Privacy Act of 1974; System of Records

Issuing agencies

Abstract

We propose to revise a system of records in our existing inventory of systems subject to the Privacy Act of 1974. The system is NARA 44, Reasonable Accommodation Request Records. We are updating the new system manager and system location due to organizational changes at the agency. NARA also proposes to expand the system to include requests for reasonable accommodations involving pregnancy or childbirth and the associated authority for collecting this information. Further, NARA proposes to use an internal web-based application and database for some of the records in this system to modernize the agency's receipt, processing, and monitoring reasonable accommodation requests and maintaining the associated records. In this notice, we publish the system of records notice in full for public notice and comment.

Full Text

<html>
<head>
<title>Federal Register, Volume 91 Issue 192 (Tuesday, October 6, 2026)</title>
</head>
<body><pre>
[Federal Register Volume 91, Number 192 (Tuesday, October 6, 2026)]
[Notices]
[Pages 63581-63582]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-20428]


=======================================================================
-----------------------------------------------------------------------

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

[NARA-2027-001]


Privacy Act of 1974; System of Records

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice revising a system of records.

-----------------------------------------------------------------------

SUMMARY: We propose to revise a system of records in our existing 
inventory of systems subject to the Privacy Act of 1974. The system is 
NARA 44, Reasonable Accommodation Request Records. We are updating the 
new system manager and system location due to organizational changes at 
the agency. NARA also proposes to expand the system to include requests 
for reasonable accommodations involving pregnancy or childbirth and the 
associated authority for collecting this information. Further, NARA 
proposes to use an internal web-based application and database for some 
of the records in this system to modernize the agency's receipt, 
processing, and monitoring reasonable accommodation requests and 
maintaining the associated records. In this notice, we publish the 
system of records notice in full for public notice and comment.

DATES: Submit comments on this system of records by November 5, 2026. 
This revised systems of records, NARA 44, is effective on November 16, 
2026 unless we receive comments that necessitate revising the SORN.

ADDRESSES: You may submit comments, identified by ``SORN NARA 44'' by 
email to <a href="/cdn-cgi/l/email-protection#087a6d6f7d64697c616766576b6765656d667c7b4866697a69266f677e"><span class="__cf_email__" data-cfemail="cfbdaaa8baa3aebba6a0a190aca0a2a2aaa1bbbc8fa1aebdaee1a8a0b9">[email&#160;protected]</span></a>. Include ``SORN NARA 44'' in the 
subject line of the message.
    Instructions: All submissions must include SORN NARA 44 so we can 
identify what the comment is responding to. We may publish any comments 
we receive without changes, including any personal information you 
include.

FOR FURTHER INFORMATION CONTACT: Courtney Whatley, Agency Accommodation 
Program Manager, by email at <a href="/cdn-cgi/l/email-protection#d1b2bea4a3a5bfb4a8ffa6b9b0a5bdb4a891bfb0a3b0ffb6bea7"><span class="__cf_email__" data-cfemail="b2d1ddc7c0c6dcd7cb9cc5dad3c6ded7cbf2dcd3c0d39cd5ddc4">[email&#160;protected]</span></a>.

SUPPLEMENTARY INFORMATION: Our Reasonable Accommodation Request Records 
system of records (NARA 44) includes records of requests, processing, 
and decisions for reasonable accommodations submitted by current and 
former NARA employees and applicants. It specifically mentions 
accommodations for employees and applicants with disabilities and for 
religious reasons. NARA proposes to expand the system to include 
requests for reasonable accommodations involving pregnancy or 
childbirth under the Pregnant Workers Fairness Act (PWFA), Public Law 
117-328, and citing this authority for collecting this information. 
NARA is also updating the new system manager and system location due to 
organizational changes at the agency. Further, NARA proposes to use an 
internal web-based application and database for some of the records in 
this system to modernize the agency's receipt, processing, and 
monitoring reasonable accommodation requests and maintaining the 
associated records.
    The Privacy Act of 1974, as amended (5 U.S.C. 552a) (``Privacy 
Act''), provides certain safeguards for an individual against an 
invasion of personal privacy. It requires Federal agencies that 
disseminate any record of personally identifiable information to do so 
in a manner that assures the action is for a necessary and lawful 
purpose, the information is current and accurate for its intended use, 
and the agency provides adequate safeguards to prevent misuse of such 
information. NARA intends to follow these principles when transferring 
information to another agency or individual as a ``routine use,'' 
including assuring that the information is relevant for the purposes 
for which it is transferred.

Bradford P. Wilson
Archivist of the United States.
NARA 44

SYSTEM NAME AND NUMBER:
    Reasonable Accommodation Request Records, NARA 44.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    The Office of the Chief of Management and Administration at the 
National Archives in College Park maintains reasonable accommodation 
request files. The system address is the same as the system manager 
address.

SYSTEM MANAGER:
    For these case files, the system manager is the Chief of Management 
and Administration Officer. The business addresses for system managers 
are listed in Appendix B, last republished September 27, 2018 (83 FR 
48869). As system manager contact information is subject to change, for 
the most up-to-date information, visit our website at <a href="http://www.archives.gov/privacy/inventory">www.archives.gov/privacy/inventory</a>.

