Notice2026-11295
Privacy Act of 1974; System of Records
Primary source
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Published
June 5, 2026
Issuing agencies
Housing and Urban Development Department
Abstract
Pursuant to the provisions of the Privacy Act of 1974, as amended, the Department of Housing and Urban Development (HUD), Office of Public and Indian Housing, is issuing a public notice of its intent to modify a Privacy Act system of records titled, Enterprise Income Verification (EIV) by: (1) reinstating two routine uses that were previously removed in error and that support the EIV user community; (2) updating the system manager and agency contact; (3) updating Authority for Maintenance of the System, and Record Source Categories and (4) reflecting system updates, including implementation of a new Systematic Alien Verification for Entitlements (SAVE) Report and replacement of the Income Discrepancy Report with the Income Validation Tool (IVT) built on the MicroStrategy platform. These updates are explained in the Supplementary Information section of this notice. EIV is used to verify program participants' and tenants' reported income, identify unreported income sources and/or amounts, and identify substantial annual income discrepancies among households that receive HUD-provided rental assistance through programs administered by HUD's Office of Public and Indian Housing (PIH) and the Office of Housing, Multifamily Housing Programs (MF).
Full Text
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<title>Federal Register, Volume 91 Issue 108 (Friday, June 5, 2026)</title>
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[Federal Register Volume 91, Number 108 (Friday, June 5, 2026)]
[Notices]
[Pages 34245-34248]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-11295]
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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-7106-N-18]
Privacy Act of 1974; System of Records
AGENCY: Office of Public and Indian Housing, HUD.
ACTION: Notice of a modified system of records.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as
amended, the Department of Housing and Urban Development (HUD), Office
of Public and Indian Housing, is issuing a public notice of its intent
to modify a Privacy Act system of records titled, Enterprise Income
Verification (EIV) by: (1) reinstating two routine uses that were
previously removed in error and that support the EIV user community;
(2) updating the system manager and agency contact; (3) updating
Authority for Maintenance of the System, and Record Source Categories
and (4) reflecting system updates, including implementation of a new
Systematic Alien Verification for Entitlements (SAVE) Report and
replacement of the Income Discrepancy Report with the Income Validation
Tool (IVT) built on the MicroStrategy platform. These updates are
explained in the Supplementary Information section of this notice. EIV
is used to verify program participants' and tenants' reported income,
identify unreported income sources and/or amounts, and identify
substantial annual income discrepancies among households that receive
HUD-provided rental assistance through programs administered by HUD's
Office of Public and Indian Housing (PIH) and the Office of Housing,
Multifamily Housing Programs (MF).
DATES: Comments will be accepted on or before July 6, 2026. This
proposed action will be effective on the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number or by
one of the following methods:
Federal e-Rulemaking Portal: <a href="http://www.regulations.gov">http://www.regulations.gov</a>. Follow the
instructions provided on that site to submit comments electronically.
Fax: 202-619-8365.
Email: <a href="/cdn-cgi/l/email-protection#5727253e2136342e173f223379303821"><span class="__cf_email__" data-cfemail="cebebca7b8afadb78ea6bbaae0a9a1b8">[email protected]</span></a>.
Mail: Attention: Privacy Office; Kimberly Morton, Acting Chief
Privacy Officer; Office of The Executive Secretariat; 451 7th Street
SW, Room 10139; Washington, DC 20410-0001.
Instructions: All submissions received must include the agency name
and docket number for this rulemaking. All comments received will be
posted without change to <a href="https://www.regulations.gov">https://www.regulations.gov</a>, including any
personal information provided.
Docket: For access to the docket to read background documents or
comments received go to <a href="https://www.regulations.gov">https://www.regulations.gov</a>.
FOR FURTHER INFORMATION CONTACT: Kimberly Morton, Acting Chief Privacy;
451 7th Street SW, Room 10139; Washington, DC 20410-0001; telephone
number (804) 822-4801 (this is not a toll-free number). HUD welcomes
and is prepared to receive calls from individuals who are deaf or hard
of hearing, as well as individuals with speech or communication
disabilities. To learn more about how to make an accessible telephone
call, please visit <a href="https://www.fcc.gov/consumers/guides/telecommunications-relay-service-trs">https://www.fcc.gov/consumers/guides/telecommunications-relay-service-trs</a>.
