Privacy Act of 1974; System of Records

Issuing agencies

Abstract

In accordance with the requirements of the Privacy Act of 1974, as amended, (Privacy Act), the Federal Housing Finance Agency (FHFA or Agency) is proposing to modify an existing system of records titled, "Financial Management System, FHFA-2." This system of records contains documentation pertaining to prospective, present, and former FHFA employees, contractors, and vendors relating to government travel, vendor accounts, employee reimbursements, interagency transactions, aggregated employee pay records, vendor registration data, purchase- card accounts and transactions, and program payment agreements. The purpose of the system is to support the management and administration of FHFA's accounting and financial operations, travel and purchase-card programs, and acquisition and contract management services. FHFA collects and maintains these records to ensure the orderly processing of the Agency's financial transactions and payments, including travel arrangements, reimbursements, employee payroll, and purchase-card payments. The system organizes and enables the retrieval of these records, which ensures that all financial transactions and payments are processed timely, consistently and in compliance with federal requirements. The proposed modifications include: revising the system security classification, system location, system manager, and legal authorities for maintenance of the system; clarifying the purpose of the system, categories of individuals covered by the system, and categories of records maintained in the system; the revision, removal, and addition of routine uses; removal of the Disclosure to Consumer Reporting Agencies section; updating the policies and practices for storage of records, the policies and practices for retention and disposal of records, and the administrative, technical, and physical safeguards; and minor updates for clarity and consistency.

Full Text

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<title>Federal Register, Volume 91 Issue 166 (Friday, August 28, 2026)</title>
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[Federal Register Volume 91, Number 166 (Friday, August 28, 2026)]
[Notices]
[Pages 55588-55593]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-17586]


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FEDERAL HOUSING FINANCE AGENCY

[No. 2026-N-8]


Privacy Act of 1974; System of Records

AGENCY: Federal Housing Finance Agency.

ACTION: Notice of a modified system of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, (Privacy Act), the Federal Housing Finance Agency 
(FHFA or Agency) is proposing to modify an existing system of records 
titled, ``Financial Management System, FHFA-2.'' This system of records 
contains documentation pertaining to prospective, present, and former 
FHFA employees, contractors, and vendors relating to government travel, 
vendor accounts, employee reimbursements, interagency transactions, 
aggregated employee pay records, vendor registration data, purchase-
card accounts and transactions, and program payment agreements. The 
purpose of the system is to support the management and administration 
of FHFA's accounting and financial operations, travel and purchase-card 
programs, and acquisition and contract management services. FHFA 
collects and maintains these records to ensure the orderly processing 
of the Agency's financial transactions and payments, including travel 
arrangements, reimbursements, employee payroll, and purchase-card 
payments. The system organizes and

[[Page 55589]]

enables the retrieval of these records, which ensures that all 
financial transactions and payments are processed timely, consistently 
and in compliance with federal requirements. The proposed modifications 
include: revising the system security classification, system location, 
system manager, and legal authorities for maintenance of the system; 
clarifying the purpose of the system, categories of individuals covered 
by the system, and categories of records maintained in the system; the 
revision, removal, and addition of routine uses; removal of the 
Disclosure to Consumer Reporting Agencies section; updating the 
policies and practices for storage of records, the policies and 
practices for retention and disposal of records, and the 
administrative, technical, and physical safeguards; and minor updates 
for clarity and consistency.

DATES: In accordance with 5 U.S.C. 552a(e)(4) and (11), this modified 
system of records will go into effect without further notice on August 
28, 2026, unless otherwise revised pursuant to comments received. New 
routine uses will go into effect on September 28, 2026. Comments must 
be received on or before September 28, 2026. FHFA will publish a new 
notice if the effective date is delayed for the Agency to review the 
comments or if changes are made based on comments received.

