Notice2026-19773
Privacy Act of 1974; System of Records
Primary source
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Published
September 28, 2026
Issuing agencies
Defense Department
Abstract
In accordance with the Privacy Act of 1974, the DoD is establishing a new system of records titled, Abuse Incident Reporting System, DPR 49. This system of records is being established to facilitate the uniform identification, monitoring, and tracking of the entire life cycle of cases of child abuse/neglect and domestic abuse across the Department. Records maintained within the system will also support the analysis of the scope of actions taken for each reported incident of child abuse/neglect and domestic abuse, types of abuse, and information about victims and alleged abusers to identify emerging trends and develop changes in policy to address child abuse/neglect and domestic abuse.
Full Text
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<title>Federal Register, Volume 91 Issue 186 (Monday, September 28, 2026)</title>
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[Federal Register Volume 91, Number 186 (Monday, September 28, 2026)]
[Notices]
[Pages 61219-61222]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-19773]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2026-OS-2113]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, Department of Defense
(DoD).
ACTION: Notice of a new system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, the DoD is
establishing a new system of records titled, Abuse Incident Reporting
System, DPR 49. This system of records is being established to
facilitate the uniform identification, monitoring, and tracking of the
entire life cycle of cases of child abuse/neglect and domestic abuse
across the Department. Records maintained within the system will also
support the analysis of the scope of actions taken for each reported
incident of child abuse/neglect and domestic abuse, types of abuse, and
information about victims and alleged abusers to identify emerging
trends and develop changes in policy to address child abuse/neglect and
domestic abuse.
DATES: This system of records is effective upon publication; however,
comments on the Routine Uses will be accepted on or before October 28,
2026. The Routine Uses will become effective on the 31st day following
publication in the Federal Register, unless comments have been received
from interested members of the public that require modification and
republication of the notice.
ADDRESSES: You may submit comments, identified by docket number and
title, by either of the following methods:
* Federal Rulemaking Portal: <a href="https://www.regulations.gov">https://www.regulations.gov</a>. Follow
the instructions for submitting comments.
* Mail: Department of Defense, Office of the Director of
Administration and Management, Oversight and Compliance Directorate,
Regulatory Division, 4800 Mark Center Drive, Attn: Mailbox 24, Suite
05F16, Alexandria, VA 22350-1700.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the internet
at <a href="https://www.regulations.gov">https://www.regulations.gov</a> as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Jessica Levin, Privacy and Civil
Liberties Officer, Office of the Secretary of Defense for Personnel and
Readiness, 703-697-2121, 4000 Defense Pentagon, Washington, DC 20301,
email: <a href="/cdn-cgi/l/email-protection#f8978b9cd6889d968c999f9796d6978d8b9cd588d58ad6959a80d6978d8b9c888ad5888a918e999b81d599969cd59e979199d5888a979f8a9995b895999194d6959194">osd.pentagon.ousd-p-r.mbx.ousdpr-privacy-and-foia-program@mail.mil</a>.
SUPPLEMENTARY INFORMATION:
I. Background
The Family Advocacy Program (FAP) is the Department's program
designated to address child abuse and neglect, domestic abuse and
problematic sexual behavior in children and youth. FAP directly
provides or coordinates a range of services for individuals and
families to prevent and respond to child abuse and neglect and domestic
abuse. FAP's top priority is safety for individuals and families in the
military community who may be at risk for, or are experiencing, abuse.
This system of records covers records on incidences of child abuse/
neglect and domestic abuse. Records maintained within the system will
be used to facilitate uniform identification, monitoring, and tracking
cases of child abuse/neglect and domestic abuse, including provision of
services to victims and any investigations and actions taken against
subjects. Records will also be used to support the analysis and
enhancement of response and prevention efforts across the Department.
DoD SORNs are published in the Federal Register and are available
from the address in FOR FURTHER INFORMATION CONTACT or at the Oversight
and Compliance Directorate, Privacy and Civil Liberties Division
website at https://doc.defense.gov/
[[Page 61220]]
DIRECTORATES/Privacy-and-Civil-Liberties-Directorate/Privacy/SORNs/.