AUTHORITY FOR MAINTAINING THE SYSTEM:
    5 U.S.C. 552a(a)(3), as amended.
    44 U.S.C. 2104(a), as amended.
    The Americans with Disabilities Act of 1990, as amended.
    Title VII of the Civil Rights Act of 1964, as amended.
    29 U.S.C. 791.
    Executive Order 13164.
    29 CFR part 1614.
    The Pregnant Workers Fairness Act (PWFA), Public Law 117-328.

PURPOSE OF THE SYSTEM:
    We use the information in this system to process and implement 
employee reasonable accommodation requests and any resulting 
accommodation.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include current and former NARA 
employees and applicants who have requested accommodation pursuant to 
NARA policy for processing reasonable accommodation requests. This 
includes accommodations for employees and applicants who have requested 
accommodations related to: disability, religion, pregnancy, childbirth, 
or related medical conditions.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Reasonable accommodation request records may contain some or all of 
the following records: Requests for reasonable accommodation including 
medical records or religious information, notes or records made during 
consideration of requests, and decisions on requests. These records may 
contain: The employee or applicant's name, email address, mailing 
address, phone number, medical information, information on their 
religious beliefs and practices, and any additional information 
provided by the employee related to the processing of the request. If 
an accommodation request is made by a family member, health 
professional, or representative of a NARA employee or applicant, the 
records may also contain that

[[Page 63582]]

requestor's name, email address, mailing address, phone number, and any 
additional information provided by the requestor relating to the 
processing of the request.

RECORD SOURCE CATEGORIES:
    NARA obtains information in these files from employees, applicants, 
and any family members, health professionals, or representatives of a 
NARA employee or applicant, who request reasonable accommodation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    We maintain reasonable accommodation request files to (or for):
    (a) Process and implement employee requests for reasonable 
accommodations, including manager review, reasonable accommodation 
staff review, medical or health staff review, and sharing with other 
people necessary to process or implement the request and any resulting 
accommodation;
    (b) disclosures generally permitted under 5 U.S.C. 552a(b) of the 
Privacy Act; and
    (c) routine uses A, B, C, D, E, F, G, H, and I listed in Appendix A 
apply to this system. Appendix A was last republished on December 20, 
2013 (78 FR 77255, 77287). For the most up-to-date information, see the 
Appendix on our website at <a href="http://www.archives.gov/privacy/inventory">www.archives.gov/privacy/inventory</a>.

POLICIES AND PRACTICES FOR STORING RECORDS:
    Paper and electronic records.

POLICIES AND PRACTICES FOR RETRIEVING RECORDS:
    Staff may retrieve information in these case files by the name of 
the employee or applicant, or by request number.

POLICIES AND PRACTICES FOR RETAINING AND DISPOSING OF RECORDS:
    Reasonable accommodation request records are temporary records and 
we destroy them in accordance with disposition instructions in the NARA 
Records Schedule (a supplement to the NARA Files Maintenance and 
Records Disposition Manual). Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer (at the 
address listed in Appendix B).

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Electronic records are stored within NARA's secure cloud-based 
system. All data is encrypted in transit and at rest in storage. In 
addition to other electronic records in this Privacy Act system, NARA 
operates an internal web application and database to receive, monitor, 
and maintain data on employee requests for reasonable accommodation. 
This application and database can only be accessed through NARA's 
internal private network, and users of this internal application must 
have a NARA authorized account. Access to the data within the web 
application and database is restricted to authorized employees and 
contractors. Other employees and contractors may be granted access on a 
need-to-know basis.
    All electronic files and records in this system are protected by 
NARA privacy safeguards and security protocols designed to meet Federal 
cybersecurity and privacy standards, including those required by the 
Federal Information Security Modernization Act of 2014 (FISMA), OMB, 
and the National Institute of Standards and Technology (NIST). 
Authorized NARA personnel access electronic records via workstations 
and laptops located in attended offices or through NARA's secure 
remote-access capabilities.
    During normal hours of operation, we maintain paper records in 
areas accessible only by authorized NARA personnel. After business 
hours, buildings have security guards and secured doors, and electronic 
surveillance equipment monitors all entrances.

RECORDS ACCESS PROCEDURES:
    People who wish to access their records should submit a request in 
writing to the NARA Privacy Act Officer at the address listed in 
Appendix B.

CONTESTING RECORDS PROCEDURES:
    NARA's rules for contesting the contents of a person's records and 
appealing initial determinations are in 36 CFR part 1202.

NOTIFICATION PROCEDURES:
    People inquiring about their records should notify the NARA Privacy 
Act Officer at the address listed in Appendix B.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Last republished as a full notice on January 28, 2022 (87 FR 4661).

Bradford P. Wilson,

Archivist of the United States.

[FR Doc. 2026-20428 Filed 10-5-26; 8:45 am]
BILLING CODE 7515-01-P


</pre><script data-cfasync="false" src="/cdn-cgi/scripts/5c5dd728/cloudflare-static/email-decode.min.js"></script></body>
</html>