ADDRESSES: Submit comments to FHFA, identified by ``No. 2026-N-8,'' 
using any one of the following methods:
    <bullet> Agency Website: <a href="https://www.fhfa.gov/regulation/federal-register?comments=open">https://www.fhfa.gov/regulation/federal-register?comments=open</a>.
    <bullet> Federal eRulemaking Portal: <a href="https://www.regulations.gov">https://www.regulations.gov</a>. 
Follow the instructions for submitting comments. If you submit your 
comments to the Federal eRulemaking Portal, please also send it by 
email to FHFA at <a href="/cdn-cgi/l/email-protection#9bc9fefcd8f4f6f6fef5efe8dbfdf3fdfab5fcf4ed"><span class="__cf_email__" data-cfemail="4715222004282a2a2229333407212f212669202831">[email&#160;protected]</span></a> to ensure timely receipt by FHFA. 
Please include ``Comments/No. 2026-N-8'' in the subject line of the 
message.
    <bullet> Hand Delivered/Courier: The hand delivery address is: 
Clinton Jones, General Counsel, Attention: Comments/No. 2026-N-8, 
Federal Housing Finance Agency, 400 Seventh Street SW, Washington, DC 
20219. The package should be delivered to the Seventh Street entrance 
Guard Desk, First Floor, on business days between 9 a.m. and 5 p.m., 
EST.
    <bullet> U.S. Mail, United Parcel Service, Federal Express, or 
Other Mail Service: The mailing address for comments is: Clinton Jones, 
General Counsel, Attention: Comments/No. 2026-N-8, Federal Housing 
Finance Agency, 400 Seventh Street SW, Washington, DC 20219. Please 
note that all mail sent to FHFA via the U.S. Postal Service is routed 
through a national irradiation facility, a process that may delay 
delivery by approximately two weeks. For any time-sensitive 
correspondence, please plan accordingly.
    See SUPPLEMENTARY INFORMATION for additional information on 
submission and posting of comments.

FOR FURTHER INFORMATION CONTACT: Senior Agency Official for Privacy, 
<a href="/cdn-cgi/l/email-protection#c6b6b4afb0a7a5bf86a0aea0a7e8a1a9b0"><span class="__cf_email__" data-cfemail="b9c9cbd0cfd8dac0f9dfd1dfd897ded6cf">[email&#160;protected]</span></a> or (202) 649-3803 (not a toll-free number), Federal 
Housing Finance Agency, 400 Seventh Street SW, Washington, DC 20219. 
For TTY/TRS users with hearing and speech disabilities, dial 711 and 
ask to be connected to the contact number above.

SUPPLEMENTARY INFORMATION:

I. Comments

    FHFA seeks public comments on the revisions to the SORN identified 
in this notice and will take all comments into consideration. The 
Agency will post all public comments, including any personally 
identifiable information such as name and contact information, on the 
FHFA public website at <a href="https://www.fhfa.gov">https://www.fhfa.gov</a>, except as described below. 
Commenters should submit only information that the commenter wishes to 
make available publicly. FHFA will not redact personally identifiable 
information once it is submitted. Commenters who do not wish to be 
identified by their comments may submit their comments anonymously. 
FHFA may post only a single representative example of identical or 
substantially identical comments, and in such cases will generally 
identify the number of identical or substantially identical comments 
represented by the posted example. FHFA may, in its discretion, redact 
or refrain from posting all or any portion of any comment that contains 
content that is obscene, vulgar, profane, or threatens harm. All 
comments, including those that are redacted or not posted, will be 
retained in their original form in FHFA's internal file and considered 
as required by all applicable laws. Commenters who would like FHFA to 
consider any portion of their comment exempt from disclosure on the 
basis that it contains trade secrets, or financial, confidential or 
proprietary data or information, should follow the procedures in 
section IV.D. of FHFA's Policy on Communications with Outside Parties 
in Connection with FHFA Rulemakings, see <a href="https://www.fhfa.gov/sites/default/files/documents/Ex-Parte-Communications-Public-Policy_3-5-19.pdf">https://www.fhfa.gov/sites/default/files/documents/Ex-Parte-Communications-Public-Policy_3-5-19.pdf</a>. FHFA cannot guarantee that such data or information will remain 
confidential if disclosure is sought pursuant to an applicable statute 
or regulation. See 12 CFR 1202.8, 12 CFR 1214.2, and FHFA's FOIA 
Reference Guide at <a href="https://www.fhfa.gov/about/foia-reference-guide">https://www.fhfa.gov/about/foia-reference-guide</a> for 
additional information.

