Notice2026-11611
Privacy Act of 1974; System of Records
Primary source
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Published
June 10, 2026
Issuing agencies
Housing and Urban Development Department
Abstract
Pursuant to the provisions of the Privacy Act of 1974, as amended, the Department of the Housing and Urban Development (HUD), the Office of Chief Financial Officer (OCFO) is modifying a system of records titled, "Line of Credit Controls System (LOCCS)." LOCCS is a disbursement and cash management system that services the funding needs of HUD's grant, loan, and subsidy clients. This system of records allows HUD to collect and maintain records on grantees. This system of records is being revised to make changes within: System Name and number, System Manager, Purposes of System, Categories of Records in the System, Record Source Categories, Routine Uses of Records Maintained in the System, Policies and Practices for Storage of Records, Policies and Practices for Retrieval of Records, Administrative, Physical, and Technical Safeguards, Record Access Procedures, Contesting Record Procedures, and Notification Procedures. All modifications are outlined in the SUPPLEMENTARY INFORMATION section below.
Full Text
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<title>Federal Register, Volume 91 Issue 111 (Wednesday, June 10, 2026)</title>
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[Federal Register Volume 91, Number 111 (Wednesday, June 10, 2026)]
[Notices]
[Pages 35246-35248]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-11611]
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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-7106-N-25]
Privacy Act of 1974; System of Records
AGENCY: Office of the Chief Financial Officer, HUD.
ACTION: Notice of a modified system of records.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as
amended, the Department of the Housing and Urban Development (HUD), the
Office of Chief Financial Officer (OCFO) is modifying a system of
records titled, ``Line of Credit Controls System (LOCCS).'' LOCCS is a
disbursement and cash management system that services the funding needs
of HUD's grant, loan, and subsidy clients. This system of records
allows HUD to collect and maintain records on grantees. This system of
records is being revised to make changes within: System Name and
number, System Manager, Purposes of System, Categories of Records in
the System, Record Source Categories, Routine Uses of Records
Maintained in the System, Policies and Practices for Storage of
Records, Policies and Practices for Retrieval of Records,
Administrative, Physical, and Technical Safeguards, Record Access
Procedures, Contesting Record Procedures, and Notification Procedures.
All modifications are outlined in the SUPPLEMENTARY INFORMATION section
below.
DATES: Comments will be accepted on or before July 10, 2026. This
proposed action will be effective on the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by the docket number or
by one of the following methods:
Federal e-Rulemaking Portal: <a href="http://www.regulations.gov">http://www.regulations.gov</a>. Follow the
instructions provided on that site to submit comments electronically.
Fax: 202-619-8365.
Email: <a href="/cdn-cgi/l/email-protection#f9898b908f989a80b9918c9dd79e968f"><span class="__cf_email__" data-cfemail="b0c0c2d9c6d1d3c9f0d8c5d49ed7dfc6">[email protected]</span></a>
Mail: Attention: Privacy Office; Kimberly Morton, Acting Chief
Privacy Officer; The Office of Executive Secretariat; 451 7th Street
SW, Room 10139; Washington, DC 20410-0001.
Instructions: All submissions received must include the agency name
and docket number for this rulemaking. All comments received will be
posted without change to <a href="http://www.regulations.gov">http://www.regulations.gov</a> including any
personal information provided.
Docket: For access to the docket to read background documents or
comments received go to <a href="http://www.regulations.gov">http://www.regulations.gov</a>.
FOR FURTHER INFORMATION CONTACT: The Privacy Office; Kimberly Morton,
Acting Chief Privacy Officer, 451 7th Street SW, Room 10139,
Washington, DC 20410-0001; telephone (804) 822-4801 (this is not a
toll-free number). HUD welcomes and is prepared to receive calls from
individuals who are deaf or hard of hearing, as well as individuals
with speech or communication disabilities. To learn more about how to
make an accessible telephone call, please visit <a href="https://www.fcc.gov/consumers/guides/telecommunications-relay-service-trs">https://www.fcc.gov/consumers/guides/telecommunications-relay-service-trs</a>.