SUPPLEMENTARY INFORMATION: EIV is used to verify program participants'
and tenants' reported income, identify unreported income sources and/or
amounts, and identify substantial annual income discrepancies among
households that receive HUD-provided rental assistance through programs
administered by PIH and MF. The changes to this SORN include an update
to the name of the System Manager and Agency Contact. The Authority for
Maintenance of the System was modified to include the Payment Integrity
Information Act of 2019 and the Personal Responsibility and Work
Opportunity Reconciliation Act of 1996. In addition, EIV is
implementing a new SAVE Report that matches data from the Department of
Homeland Security/U.S. Citizenship and Immigration Services (DHS/USCIS)
SAVE Program with HUD resident data so that PHAs can be notified when
individuals on their rent rolls require verification or removal,
consistent with applicable program requirements. The Categories of
Records in the System and the Record Source Categories were modified to
include this new information. This notice includes organizational and
substantive changes to the Routine Use section. The Routine Uses were
reorganized from letters to numbers. This notice reinstates two routine
uses (13 and 14) that were previously removed in error. The
administrative error involved the removal of routine uses that support
the EIV user community, which consists of Public Housing Agencies
(PHAs), private owners and management agents (O/As), and Contract
Administrators (CAs) under contract with HUD. Routine Use D (now
Routine Use 4) was modified to include greater specificity and clarify
that disclosures were permitted for eligibility determinations. Routine
Use E (now Routine Use 5 and 16) was modified for clarity. Routine Use
F was eliminated as duplicative. Routine Use H was reorganized into two
parts: Routine Uses 7 and 8. Routine Uses I, K, L, and M were combined
into Routine Use 9, which contains HUD's standard law enforcement
routine use language. Routine Use J (now Routine Use 10) was edited to
contain HUD's standard court disclosure routine use language. This
notice also incorporates Routine Use 12, which was added by 91 FR 2137
(January 16, 2026) to support compliance with Executive Order M-25-32,
Preventing Improper Payments and Protecting Privacy Through Do Not Pay,
which authorizes disclosures to the U.S. Department of the Treasury
through the Do Not Pay Working System for the purposes of identifying,
preventing, or recouping improper payments. Routine Use 15 was added to
facilitate FOIA mediation. Routine Use 16 was added to facilitate the
preparation of studies and statistical reports directly related to the
management of HUD's rental assistance programs, which had previously
been a part of Routine Use E. EIV has also been modified by replacing
the Income Discrepancy Report with the IVT built on the MicroStrategy
platform. This modification addresses findings and recommendations in
OIG Audit No. 2014-FO-0004 related to improper payments and the
identification of tenant unreported and/or underreported income during
mandatory reexaminations of family composition and income. The IVT
reduces false positives previously associated with the Income
Discrepancy Report and improves HUD's ability to support rental subsidy
determinations and assess improper payments. The IVT enables detailed
analysis of income, wage, and Social Security benefit information at
the household and individual level.
SYSTEM NAME AND NUMBER:
Enterprise Income Verification (EIV), HUD/PIH-05.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records are maintained at the NASA Stennis Space Center, John C.
Stennis Space Center, MS 39529-0001.
[[Page 34246]]
SYSTEM MANAGER(S):
Rick Graham, System Owner, Office of Public and Indian Housing, 550
12th Street SW, First Floor, Washington, DC 20410-10001.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 453(j) of the Social Security Act as amended, now codified
at 42 U.S.C. 653(j), section 904 of the Stewart B. McKinney Homeless
Assistance Amendments Act of 1988, as amended, now codified at 42
U.S.C. 3544, The Omnibus Budget Reconciliation Act of 1993 (Budget
Reconciliation Act) 6103(l)(7) of title 26 of the United States Code
(Internal Revenue Code), the Payment Integrity Information Act of 2019,
codified at 31 U.S.C. 3351 et seq, the Personal Responsibility and Work
Opportunity Reconciliation Act of 1996, Public Law 104-193, as amended.
PURPOSE(S) OF THE SYSTEM:
The EIV System is a web-based upfront income verification system
that allows authorized Public Housing Agencies, Multifamily Housing
Owners/Agents, and Contract Administrators to verify program
participants/tenants, reported income, identify unreported income
sources and/or amounts and identify substantial annual income
discrepancies amongst households that receive HUD provided rental
assistance through programs administered by HUD's Office of Public and
Indian Housing and Office of Housing's Multifamily Housing Programs.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Families participating in housing programs administered by HUD's
Office of Public and Indian Housing (current and former participants),
including Tribally Designated Housing Entities, participating in the
public housing program, section 8 HCV program, Disaster Housing
Assistance Programs and families currently participating in the Office
of Housing, Multifamily Housing Division programs.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records consist of unit address (subsidized property address),
family composition (Names, Dates of Birth and Social Security Number
(SSNs) of Household Members), financial data such as tenant-reported
income to Public Housing Agencies (PHAs), private owners and management
agents (O/As), and Contract Administrators (CAs),, and wage,
unemployment compensation, Social Security (SS) and Supplemental
Security Income (SSI) benefit data obtained from Department of Health
and Human Services (HHS) and Social Security Administration (SSA), and
immigration and/or United States citizenship status from Department of
Homeland Security (DHS)/U.S. Citizenship and Immigration Services
(USCIS).