II. Introduction

    This notice informs the public of FHFA's proposed revisions to an 
existing system of records. This notice satisfies the Privacy Act 
requirement that an agency publish a system of records notice in the 
Federal Register when there is an addition or change to an agency's 
system of records. As required by the Privacy Act, 5 U.S.C. 552a(r), 
and pursuant to section 7 of Office of Management and Budget (OMB) 
Circular No. A-108, Federal Agency Responsibilities for Review, 
Reporting, and Publication under the Privacy Act, prior to publication 
of this notice, FHFA submitted a report describing the system of 
records covered by this notice to the OMB, the Committee on Oversight 
and Government Reform of the House of Representatives, and the 
Committee on Homeland Security and Governmental Affairs of the Senate.

III. Revised System of Records

    The revised system of records notice is set out in its entirety and 
described in detail below. The proposed modification to the ``Financial 
Management System, FHFA-2'' makes the following substantive and non-
substantive changes:
    (1) Modifies the system's security classification consistent with 
OMB guidance;
    (2) Revises the Agency's official address and adds references to 
FHFA-authorized service providers and contractor networks in the system 
location;
    (3) Updates the contact information for the designated system 
manager;
    (4) Revises the legal authorities for maintaining the system;
    (5) Clarifies that the purpose of the system is to process the 
Agency's financial transactions and payments, and identifies the 
specific categories of transactions and payments maintained in the 
system;
    (6) Clarifies that the categories of individuals covered by the 
system include individuals who may receive payments or reimbursements 
from FHFA;
    (7) Updates the categories of records maintained in the system and 
adds data elements;

[[Page 55590]]