SUPPLEMENTARY INFORMATION: HUD updates the system of records notice
(SORN) for the Line of Credit Control System (LOCCS) to include
substantive changes reflecting the modified items listed below in
addition to minor formatting changes:
<bullet> System Name and Number: Updated to reflect the current
System Name and Number.
<bullet> System Managers: Updated to reflect the current System
Manager.
<bullet> Purposes of the System: Updated for clarity.
<bullet> Categories of Records in the System: Replaced Data
Universal Numbering System (DUNS) to Unique Entity Identifier (UEI)
because UEI has officially replaced DUNS to identify entities.
<bullet> Record Source Categories: Updated name to the OCFO
Accounting Operations Center.
<bullet> Routine Use of Records Maintained in the System:
[cir] Reorganized the Routine Use section to align with other HUD
OCFO System of Records Notices.
[cir] Removed Routine Uses (1), (3), and (5)(b) as they are
duplicative of existing statutory exceptions that do not require a
published routine use.
[cir] Removed Routine Use (7) as it is unnecessary for program
operations.
[cir] Updated Routine Uses (4), (7), and (8) for clarity and
consistency with the standard routine use language used at HUD.
[cir] Routine Use (10) has been added to facilitate FOIA mediation.
[cir] Routine Use (11) has been incorporated, as published in 91 FR
2137 (January 16, 2026), to support compliance with Executive Order
14249 and Office of Management and Budget (OMB) Memorandum M-25-32,
``Preventing Improper Payments and Protecting Privacy Through Do Not
Pay'' (August 20, 2025), and to authorize disclosures to Treasury's Do
Not Pay system.
<bullet> Policies and Practices for Storage of Records: Updated for
clarity and conciseness.
<bullet> Policies and Practices for Retrieval of Records: Updated
for clarity and added Unique Entity Identifier to the list.
<bullet> Administrative, Technical, and Physical Safeguards:
Updated for clarity.
<bullet> Record Access Procedures, Contesting Record Procedures,
and Notification Procedures sections: Updated to reflect current
guidance.
SYSTEM NAME AND NUMBER:
Line of Credit Control System (LOCCS); HUD/OCFO-06.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
HUD Headquarters, 451 7th Street SW, Washington, DC 20410-1000 and
Microsoft Azure US East Data Center (on cloud).
SYSTEM MANAGER(S):
Kate Darling, Assistant Chief Financial Officer for Systems, Office
of the Chief Financial Officer, Department of Housing and Urban
Development, 451 7th Street SW, Room 3100, Washington, DC 20410-1000.
[[Page 35247]]
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 3511; The Chief Financial Officers Act of 1990 (31 U.S.C.
901, et seq.); Executive Order 9397, as amended by Executive Order
13478; Housing and Community Development Act of 1987, 42 U.S.C. 3543.
PURPOSE(S) OF THE SYSTEM:
The Line of Credit Controls System (LOCCS) is used to process and
make grant, loan, and subsidy disbursements. LOCCS ensures that
payments are made promptly thus achieving efficient cash management
practices. It creates accounting transactions with the appropriate
accounting classification elements to correctly record disbursements
and collections to the grant/project level subsidiary.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Section 8 Contract Administrators (S8CA) and grant recipients
(excludes Section 8 Voucher Program).
CATEGORIES OF RECORDS IN THE SYSTEM:
Vendor Name, Vendor Number (e.g., Employer Identification Number
(EIN), Social Security Number (SSN), or Taxpayer Identification Number
(TIN), Business/Work Address, Unique Entity Identifier (UEI), Banking
Account/Routing Numbers, Schedule Number, Voucher Number, Contract
Number, and Financial Data.
RECORD SOURCE CATEGORIES:
Section 8 Contract Administrators and grant recipients provide data
to OCFO Accounting Operations Center to enter LOCCS.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
(1) To a congressional office from the record of an individual, in
response to an inquiry from the congressional office made at the
request of that individual.