RECORD SOURCE CATEGORIES:
Inventory Management System/Public Housing Information Center (IMS/
PIC), Tenant Rental Assistance Certification System (TRACS), SSA, HHS,
Department of Treasury, and DHS/USCIS.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
The following disclosures shall be considered a routine use for
records maintained in this system except such routine uses shall only
apply to records received from other federal agencies to the extent
such routine uses are permissible under the agreements, including
computer matching agreements, in effect with those federal agencies.
(1) To a congressional office from the record of an individual, in
response to an inquiry from the congressional office made at the
request of that individual. (2) To appropriate Federal, State, and
local governments, or persons, pursuant to a showing of compelling
circumstances affecting the health or safety or vital interest of an
individual or data subject, including assisting such agencies or
organizations in preventing the exposure to or transmission of a
communicable or quarantinable disease, or to combat other significant
public health threats, if upon such disclosure appropriate notice was
transmitted to the last known address of such individual to identify
the health threat or risk. EIV includes physical addresses, which could
be useful to contact individuals during an epidemic, pandemic, or any
other public health incident.
(3) To the Department of Homeland Security/Federal Emergency
Management Agency (FEMA), the Department of Health and Human Services
(HHS), the Social Security Administration (SSA), and the Department of
the Treasury, and their respective employees and agents, for the
purpose of conducting computer matching programs to verify initial or
continued eligibility for HUD rental assistance programs; to identify
and recover improper payments under the Payment Integrity Information
Act of 2019 (Pub. L. 116-117); and to support the detection and
prevention of tenant errors, fraud, and abuse in assisted housing
programs, in accordance with the Privacy Act of 1974, as amended (5
U.S.C. 552a).
(4) To Federal agencies (including SSA, HHS, DHS/USCIS, and
Treasury), non-Federal entities, their employees, and agents (including
contractors, their agents or employees; employees or contractors of the
agents or designated agents); or contractors, their employees or agents
with whom HUD has a contract, service agreement, grant, cooperative
agreement, computer matching agreement, or other agreement for the
purpose of: (1) Detection, prevention, and recovery of improper
payments; (2) detection and prevention of fraud, waste, and abuse in
major Federal programs administered by a Federal agency or non-Federal
entity; (3) detection of fraud, waste, and abuse by individuals in
their operations and programs; or (4) for the purpose of establishing
or verifying the eligibility of, or continuing compliance with
statutory and regulatory requirements by, applicants for, recipients or
beneficiaries of, participants in, or providers of services with
respect to, cash or in-kind assistance or payments under Federal
benefits programs or recouping payments or delinquent debts under such
Federal benefits programs. Records under this routine use may be
disclosed only to the extent that the information shared is necessary
and relevant to verify pre-award and prepayment requirements prior to
the release of Federal funds or to prevent and recover improper
payments for services rendered under programs of HUD or of those
Federal agencies and non-Federal entities to which HUD provides
information under this routine use.
(5) To contractors, grantees, experts, consultants, students, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the Federal Government when
necessary to accomplish an agency function related to this system of
records.
(6) To contractors, experts and consultants with whom HUD has a
contract, service agreement, or other assignment of the Department,
when necessary to utilize relevant data for the purpose of testing new
technology and systems designed to enhance program operations and
performance.
(7) To appropriate agencies, entities, and persons when (1) HUD
suspects or has confirmed that there has been a breach of the system of
records, (2) HUD has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, HUD (including
its information systems, programs, and operations), the Federal
[[Page 34247]]
Government, or national security; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the HUD's efforts to respond to the suspected or
confirmed breach or to prevent, minimize, or remedy such harm.
(8) To another Federal agency or Federal entity, when HUD
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
(9) To appropriate Federal, State, local, tribal, or governmental
agencies or multilateral governmental organizations responsible for
investigating or prosecuting the violations of, or for enforcing or
implementing, a statute, rule, regulation, order, or license, where HUD
determines that the information would assist in the enforcement of
civil or criminal laws and when such records, either alone or in
conjunction with other information, indicate a violation or potential
violation of law.
(10) To a court, magistrate, administrative tribunal, or arbitrator
while presenting evidence, including disclosures to opposing counsel or
witnesses or jurors during civil discovery, litigation, mediation, or
settlement negotiations; or in connection with criminal law
proceedings; when HUD determines that use of such records is relevant
and necessary to the litigation and when any of the following is a
party to the litigation or have an interest in such litigation: (1)
HUD, or any component thereof; or (2) any HUD employee in his or her
official capacity; or (3) any HUD employee in his or her individual
capacity where HUD has agreed to represent the employee; or (4) the
United States, or any agency thereof, where HUD determines that
litigation is likely to affect HUD or any of its components.
