge, repayment, and relief-related information, 
including information related to income-driven repayment, Public 
Service Loan Forgiveness, total and permanent disability discharge, 
Servicemembers Civil Relief Act benefits, other loan repayment or 
discharge benefits, current income, family size, repayment plan 
selections, employer name, dates of employment, employment status, 
repayment amount, consent or approval indicators related to information 
exchanges, and information about a spouse where applicable;
    17. Guaranty agency, lender, holder, servicer, financial 
institution, and contractor information, including demographic, 
contact, identifier, loan holder, lender, servicer, guaranty agency, 
Federal Loan Servicer, Federal Perkins Loan Servicer, third-party 
servicer, contractor, or financial institution information relevant to 
the portfolio, loan transfers, servicing, collection, oversight, 
reporting, or compliance;
    18. Information obtained through matching programs or other 
information exchanges with federal, state, local, tribal, or other 
agencies or administrators of federal funds and programs, where used to 
identify eligibility for title IV loan benefits, deferments, interest 
rate reductions, loan repayment or discharge benefits, or to recoup 
payments or delinquent debts under title IV programs;
    19. Inquiry, complaint, customer interaction, and assistance 
records, including complaint records, requests for assistance or 
relief, correspondence, call summaries, chat transcripts, email 
communications, web form submissions, physical mail, fax 
communications, customer satisfaction survey information, audio or 
screen recording references or summaries where provided to Treasury, 
issue tracking records, and related response or resolution 
documentation;
    20. System user, access, and audit information, including user 
names, user profiles, access approvals, access history, role or 
permission information, audit logs, data access records, data transfer 
records, transmission logs, and information necessary to ensure only 
authorized users access records and to maintain a history of 
information reviewed;
    21. Portfolio transfer, referral, reconciliation, and data quality 
records, including memoranda of understanding, implementation plans, 
data-sharing documentation, data dictionaries, interface control 
documents, file specifications, transfer logs, validation results, 
exception reports, reconciliation records, data correction records, 
acceptance and rejection records, quality assurance reviews, and 
portfolio transition documentation;
    22. Treasury Offset Program and Fiscal Service operational summary 
information, including offset eligibility indicators, collection status 
indicators, collection activity summaries, amounts collected, amounts 
offset, refunds, adjustments, recall or suspension indicators, and 
other summary or extract information used by Departmental Offices for 
oversight, compliance, reporting, reconciliation, or program 
management;
    23. Oversight, compliance, audit, evaluation, and program 
management records, including internal control records, risk 
assessments, audit plans, program review materials, findings, 
corrective action plans, issue trackers, remediation documentation, 
compliance certifications, management reports, dashboards, analytics 
outputs, statistical summaries, briefing materials, decision memoranda, 
meeting materials, and correspondence; and
    24. Personnel, contractor, auditor, and interagency coordination 
records, including names, titles, offices, roles, contact information, 
actions taken, approvals, assignments, and communications of Treasury, 
Education, Fiscal Service, contractor, auditor, or other government 
personnel involved in administration, oversight, reporting, compliance, 
audit, or program management activities.

RECORD SOURCE CATEGORIES:
    Information in this system will be obtained from:
    1. The U.S. Department of Education, including Federal Student Aid 
and Education systems and datasets such as the National Student Loan 
Data System (NSLDS), Default Management Collection System (DMCS), 
Enterprise Data Management & Analytics Platform Services (EDMAPS), and 
related Education records, extracts, analyses, or reports;
    2. The Bureau of the Fiscal Service, including records, extracts, 
reports, dashboards, summaries, reconciliations, and compliance 
materials derived from or related to operational debt-collection 
activities;
    3. Borrowers, aid recipients, obligors, debtors, endorsers, co-
signers, parents, spouses, or their authorized representatives;
    4. Courts, administrative tribunals, auditors, inspectors general, 
GAO, OMB, Congress, and other oversight entities; and
    5. Treasury contractors, Fiscal Service contractors, Department of 
Education contractors, financial agents, fiscal agents, servicers, 
guaranty agencies, lenders, holders, educational institutions, third-
party servicers, or other authorized service providers.