(2) To appropriate agencies, entities, and persons when: (1) HUD
suspects or has confirmed that there has been a breach of the system of
records; (2) HUD has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, HUD (including
its information systems, programs, and operations), the Federal
Government, or national security; and (3) The disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with HUD's efforts to respond to the suspected or confirmed
breach or to prevent, minimize, or remedy such harm.
(3) To another Federal agency or Federal entity, when HUD
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
(4) To a court, magistrate, administrative tribunal, or arbitrator
in the course of presenting evidence, including disclosures to opposing
counsel or witnesses or jurors in the course of civil discovery,
litigation, mediation, or settlement negotiations; or in connection
with criminal law proceedings; when HUD determines that use of such
records is relevant and necessary to the litigation and when any of the
following is a party to the litigation or have an interest in such
litigation: (1) HUD, or any component thereof; or (2) any HUD employee
in his or her official capacity; or (3) any HUD employee in his or her
individual capacity where HUD has agreed to represent the employee; or
(4) the United States, or any agency thereof, where HUD determines that
litigation is likely to affect HUD or any of its components.
(5) To any component of the Department of Justice or other Federal
agency conducting litigation or in proceedings before any court,
adjudicative, or administrative body, when HUD determines that the use
of such records is relevant and necessary to the litigation and when
any of the following is a party to the litigation or have an interest
in such litigation: (1) HUD, or any component thereof; or (2) any HUD
employee in his or her official capacity; or (3) any HUD employee in
his or her individual capacity where the Department of Justice or
agency conducting the litigation has agreed to represent the employee;
or (4) the United States, or any agency thereof, where HUD determines
that litigation is likely to affect HUD or any of its components.
(6) To appropriate Federal, State, local, tribal, or other
governmental agencies or multilateral governmental organizations
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license, where HUD determines that the information would assist in the
enforcement of civil or criminal laws when such records, either alone
or in conjunction with other information, indicate a violation or
potential violation of law.
(7) To Federal agencies, non-Federal entities, their employees, and
agents (including contractors, their agents or employees; employees or
contractors of the agents or designated agents); or contractors, their
employees or agents with whom HUD has a contract, service agreement,
grant, cooperative agreement, computer matching agreement, or other
agreement for the purpose of: (1) Detection, prevention, and recovery
of improper payments; (2) detection and prevention of fraud, waste, and
abuse in major Federal programs administered by a Federal agency or
non-Federal entity; (3) for the purpose of establishing or verifying
the eligibility of, or continuing compliance with statutory and
regulatory requirements by, applicants for, recipients or beneficiaries
of, participants in, or providers of services with respect to, cash or
in-kind assistance or payments under Federal benefits programs or
recouping payments or delinquent debts under such Federal benefits
programs; (4) detection of fraud, waste, and abuse by individuals in
their operations and programs. Records under this routine use may be
disclosed only to the extent that the information shared is necessary
and relevant to verify pre-award and prepayment requirements prior to
the release of Federal funds or to prevent and recover improper
payments for services rendered under programs of HUD or of those
Federal agencies and non-Federal entities to which HUD provides
information under this routine use.
(8) To contractors, grantees, experts, consultants, Federal
agencies, and non-Federal entities, including, but not limited to,
State and local governments and other research institutions or their
parties, and entities and their agents with whom HUD has a contract,
service agreement, grant, cooperative agreement, or other agreement for
the purposes of statistical analysis and research in support of program
operations, management, performance monitoring, evaluation, risk
management, and policy development, or to otherwise support the
Department's mission. Records under this routine use may not be used in
whole or in part to make decisions that affect the rights, benefits, or
privileges of specific individuals. The entity receiving information
under this routine use may not further disclose the records in an
identifiable form.
(9) To contractors, grantees, experts, consultants and their
agents, or others performing or working under a contract,
[[Page 35248]]
service, grant, or cooperative agreement with HUD, when necessary to
accomplish an agency function related to a system of records.
Disclosure requirements are limited to only those data elements
considered relevant to accomplishing an agency function.