    (8) Removes existing routine use (11), which provides for 
disclosure to ``[t]he DOJ to determine whether disclosure is required 
by the Freedom of Information Act (5 U.S.C. 552) (FOIA)'';
    (9) Removes existing routine use (12), which provides for 
disclosure to ``[a]n individual or entity submitting a FOIA request if 
the information is subject to a FOIA exemption but the FHFA determines 
not to assert the exemption'';
    (10) Removes existing routine use (16), which provides for 
disclosure to ``FHFA personnel having a need for access to the records 
to perform their official functions,'' because such disclosures are 
already covered by 5 U.S.C. 552a(b)(1);
    (11) Removes existing routine use (19), which provides for 
disclosure to ``[t]he U.S. Department of the Treasury to effect 
issuance of wage payments through electronic funds transfer'';
    (12) Removes existing routine use (21), which provides for 
disclosure to ``Federal, State and local agencies to assist in 
processing unemployment claims and enforcing child and spousal support 
obligations'';
    (13) Revises existing routine use (1), which provides for 
disclosure to ``[t]he Administrative Resource Center, Bureau of the 
Public Debt to complete administrative processing,'' into new routine 
use (13), which provides for disclosure ``[t]o the U.S. Department of 
the Treasury, Bureau of the Fiscal Service to provide financial 
management services and systems, including local and temporary duty 
travel'';
    (14) Revises existing routine use (2), which provides for 
disclosure ``[t]o the United States Department of Justice (DOJ) or 
another Federal agency conducting litigation, or any court or 
adjudicative or administrative body, if: a. FHFA, any employee of FHFA 
in his/her official capacity or in his/her individual capacity if DOJ 
has agreed to represent the employee, or the United States or any 
agency thereof, is a party to or has a significant interest in the 
litigation or proceeding; and b. FHFA determines that use of the 
records is relevant and necessary to the litigation or proceeding,'' by 
dividing that routine use into new routine use (7), which provides for 
disclosure ``[t]o a court, magistrate, or administrative tribunal, 
including disclosures to opposing counsel or witnesses, shared in the 
course of discovery, litigation, or settlement negotiations or in 
connection with criminal law proceedings or in response to a subpoena 
from a court of competent jurisdiction if the requested information is 
relevant and necessary to the pending judicial or administrative 
proceeding'' and new routine use (10), which provides for disclosure 
``[t]o outside counsel contracted by FHFA, DOJ (including United States 
Attorney Offices), or other Federal agencies conducting litigation or 
in proceedings before any court, or adjudicative or administrative 
body, when it is relevant and necessary to the litigation and one of 
the following is a party to the litigation or has an interest in such 
litigation or proceeding: (a) FHFA; (b) Any employee of FHFA in his/her 
official capacity; (c) Any employee of FHFA in his/her individual 
capacity where DOJ or FHFA has agreed to represent the employee; or (d) 
The United States or any agency thereof that is a party to the 
litigation or has an interest in such litigation, and FHFA determines 
that the records are both relevant and necessary to the litigation'';
    (15) Revises existing routine use (3), which provides for 
disclosure to ``[t]he appropriate Federal, State, local or foreign 
agency or authority responsible for auditing, investigating, or 
prosecuting a violation or potential violation of a criminal or civil 
law, rule, or regulation or for enforcing or implementing a statute, 
rule, regulation, or order, if information in the system indicates such 
a violation,'' by removing the reference to ``auditing'' and 
restructuring the sentence for clarity;
    (16) Revises existing routine use (9), which provides for 
disclosure to ``[a]uthorized employees of a Federal agency for purposes 
of an audit,'' into new routine use (12), which provides for disclosure 
``[t]o an agency, organization, or individual for the purpose of 
performing audit or oversight operations as authorized by law, but only 
such information as is relevant and necessary to such audit or 
oversight functions'';
    (17) Revises and consolidates existing routine use (13), which 
provides for disclosure to ``State and local taxing authorities if the 
Secretary of the Treasury has entered into an agreement, and the 
employee is subject to tax by that authority, whether or not tax is 
withheld,'' and existing routine use (20), which provides for 
disclosure to ``[t]he Internal Revenue Service and Social Security 
Administration,'' into new routine use (19), which provides for 
disclosure ``[t]o the Internal Revenue Service and appropriate state 
and local taxing authorities if the employee is subject to tax by that 
authority and to the extent necessary for that entity to carry out its 
legally authorized functions, whether or not tax is withheld'';
    (18) Revises existing routine use (14), which provides for 
disclosure to ``[a]ppropriate persons, consultants, contractors, 
entities or others when: a. FHFA suspects or confirms that the security 
or confidentiality of information in a system of records has been 
compromised; b. FHFA determines that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of systems or programs (whether maintained by FHFA or another 
agency or entity) that rely upon the compromised information; and c. 
The disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with FHFA's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize 
or remedy such harm,'' by dividing that routine use into new routine 
use (1), which provides for disclosure ``[t]o appropriate agencies, 
entities, and persons when--(a) FHFA suspects or has confirmed that 
there has been a breach of the system of records; (b) FHFA has 
determined that as a result of a suspected or confirmed breach there is 
a risk of harm to individuals, FHFA (including its information systems, 
programs, and operations), the Federal Government, or national 
security; and (c) the disclosure is made to agencies, entities, and 
persons as reasonably necessary to assist with FHFA's efforts to: (i) 
Respond to a suspected or confirmed breach; or (ii) Prevent, minimize, 
or remedy harm caused by such breach,'' and new routine use (2), which 
provides for disclosure ``[t]o a Federal agency or federal entity, when 
FHFA determines information from the system of records is reasonably 
necessary to assist the recipient agency or entity in: (a) Responding 
to a suspected or confirmed breach; or (b) Preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or to national security, resulting from a 
suspected or confirmed breach'';
    (19) Revises existing routine use (15), which provides for 
disclosures to ``[t]he National Archives and Records Administration and 
the General Services Administration for records management inspections, 
surveys, and studies and to determine whether the records have 
sufficient historical or other value to warrant accessioning into the 
National Archives of the United States,'' as new routine use (11), 
which provides for disclosure ``[t]o the National Archives and Records 
Administration or other Federal agencies pursuant to records