[[Page 64246]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Disclosures of Education-originated PII, including PII from 
education records protected by FERPA, will be made only when permitted 
by the Privacy Act, FERPA, the applicable Education system of records 
notice, this notice, and the applicable interagency agreement . To the 
extent the interagency agreement imposes more restrictive use, 
duplication, redisclosure, or destruction requirements, Treasury will 
apply those restrictions to Education-originated data.
    In addition to disclosures generally permitted under the Privacy 
Act, 5 U.S.C. 552a(b), records and information maintained in this 
system may be disclosed outside Treasury as a routine use under 5 
U.S.C. 552a(b)(3) as follows:
    1. To the United States Department of Justice (``DOJ''), for the 
purpose of representing or providing legal advice to the Department in 
a proceeding before a court, adjudicative body, or other administrative 
body before which the Department is authorized to appear, when such 
proceeding involves:
    (a) The Department or any component thereof;
    (b) Any employee of the Department in his or her official capacity;
    (c) Any employee of the Department in his or her individual 
capacity where the Department of Justice or the Department has agreed 
to represent the employee; or
    (d) The United States, when the Department determines that 
litigation is likely to affect the Department or any of its components; 
and the use of such records by the DOJ is deemed by the DOJ or the 
Department to be relevant and necessary to the litigation provided that 
the disclosure is compatible with the purpose for which records were 
collected;
    2. To the U.S. Department of Education, to administer the 
interagency agreement; coordinate data access; validate, reconcile, or 
correct records; review draft aggregated findings before public 
release; receive final public findings or recommendations; coordinate 
data requests; support Privacy Act and FERPA accounting obligations; 
and conduct oversight, audit, compliance, program administration, 
policy development, research, analysis, and policy activities.
    3. To OMB, GAO, Congress or other authorized oversight entities 
when the information is relevant to oversight, reporting, budget, 
audit, evaluation, investigation, legislative, appropriations, or 
program integrity activities.
    4. To the National Archives and Records Administration or other 
authorized records management oversight authority for records 
management inspections, scheduling, archiving, or other records 
management activities.
    5. To contractors, agents, experts, consultants, auditors, or other 
service providers performing work for Treasury, provided that 
disclosure of Education-originated PII is limited to personnel, 
contractors, and agents who need access to perform official duties 
authorized by the interagency agreement; such persons are subject to 
written agreements limiting use of the information to the authorized 
purposes; and, where applicable, such contractors or agents are 
designated as authorized representatives of the Secretary of Education 
and agree to applicable FERPA use, duplication, redisclosure, 
destruction, and security requirements.
    6. To a congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains.
    7. To an individual's authorized representative, including an 
attorney, guardian, executor, administrator, or other authorized 
person, when the disclosure is relevant to the representation and 
Treasury has received appropriate authorization or other legal basis 
for the disclosure.
    8. To appropriate agencies, entities, and persons when (1) Treasury 
suspects or has confirmed that there has been a breach of the system of 
records,[middot] (2) Treasury has determined that as a result of the 
suspected or confirmed breach there is a risk of harm to individuals, 
Treasury (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with Treasury's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm.
    9. To another Federal agency or Federal entity, when Treasury 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    10. To consumer reporting agencies, financial institutions, 
employers, private collection agencies, or other debt-collection 
participants only through, or at the direction of, Fiscal Service or 
another authorized collection entity and only to the extent necessary 
for legally authorized debt-collection activities covered by Treasury/
Fiscal Service .012 or another applicable SORN. This routine use does 
not independently authorize Departmental Offices to conduct operational 
debt collection.
    11. To federal, state, local, tribal, territorial, or foreign 
agencies, or to authorized third parties, to verify data, correct 
errors, resolve discrepancies, reconcile records, or confirm the status 
of records relevant to Treasury's administration, oversight, reporting, 
compliance, audit, or evaluation responsibilities.
    12. To unions, arbitrators, mediators, or other parties responsible 
for federal labor-management relations, where relevant and necessary to 
the performance of their authorized duties.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door. Education-
originated PII and any duplicated data may be stored only on Treasury 
systems that meet the requirements of the interagency agreement. 
Treasury personnel, contractors, and agents may not store duplicated 
Education-originated PII on external devices or desktops. Such data may 
be stored only in authorized systems meeting the applicable security 
and privacy requirements.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by name; Social Security number or 
taxpayer identifying number; borrower identification number; loan 
account number; debt identification number; case number; FAFSA 
identifier; FSA ID or other Education-assigned person identifier; grant 
recipient identifier; institutional identifier; OPEID; program 
identifier; Education source-system identifier; or analytic dataset 
identifier; complaint or inquiry number; agency or bureau code; date of 
birth; address; email address; telephone number; portfolio segment; 
reporting period; Treasury Offset Program or collection status 
indicator; or other assigned identifier, alone or in combination.