(11) To any component of the Department of Justice or other Federal
agency conducting litigation or in proceedings before any court,
adjudicative, or administrative body, when HUD determines that the use
of such records is relevant and necessary to the litigation and when
any of the following is a party to the litigation or have an interest
in such litigation: (1) HUD, or any component thereof; or (2) any HUD
employee in his or her official capacity; or (3) any HUD employee in
his or her individual capacity where the Department of Justice or
agency conducting the litigation has agreed to represent the employee;
or (4) the United States, or any agency thereof, where HUD determines
that litigation is likely to affect HUD or any of its components.
(12) To the U.S. Department of the Treasury when disclosure of the
information is relevant to review payment and award eligibility through
the Do Not Pay Working System for the purposes of identifying,
preventing, or recouping improper payments to an applicant for, or
recipient of, Federal funds, including funds disbursed by a state
(meaning a state of the United States, the District of Columbia, a
territory or possession of the United States, or a federally recognized
Indian tribe) in a state-administered, federally funded program.
(13) To PHAs, Owner Agents (O/As), and Contract Administrators
(CAs): to verify the accuracy and completeness of tenant data used in
determining eligibility and continued eligibility and the amount of
housing assistance received.
(14) To PHAs, O/As, and CAs: to disclose information of debt and
termination history to verify applicant eligibility and ensure proper
payment of assistance under HUD's PIH programs.
(15) To the National Archives and Records Administration, Office of
Government Information Services (OGIS), to the extent necessary to
fulfill its responsibilities in 5 U.S.C. 552(h), to review
administrative agency policies, procedures and compliance with the
Freedom of Information Act (FOIA), and to facilitate OGIS' offering of
mediation services to resolve disputes between persons making FOIA
requests and administrative agencies.
(16) To contractors, grantees, experts, consultants, Federal
agencies, and non-Federal entities, including, but not limited to,
State and local governments and other research institutions or their
parties, and entities and their agents with whom HUD has a contract,
service agreement, grant, cooperative agreement, or other agreement for
the purposes of statistical analysis and research in support of program
operations, management, performance monitoring, evaluation, risk
management, and policy development, to otherwise support the
Department's mission, or for other research and statistical purposes
not otherwise prohibited by law or regulation. Records under this
routine use may not be used in whole or in part to make decisions that
affect the rights, benefits, or privileges of specific individuals. The
entity receiving information under this routine use may not further
disclose the records in an identifiable form.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are maintained in paper and electronic storage media.
POLICIES AND PRACTICES FOR RETRIEVAL RECORDS:
Records are retrieved by Name, Date of Birth, and/or SSN.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are maintained in accordance with records schedules
approved by the National Archives and Records Administration (NARA),
DAA-GRS-2016- 0003-0005. These are considered temporary records and as
such can be destroyed upon supersession by a revised notice or
agreement, or 2 years after matching program ceases operation.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
EIV Physical controls include key cards, security guards and
Identification badges. HUD will secure downloaded reports on HUD secure
SharePoint site. Public Housing Agencies, Multifamily O/As, and CAs
must secure downloaded data to a secure/locked space and/or cabinet.
Computer terminals are secured in controlled areas which are locked
when unoccupied. Access to automated records is limited to authorized
personnel who must use a password to gain access to the system.
Administrative controls include methods to ensure only authorized
personnel access to PII. Each EIV user must first have access to HUD'
Web Access Secure Systems. Each EIV User must be re-certified to use
the EIV System every April and October of the calendar year. EIV
Technical controls include Encryption of Data at Rest, Firewall, Role-
based Access Controls, VPN, Encryption of Data in Transit, User ID and
Password, and PIV Card.
RECORD ACCESS PROCEDURES:
Individuals requesting records of themselves should address written
inquiries to the Department of Housing Urban and Development, 451 7th
Street SW, Washington, DC 20410-0001. For verification, individuals
should provide their full name, current address, and telephone number.
In addition, the requester must provide either a notarized statement or
an unsworn declaration made under 24 CFR 16.4.
[[Page 34248]]
CONTESTING RECORD PROCEDURES:
The HUD rule for contesting the content of any record pertaining to
the individual by the individual concerned is published in 24 CFR 16.8
or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals requesting notification of records of themselves should
address written inquiries to the Department of Housing Urban
Development, 451 7th Street SW, Washington, DC 20410-0001. For
verification purposes, individuals should provide their full name,
office or organization where assigned, if applicable, and current
address and telephone number. In addition, the requester must provide
either a notarized statement or an unsworn declaration made under 24
CFR 16.4.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
Docket No. FR-7092-N-42, 89 FR 105066, December 26, 2024, modified
by Docket No. FR-7106-N-12, 91 FR 2137, January 16, 2026.
Kimberly Morton,
Acting Chief Privacy Officer, Office of Administration.
[FR Doc. 2026-11295 Filed 6-4-26; 8:45 am]
BILLING CODE 4210-67-P
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