[[Page 55591]]

management inspections being conducted under the authority of 44 U.S.C. 
2904 and 2906'';
    (20) Revises existing routine use (17), which provides for 
disclosure to ``[a] consultant, person, or entity that contracts or 
subcontracts with FHFA, to the extent necessary for the performance of 
the contract or subcontract and consistent with the purpose of the 
system, provided that the person or entity acknowledges in writing that 
it is required to maintain Privacy Act safeguards for the 
information,'' into new routine use (5), which provides for disclosure 
``[t]o any contractor, agent, or other authorized individual performing 
work on a contract, service, cooperative agreement, job, or other 
activity on behalf of FHFA who has a need to access the information in 
the performance of their official duties or activities'';
    (21) Adds a new routine use (4), which provides for disclosure 
``[t]o any individual during the course of any inquiry or investigation 
conducted by FHFA, or in connection with civil litigation, if FHFA has 
reason to believe the individual to whom the record is disclosed may 
have further information about the matters related thereto, and the 
record appears to be relevant and necessary at the time to the subject 
matter of the inquiry'';
    (22) Adds a new routine use (8), which provides for disclosure 
``[t]o OMB, the Department of Justice (DOJ), Department of Labor, 
Office of Personnel Management (OPM), the Equal Employment Opportunity 
Commission, U.S. Office of Special Counsel, Department of Homeland 
Security, or other Federal agencies, to obtain advice regarding 
statutory, regulatory, policy, and other requirements related to the 
purpose for which FHFA collected the records'';
    (23) Adds a new routine use (9), which provides for disclosure 
``[t]o appropriate third parties contracted by FHFA to facilitate 
mediation or other dispute resolution procedures or programs, where the 
record is relevant to the dispute and the dispute is related to the 
purpose for which the record was collected'';
    (24) Adds a new routine use (23), which provides for disclosure 
``[t]o the U.S. Department of the Treasury when disclosure of the 
information is relevant to review payment and award eligibility through 
the Do Not Pay Working System for the purposes of identifying, 
preventing, or recouping improper payments to an applicant for, or 
recipient of, Federal funds, including funds disbursed by a state 
(meaning a state of the United States, the District of Columbia, a 
territory or possession of the United States, or a federally recognized 
Indian tribe) in a state-administered, federally funded program in 
accordance with Executive Order 14249'';
    (25) Adds a new routine use (24), which provides for disclosure 
``[t]o officials of a labor organization when relevant and necessary to 
their duties of exclusive representation concerning personnel policies, 
practices, and matters affecting working conditions.''
    (26) Removes the ``Disclosure to Consumer Reporting Agencies'' 
category to ensure alignment with OMB guidance;
    (27) Updates the policies and practices for storage of records with 
FHFA's modernized practices, including use of Federal Records Centers;
    (28) Revises the policies and practices for the retention and 
disposal of records to add FHFA's Comprehensive Records Schedule and 
retention practices related to business uses and legal holds;
    (29) Revises the ``Administrative, Technical, and Physical 
Safeguards'' category to replace ``access codes'' with ``role-based 
access controls'' to reflect current practices; and
    (30) Makes minor corrections and other administrative updates to 
the remaining sections of the notice in accordance with OMB Circular A-
108 and related OMB guidance.
SYSTEM NAME AND NUMBER:
    Financial Management System, FHFA-2.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Federal Housing Finance Agency, 400 Seventh Street SW, Washington, 
DC 20219, and any alternate work site used by employees of FHFA, 
including contractors assisting agency employees, FHFA-authorized 
service providers, and FHFA-authorized contractor networks located 
within the Continental United States; Administrative Resource Center, 
Bureau of Fiscal Service, 200 Third Street, Avery A3-G, Parkersburg, WV 
26106.