II. Privacy Act
Under the Privacy Act, a ``system of records'' is a group of
records under the control of an agency from which information is
retrieved by the name of an individual or by some identifying number,
symbol, or other identifying particular assigned to the individual. In
the Privacy Act, an individual is defined as a U.S. citizen or lawful
permanent resident.
In accordance with 5 U.S.C. 552a(r) and Office of Management and
Budget (OMB) Circular No. A-108, DoD has provided a report of this
system of records to the OMB and to Congress.
Dated: September 24, 2026.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
Abuse Incident Reporting System, DPR 49.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Department of Defense (Department or DoD), located at 1000 Defense
Pentagon, Washington, DC 20301-1000, and other Department
installations, offices, or mission locations. Information may also be
stored within a government-certified cloud, implemented and overseen by
the Department's Chief Information Officer (CIO), 6000 Defense
Pentagon, Washington, DC 20301-6000.
SYSTEM MANAGER(S):
Office of the Under Secretary of Defense for Personnel and
Readiness (USD/P&R), Deputy Assistant Secretary of Defense (DASD) for
Military Community and Family Policy (MC&FP), 4800 Mark Center Drive,
Suite 06G18, Alexandria, VA 22350-2300, email: <a href="/cdn-cgi/l/email-protection#7d120e1953101e501c1118055312080e19500d500f53101f0553101e1c193d101c141153101411"><span class="__cf_email__" data-cfemail="f09f8394de9d93dd919c9588de9f858394dd80dd82de9d9288de9d939194b09d91999cde9d999c">[email protected]</span></a>.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 136, Under Secretary of Defense for Personnel and
Readiness; 10 U.S.C. 1562, Database on Domestic Violence Incidents; DoD
Instruction (DoDI) 1030.02, Victim and Witness Assistance; DoDI
6400.01, Family Advocacy Program; DoDI 6400.06, DoD Coordinated
Community Response to Domestic Abuse Involving DoD Military and Certain
Affiliated Personnel; DoD Manual (DoDM) 6400.01 V2, Family Advocacy
Program (FAP): Child Abuse and Domestic Abuse Incident Reporting
System.
PURPOSE(S) OF THE SYSTEM:
A. To facilitate uniform identification, monitoring, and tracking
cases of child abuse/neglect and domestic abuse, including provision of
services to victims and case disposition.
B. To analyze the scope of abuse/neglect, types of abuse/neglect,
and information about victims and alleged abusers to identify emerging
trends and develop changes in policy to address child abuse/neglect and
domestic abuse.
C. To support the management of prevention and response programs to
manage and reduce the incidence of abuse/neglect throughout the
military communities, including determination of budgetary
requirements.
D. To facilitate reports to Congress on reports of child abuse/
neglect and domestic abuse involving members of the Armed Forces and
other military affiliated individuals.
E. To facilitate collaboration and coordination among law
enforcement, legal counsel, community resources, civilian authorities,
child protection agencies, unit commanders, and preventive services.
F. Records may also be used as a management tool for statistical
analysis, tracking, reporting, evaluating program effectiveness,
conducting research and surveys, and case and business management. De-
identified data may also be used to respond to mandated reporting
requirements.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Eligible military members and their dependents, National Guard and
Reserve members who are victims of domestic abuse when performing in
active service in accordance with Sections 101(d)(3) and 101(d)(5) of
Title 10, U.S.C., intimate partners of military members, children of
intimate partners, and other DoD affiliated personnel.
CATEGORIES OF RECORDS IN THE SYSTEM:
A. Personal information to include name, DoD ID number, FAP case
number, date of birth, affiliation (Service member, DoD employee,
civilian, or foreign national), personal/work phone, email, and
address, military status (active or guard/reserve), military service,
grade/rank, sex, ethnicity, race, and age at time of incident.