(10) To the National Archives and Records Administration, Office of
Government Information Services (OGIS), to the extent necessary to
fulfill its responsibilities in 5 U.S.C. 552(h), to review
administrative agency policies, procedures and compliance with the
Freedom of Information Act (FOIA), and to facilitate OGIS' offering of
mediation services to resolve disputes between persons making FOIA
requests and administrative agencies.
(11) To the U.S. Department of the Treasury when disclosure of the
information is relevant to review payment and award eligibility through
the Do Not Pay Working System for the purposes of identifying,
preventing, or recouping improper payments to an applicant for, or
recipient of, Federal funds, including funds disbursed by a state
(meaning a state of the United States, the District of Columbia, a
territory or possession of the United States, or a federally recognized
Indian tribe) in a state-administered, federally funded program.
(12) To the U.S. Treasury for transactions such as disbursements of
funds and related adjustments.
(13) To the IRS for reporting payments for goods and services and
for reporting of discharge indebtedness.
In addition to the routine uses described above, HUD provides
notice pursuant to 31 U.S.C. 3711(e) that information contained in this
system of records may also be disclosed to a consumer reporting agency
when trying to collect a claim owed on behalf of the government.
The disclosure is limited to information to establish the identity
of the individual, including name, social security number, and address;
the amount, status, history of the claim, and the agency or program
under which the claim arose solely to allow the consumer reporting
agency to prepare a credit report.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are maintained in paper and electronic format.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by Vendor Name, Vendor Number (e.g., Employer
Identification Number (EIN), Social Security Number (SSN), or Taxpayer
Identification Number (TIN), UEI, Schedule Number, Voucher Number, and
Contract Number.
POLICIES AND PRACTICIES FOR RENTENTION AND DISPOSAL OF RECORDS:
General Records Schedule 1:1; Financial Management and Reporting
Records. This schedule covers records created by Federal agencies in
carrying out the work of financial management.
Destroy 6 years after final payment or cancellation, but longer
retention is authorized if required for business use.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
All HUD employees have undergone background investigations. HUD
buildings are guarded and monitored by security personnel, cameras, ID
checks, and other physical security measures. Access is restricted to
authorized personnel or contractors whose responsibilities require
access. System users must take the mandatory security awareness
training annually as mandated by the Federal Information Security
Modernization Act (FISMA). Users must also sign a Rules of Behavior
form certifying that they agree to comply with the requirements before
they are granted access to the system. LOCCS resides in the Microsoft
Azure environment, a FedRAMP certified Infrastructure-as-a-Service
(IaaS). The system is limited to those with a business need to know.
LOCCS Authorizing Officials authorize LOCCS access for users, and OCFO
ensures the user is eligible for access (e.g., suitability, System
Security Administrator approval), which allow for segregation of
duties. OCFO limits access to records that contain PII on a need-to-
know basis, user recertification is performed, audit logs are reviewed,
security assessments are conducted, and background checks are completed
prior to granting elevated access.
RECORD ACCESS PROCEDURES:
Individuals requesting records of themselves should address written
inquiries to the Department of Housing Urban and Development 451 7th
Street SW, Washington, DC 20410-0001. For verification, individuals
should provide their full name, current address, and telephone number.
In addition, the requester must provide either a notarized statement or
an unsworn declaration made under 24 CFR 16.4.
CONTESTING RECORD PROCEDURES:
The HUD rule for contesting the content of any record pertaining to
the individual by the individual concerned is published in 24 CFR 16.8
or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals requesting notification of records of themselves should
address written inquiries to the Department of Housing Urban
Development, 451 7th Street SW, Washington, DC 20410-0001. For
verification purposes, individuals should provide their full name,
office or organization where assigned, if applicable, and current
address and telephone number. In addition, the requester must provide
either a notarized statement or an unsworn declaration made under 24
CFR 16.4.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
Docket No. FR-7092-N-13, 89 FR 5923, January 30, 2024, as modified
by Docket No. FR-7106-N-12, 91 FR 2137, January 16, 2026.
Kimberly Morton,
Acting Chief Privacy Officer, Office of Administration.
[FR Doc. 2026-11611 Filed 6-9-26; 8:45 am]
BILLING CODE 4210-67-P
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This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.