SYSTEM MANAGER(S):
    Assistant Director, Planning, Budget, and Risk Branch, Office of 
the Chief Financial Officer, Federal Housing Finance Agency, 
<a href="/cdn-cgi/l/email-protection#206f63666f62554447455460464846410e474f56"><span class="__cf_email__" data-cfemail="377874717875425350524377515f515619505841">[email&#160;protected]</span></a>, 400 Seventh Street SW, Washington, DC 20219.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    12 U.S.C. 4513(a)(2)(B); 12 U.S.C. 4516; 5 U.S.C. 5701-5709; 31 
U.S.C. 3512.

PURPOSE(S) OF THE SYSTEM:
    The purpose of the system is to support the management and 
administration of FHFA's accounting and financial operations, travel 
and purchase-card programs, and acquisition and contract management 
services. FHFA collects and maintains these records to ensure the 
orderly processing of the Agency's financial transactions and payments, 
including travel arrangements, reimbursements, employee payroll, and 
purchase-card payments. The system organizes and enables the retrieval 
of these records, which ensures that all financial transactions and 
payments are processed timely, consistently and in compliance with 
federal requirements.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Records cover prospective, present, and former employees, 
contractors, and vendors of FHFA as well as other individuals who may 
receive payments or reimbursements from FHFA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records relate to government travel, vendor accounts and payments, 
other employee reimbursements, interagency transactions, aggregated 
employee pay records, vendor registration data, purchase card accounts 
and transactions, and program payment agreements. Records may include, 
but are not limited to, name, Social Security number, taxpayer 
identification number, employee identification number, bank account 
information, address (work and personal), email (work and personal), 
and phone number (work and personal).

RECORD SOURCE CATEGORIES:
    Information is provided by the subject of the record, authorized 
representatives, supervisors, employers, other employees, other 
Federal, State or local agencies, and commercial entities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records and information contained 
therein may specifically be disclosed outside of FHFA as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows, to the extent such 
disclosures are compatible with the purposes for which the information 
was collected:
    (1) To appropriate agencies, entities, and persons when--
    (a) FHFA suspects or has confirmed that there has been a breach of 
the system of records;

[[Page 55592]]