B. Alleged subject information may also include relationship to
victim, prior reports of child abuse/neglect or domestic abuse,
disposition type (charges preferred to court-martial, charges brought
to non-judicial punishment/article 15, administrative separation,
adverse administrative action, referred for counseling/treatment),
disposition date, resources provided (e.g., behavioral health,
chaplain/spiritual care, etc.), results of non-judicial punishment and
administrative separations, and description of other administrative
actions (counseling, admonishment, or reprimand).
C. Other incident information collected to support case and
business management to include date of incident, fatality occurrence,
reporting service and installation, safety/danger assessment dates and
scores, abuse maltreatment type (physical, neglect, emotional, or
sexual, incident description, and reporting command information (name,
rank, position, email, and phone number).
D. Law enforcement information to include investigative case
number, incident location (e.g., on or off installation), investigating
organization (Military Criminal Investigative Organizations,
installation law enforcement, civilian law enforcement), alcohol and
weapons involvement, and military or civilian protective order
issuance.
E. Legal information to include legal office assigned, legal
consultant information (name, rank, and position), date of legal
consultation, offenses under review, charges preferred/referred to
court-martial, article 32 hearing details, result of court martial or
separation in lieu of trial, characterization of service, and
conviction and sentencing status.
F. Child protective services (CPS) information to include case
number, date of report, location (county/state), worker name, and
disposition.
RECORD SOURCE CATEGORIES:
Records and information stored in this system of records are
obtained from the individual, educational institutions, medical
institutions, police and investigating officers, state and local
government agencies, witnesses, and records and reports prepared on
behalf of the Department by boards, committees, panels, auditors, etc.
Information may also derive from interviews, personal history
statements, and observations of behavior by professional persons (i.e.,
social workers, physicians, including psychiatrists and pediatricians,
psychologists, nurses, and lawyers).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as
[[Page 61221]]
amended, all or a portion of the records or information contained
herein may specifically be disclosed outside the DoD as a Routine Use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
A. To contractors, grantees, experts, consultants, students, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the Federal government when
necessary to accomplish an agency function related to this system of
records.
B. To the appropriate Federal, State, local, territorial, tribal,
foreign, or international law enforcement authority or other
appropriate entity where a record, either alone or in conjunction with
other information, indicates a violation or potential violation of law,
whether criminal, civil, or regulatory in nature.
C. To any component of the Department of Justice for the purpose of
representing the DoD, or its components, officers, employees, or
members in pending or potential litigation to which the record is
relevant and necessary.
D. In an appropriate proceeding before a court, grand jury, or
administrative or adjudicative body or official, when the DoD or other
Agency representing the DoD determines that the records are relevant
and necessary to the proceeding; or in an appropriate proceeding before
an administrative or adjudicative body when the adjudicator determines
the records to be relevant to the proceeding.
E. To the National Archives and Records Administration for the
purpose of records management inspections conducted under the authority
of 44 U.S.C. 2904 and 2906.
F. To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of, and at
the request of, the individual who is the subject of the record.
G. To appropriate agencies, entities, and persons when (1) the DoD
suspects or confirms a breach of the system of records; (2) the DoD
determines as a result of the suspected or confirmed breach there is a
risk of harm to individuals, the DoD (including its information
systems, programs, and operations), the Federal Government, or national
security; and (3) the disclosure made to such agencies, entities, and
persons is reasonably necessary to assist in connection with the DoD's
efforts to respond to the suspected or confirmed breach or to prevent,
minimize, or remedy such harm.
H. To another Federal agency or Federal entity, when the DoD
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
I. To another Federal, State or local agency, in coordination with
an Office of Inspector General, for the purpose of conducting an audit,
investigation, inspection, evaluation, or other review as authorized by
the Inspector General Act of 1978, as amended.
J. To such recipients and under such circumstances and procedures
as are mandated by Federal statute or treaty.