[[Page 64247]]

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained and disposed of in accordance with National 
Archives and Records Administration-approved records disposition 
schedules, Treasury records schedules, and applicable General Records 
Schedules. Where no applicable schedule has been approved, records will 
be treated as unscheduled and retained until an applicable disposition 
authority is approved by NARA.
    Education-originated records provided to Treasury under the 
interagency agreement are copies of official records maintained by the 
Department of Education. To the extent required by FERPA and the 
interagency agreement, Treasury will destroy PII from education 
records, including duplicated data, when the purpose for which the data 
was received has been completed, but no later than the expiration date 
of the applicable agreement or any executed extension, unless otherwise 
authorized by law. Treasury will provide written notice to Education 
that such PII has been destroyed within 30 days after expiration of the 
applicable agreement. If the agreement is terminated, Treasury will 
take steps within 30 days of the effective date of termination to 
dispose of Education data received under the agreement, subject to 
applicable legal obligations, records management requirements, 
litigation holds, or other lawful preservation requirements.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Treasury safeguards records in this system through administrative, 
technical, and physical controls appropriate to the sensitivity of the 
information. Safeguards may include role-based access controls; least-
privilege access; multi-factor authentication; encryption; audit 
logging; monitoring; network security controls; data loss prevention 
controls; user training; rules of behavior; privacy and security 
incident response procedures; access approvals and periodic access 
reviews; secure transmission methods; secure disposal procedures; 
locked facilities; visitor controls; and other controls required by 
Treasury policy, federal information security requirements, and 
applicable agreements.
    Access is limited to authorized Treasury personnel, contractors, 
agents, and other authorized users who require access to perform 
official duties. Treasury will advise personnel, contractors, and 
agents of the confidential nature of the data and applicable civil and 
criminal sanctions; and obtain written agreements, where required, 
limiting use of the data to the authorized purposes and imposing 
applicable FERPA, duplication, redisclosure, destruction, and security 
requirements.

RECORD ACCESS PROCEDURES:
    Individuals seeking notification of and access to any record 
contained in this system of records, or seeking to contest its content, 
may submit a request in writing, in accordance with Treasury's Privacy 
Act regulations (located at 31 CFR 1.26), to the Freedom of Information 
Act (FOIA) and Transparency Liaison, whose contact information can be 
found at <a href="https://home.treasury.gov/footer/freedom-of-information-act">https://home.treasury.gov/footer/freedom-of-information-act</a> 
under ``FOIA Requester Service Centers and FOIA Liaison.'' If an 
individual believes more than one bureau maintains Privacy Act records 
concerning him or her, the individual may submit the request to the 
Office of Privacy, Transparency, and Records, FOIA and Transparency, 
Department of the Treasury, 1500 Pennsylvania Ave. NW, Washington, DC 
20220.
    No specific form is required, but a request must be written and:
    <bullet> Be signed and either notarized or submitted under 28 
U.S.C. 1746, a law that permits statements to be made under penalty of 
perjury as a substitute for notarization;
    <bullet> State that the request is made pursuant to the FOIA and/or 
Privacy Act disclosure regulations;
    <bullet> Include information that will enable the processing office 
to determine the fee category of the user;
    <bullet> Be addressed to the bureau that maintains the record (in 
order for a request to be properly received by the Department, the 
request must be received in the appropriate bureau's disclosure 
office);
    <bullet> Reasonably describe the records;
    <bullet> Give the address where the determination letter is to be 
sent;
    <bullet> State whether or not the requester wishes to inspect the 
records or have a copy made without first inspecting them; and
    <bullet> Include a firm agreement from the requester to pay fees 
for search, duplication, or review, as appropriate. In the absence of a 
firm agreement to pay, the requester may submit a request for a waiver 
or reduction of fees, along with justification of how such a waiver 
request meets the criteria for a waiver or reduction of fees found in 
the FOIA statute at 5 U.S.C. 552(a)(4)(A)(iii).
    Some records in this system are copies, extracts, or derivatives of 
official records maintained by the Department of Education. Treasury 
may refer requests for access to, amendment of, or correction of 
Education-originated records to the Department of Education where 
Education maintains the authoritative record or where consultation or 
coordination with Education is necessary to respond to the request.

CONTESTING RECORD PROCEDURES:
    See ``Record Access Procedures'', above.

NOTIFICATION PROCEDURES:
    See ``Record Access Procedures'', above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    None.

[FR Doc. 2026-20494 Filed 10-6-26; 8:45 am]
BILLING CODE 4810-AK-P


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