    (b) FHFA has determined that as a result of a suspected or 
confirmed breach there is a risk of harm to individuals, FHFA 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and
    (c) The disclosure is made to agencies, entities, and persons as 
reasonably necessary to assist with FHFA's efforts to:
    (i) Respond to a suspected or confirmed breach; or
    (ii) Prevent, minimize, or remedy harm caused by such breach.
    (2) To a Federal agency or federal entity, when FHFA determines 
information from the system of records is reasonably necessary to 
assist the recipient agency or entity in:
    (a) Responding to a suspected or confirmed breach; or
    (b) Preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or to 
national security, resulting from a suspected or confirmed breach.
    (3) When there is an indication of a violation or potential 
violation of law (whether civil, criminal, or regulatory in nature or 
whether arising by general statute or particular program statute or by 
regulation, rule, or order issued pursuant thereto), the relevant 
records in the system of records may be referred, as a routine use, to 
the appropriate agency (e.g., federal, state, local, tribal, foreign or 
a financial regulatory organization) charged with the responsibility of 
investigating or prosecuting such violation or charged with enforcing 
or implementing a statute, rule, regulation or order issued pursuant 
thereto.
    (4) To any individual during the course of any inquiry or 
investigation conducted by FHFA, or in connection with civil 
litigation, if FHFA has reason to believe the individual to whom the 
record is disclosed may have further information about the matters 
related thereto, and the record appears to be relevant and necessary at 
the time to the subject matter of the inquiry.
    (5) To any contractor, agent, or other authorized individual 
performing work on a contract, service, cooperative agreement, job, or 
other activity on behalf of FHFA who has a need to access the 
information in the performance of their official duties or activities.
    (6) To a Congressional office from the record of an individual in 
response to an inquiry from the Congressional office made at the 
request of that individual.
    (7) To a court, magistrate, or administrative tribunal, including 
disclosures to opposing counsel or witnesses, shared in the course of 
discovery, litigation, or settlement negotiations or in connection with 
criminal law proceedings or in response to a subpoena from a court of 
competent jurisdiction if the requested information is relevant and 
necessary to the pending judicial or administrative proceeding.
    (8) To OMB, the Department of Justice (DOJ), Department of Labor, 
Office of Personnel Management (OPM), the Equal Employment Opportunity 
Commission, U.S. Office of Special Counsel, Department of Homeland 
Security, or other Federal agencies, to obtain advice regarding 
statutory, regulatory, policy, and other requirements related to the 
purpose for which FHFA collected the records.
    (9) To appropriate third parties contracted by FHFA to facilitate 
mediation or other dispute resolution procedures or programs, where the 
record is relevant to the dispute and the dispute is related to the 
purpose for which the record was collected.
    (10) To outside counsel contracted by FHFA, DOJ (including United 
States Attorney Offices), or other Federal agencies conducting 
litigation or in proceedings before any court, or adjudicative or 
administrative body, when it is relevant and necessary to the 
litigation and one of the following is a party to the litigation or has 
an interest in such litigation or proceeding:
    (a) FHFA;
    (b) Any employee of FHFA in his/her official capacity;
    (c) Any employee of FHFA in his/her individual capacity where DOJ 
or FHFA has agreed to represent the employee; or
    (d) The United States or any agency thereof that is a party to the 
litigation or has an interest in such litigation, and FHFA determines 
that the records are both relevant and necessary to the litigation.
    (11) To the National Archives and Records Administration or other 
Federal agencies pursuant to records management inspections being 
conducted under the authority of 44 U.S.C. 2904 and 2906.
    (12) To an agency, organization, or individual for the purpose of 
performing audit or oversight operations as authorized by law, but only 
such information as is relevant and necessary to such audit or 
oversight functions.
    (13) To the U.S. Department of the Treasury, Bureau of the Fiscal 
Service to provide financial management services and systems, including 
local and temporary duty travel.
    (14) To any source, including a Federal, State, or local agency 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, such as current licenses, but only to 
the extent necessary for FHFA to obtain information relevant to a 
decision concerning the hiring or retention of an individual, the 
issuance of a security clearance, the letting of a contract, or the 
issuance of a license, grant, or other benefit.
    (15) To another Federal agency if the records are relevant and 
necessary to carry out that agency's authorized functions and to the 
decision on a matter, including, but not limited to the hiring or 
retention of an individual, the issuance of a security clearance, the 
reporting of an investigation of an individual, the letting of a 
contract, or issuance of a license, grant, or other benefit by the 
requesting agency.
    (16) To OMB in connection with the review of private relief 
legislation.
    (17) To an authorized appeal grievance examiner, a formal 
complaints examiner, an equal employment opportunity investigator, an 
arbitrator, or other duly authorized official engaged if the records 
are relevant and necessary to the investigation or settlement of a 
grievance, complaint, or appeal filed by an employee.
    (18) To OPM in connection with the evaluation and oversight of 
Federal personnel management concerning wages, benefits, retirement 
deductions, and other information necessary to carry out government-
wide personnel functions, and to other Federal agencies to facilitate 
employee transfers.
    (19) To the Internal Revenue Service and appropriate state and 
local taxing authorities if the employee is subject to tax by that 
authority and to the extent necessary for that entity to carry out its 
legally authorized functions, whether or not tax is withheld.
    (20) To the U.S. Department of the Treasury, Federal debt 
collection centers, other appropriate Federal agencies, and private 
collection contractors or other third parties authorized by law, for 
the purpose of collecting or assisting in the collection of delinquent 
debts owed to FHFA or the Federal government. Disclosure will be 
limited to the individual's name, Social Security number, and other 
information necessary to establish the identity of the individual, and 
the existence, validity, amount, status, and history of the debt.
    (21) To Federal, State and local government authorities, medical 
personnel, first responders and other emergency services personnel, and