K. To departments and agencies of the Executive Branch of
government in performance of their official duties relating to
coordination of family advocacy programs, medical care, and research
concerning child abuse and neglect, and spouse/intimate partner abuse.
L. To Federal, State, or local governmental agencies when it is
deemed appropriate to use civilian resources in counseling and treating
individuals or families involved in child abuse/neglect or domestic
abuse; or when appropriate or necessary to refer a case to civilian
authorities for civil or criminal law enforcement; or when a state,
county, or municipal child protective service agency inquirers about a
prior record of substantiated abuse for the purpose of investigating a
suspected case of abuse.
M. To victims and witnesses of a crime for purposes of providing
information consistent with the requirements of the Victim and Witness
Assistance Program, regarding the investigation and disposition of an
offense.
N. To permit the disclosure of records of closed cases of
Unrestricted Reports to the Department of Veterans Affairs (DVA) for
the purpose of providing mental health and medical care to former
Service members and retirees, to determine eligibility for or
entitlement to benefits, and to facilitate collaborative research
activities between the DoD and DVA.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records may be stored electronically or on paper in secure
facilities in a locked drawer behind a locked door. Electronic records
may be stored locally on digital media; in agency-owned cloud
environments; or in vendor Cloud Service Offerings certified under the
Federal Risk and Authorization Management Program (FedRAMP).
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records may be retrieved by name and DoD ID number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Temporary. Cut off after the end of the calendar year in which the
case disposition and review is complete. Destroy 25 years after cutoff.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
DoD safeguards records in this system of records according to
applicable rules, policies, and procedures, including all applicable
DoD automated systems security and access policies. DoD administrative
safeguards include policies requiring the use of controls to minimize
the risk of compromise of personally identifiable information (PII) in
paper and electronic form and restrict access to those individuals who
have a need-to-know and appropriate clearances. Additionally, DoD has
established security audit and accountability policies and procedures
which support the safeguarding of PII and detection of incidents
involving PII (breaches). DoD also employs administrative controls
including mandatory cyber assurance and privacy training for
individuals who will have access; identification, marking, and
safeguarding of PII. Personnel, including contractors, must pass a
background investigation and receive a security clearance, when
necessary. Personnel must also sign nondisclosure documents. DoD
routinely employs technical safeguards such as the following:
multifactor authentication including presentation of a Common Access
Card (CAC) and password; and use of a physical token. Other
technological controls are employed such as network encryption to
protect data transmitted over the network; disk encryption securing
disks storing data; key management services to safeguard encryption
keys; masking of sensitive data as practicable; detection and
electronic alert systems for access to servers and other network
infrastructure; and electronic intrusion detection systems in DoD
facilities. Computerized records in a controlled area accessible only
to authorized personnel. Records are maintained in a controlled
facility and physical entry is restricted by the use of locks, guards,
and is accessible only to authorized personnel. Physical and electronic
[[Page 61222]]
access is restricted to designated individuals having a need for access
in the performance of official duties and who are properly screened and
cleared for need-to-know.
RECORD ACCESS PROCEDURES:
Individuals seeking access to their records should follow the
procedures in 32 CFR part 310. Individuals should address written
inquiries to the DoD component with oversight of the records, as the
component has Privacy Act responsibilities concerning access,
amendment, and disclosure of the records within this system of records.
The public may identify the contact information for the appropriate DoD
office through the following website: <a href="http://www.FOIA.gov">www.FOIA.gov</a>. Signed written
requests should contain the name and number of this system of records
notice along with the full name, current address, and email address of
the individual. In addition, the requester must provide either a
notarized statement or an unsworn declaration made in accordance with
28 U.S.C. 1746, in the appropriate format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
CONTESTING RECORD PROCEDURES:
Individuals seeking to amend or correct the content of records
about them should follow the procedures in 32 CFR part 310.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether information about
themselves is contained in this system of records should follow the
instructions for Record Access Procedures above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
[FR Doc. 2026-19773 Filed 9-25-26; 8:45 am]
BILLING CODE 6001-FR-P
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This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.