[[Page 55593]]

contractors, agency employees or others as necessary for continuity of 
operations planning, testing and execution, to ensure personnel 
accountability, or to respond to medical or other emergency situations.
    (22) To Federal agencies as a data source for management 
information through the production of summary descriptive statistics 
and analytical studies in support of the functions for which the 
records are maintained or for related studies.
    (23) To the U.S. Department of the Treasury when disclosure of the 
information is relevant to review payment and award eligibility through 
the Do Not Pay Working System for the purposes of identifying, 
preventing, or recouping improper payments to an applicant for, or 
recipient of, Federal funds, including funds disbursed by a state 
(meaning a state of the United States, the District of Columbia, a 
territory or possession of the United States, or a federally recognized 
Indian tribe) in a state-administered, federally funded program in 
accordance with Executive Order 14249.
    (24) To officials of a labor organization when relevant and 
necessary to their duties of exclusive representation concerning 
personnel policies, practices, and matters affecting working 
conditions.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records at FHFA are maintained in electronic format. Electronic 
records are stored on FHFA's secured network, the networks of FHFA-
authorized cloud service providers, FHFA-authorized contractor 
networks, or the networks of other Federal agencies (or their 
authorized contractors) acting as shared service providers for FHFA. 
All networks are located within the Continental United States. All 
records for the system that were stored in paper format or on magnetic 
disk or tape at FHFA have been moved off-site to Federal Records 
Centers.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records in this system are retrieved by name, Social Security 
number or vendor supplier number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    FHFA records are retained and managed in accordance with FHFA's 
Comprehensive Records Schedule and the National Archives and Records 
Administration's General Records Schedule. Records are destroyed or 
deleted according to the retention schedule associated with the 
relevant records schedule, but longer retention is authorized for 
business use and any applicable legal holds. Paper and microform 
records ready for disposal are destroyed by shredding or maceration. 
Records in electronic media are electronically erased using accepted 
techniques.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    The electronic records are safeguarded in a secured environment and 
protected by controlled access procedures through the use of role-based 
access controls and other information technology security measures. 
FHFA buildings where records and computerized systems are stored have 
security cameras and 24-hour security guard service. Access to records 
is restricted to only FHFA employees, FHFA contractors, and the 
employees and contractors of FHFA's shared service providers who 
require access in the performance of official duties related to the 
purposes for which the system of records is maintained.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to and/or amendment of records about 
themselves contained in this system of records should follow the 
``Notification Procedures'' below.

CONTESTING RECORD PROCEDURES:
    Individuals seeking access to and/or amendment of records about 
themselves contained in this system of records should follow the 
``Notification Procedures'' below.

NOTIFICATION PROCEDURES:
    Individuals seeking notification of any records about themselves 
contained in this system of records should address their inquiry to the 
Privacy Act Officer via email to <a href="/cdn-cgi/l/email-protection#91e1e3f8e7f0f2e8d1f7f9f7f0bff6fee7"><span class="__cf_email__" data-cfemail="e393918a9582809aa3858b8582cd848c95">[email&#160;protected]</span></a>, by mail to the 
Federal Housing Finance Agency, 400 Seventh Street SW, Washington, DC 
20219, or in accordance with the procedures set forth in 12 CFR part 
1204. Please note that all mail sent to FHFA via the U.S. Postal 
Service is routed through a national irradiation facility, a process 
that may delay delivery by approximately two weeks. For any time-
sensitive correspondence, please plan accordingly.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    The system of records notice was previously published in the 
Federal Register at 74 FR 31949 on July 6, 2009, and revised at 80 FR 
60900 on October 8, 2015.

Clinton Jones,
General Counsel, Federal Housing Finance Agency.
[FR Doc. 2026-17586 Filed 8-27-26; 8:45 am]
BILLING CODE 8070-01-P


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