Notice2026-10753
Privacy Act of 1974; System of Records
Primary source
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Published
May 29, 2026
Issuing agencies
Housing and Urban Development Department
Abstract
Pursuant to the provisions of the Privacy Act of 1974, as amended, the Department of the Housing and Urban Development (HUD), Office of the Chief Financial Officer (OCFO) Accounting Operations Center, is issuing a public notice of its intent to create a modified system of records titled, "HUD Remittance and Debt Collection (HRDC)." The HUD Remittance and Debt Collection (HRDC) system provides OCFO with the ability to track debts and remittances. This system of records is being revised to make changes within: Authority of Maintenance in the System, Categories of Records in the System, Routine Uses of Records Maintained in the System, and Administrative, Technical, and Physical Safeguards. All SORN modifications are outlined in the "Supplementary Information" section below.
Full Text
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<title>Federal Register, Volume 91 Issue 103 (Friday, May 29, 2026)</title>
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[Federal Register Volume 91, Number 103 (Friday, May 29, 2026)]
[Notices]
[Pages 32075-32078]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-10753]
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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-7106-N-24]
Privacy Act of 1974; System of Records
AGENCY: Office of the Chief Financial Officer, HUD.
ACTION: Notice of a modified system of records.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as
amended, the Department of the Housing and Urban Development (HUD),
Office of the Chief Financial Officer (OCFO) Accounting Operations
Center, is issuing a public notice of its intent to create a modified
system of records titled, ``HUD Remittance and Debt Collection
(HRDC).'' The HUD Remittance and Debt Collection (HRDC) system provides
OCFO with the ability to track debts and remittances. This system of
records is being revised to make changes within: Authority of
Maintenance in the System, Categories of Records in the System, Routine
Uses of Records Maintained in the System, and Administrative,
Technical, and Physical Safeguards. All SORN modifications are outlined
in the ``Supplementary Information'' section below.
DATES: Comments will be accepted on or before June 29, 2026. This
proposed action will be effective on the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by the docket number or
by one of the following methods:
Federal e-Rulemaking Portal: <a href="http://www.regulations.gov">http://www.regulations.gov</a>. Follow the
instructions provided on that site to submit comments electronically.
Fax: 202-619-8365.
Email: <a href="/cdn-cgi/l/email-protection#19696b706f787a6059716c7d377e766f"><span class="__cf_email__" data-cfemail="e696948f9087859fa68e9382c8818990">[email protected]</span></a>.
Mail: Attention: Privacy Office; Kimberly Morton, Acting Chief
Privacy Officer; The Office of Executive Secretariat; 451 7th Street
SW, Room 10139; Washington, DC 20410-0001.
Instructions: All submissions received must include the agency name
and
[[Page 32076]]
docket number for this rulemaking. All comments received will be posted
without change to <a href="http://www.regulations.gov">http://www.regulations.gov</a>, including any personal
information provided.
Docket: For access to the docket to read background documents or
comments received go to <a href="http://www.regulations.gov">http://www.regulations.gov</a>.
FOR FURTHER INFORMATION CONTACT: Kimberly Morton, Acting Chief Privacy
Officer, 451 7th Street SW, Room 10139, Washington, DC 20410-0001;
telephone (804) 822-4801 (this is not a toll-free number). HUD welcomes
and is prepared to receive calls from individuals who are deaf or hard
of hearing, as well as individuals with speech or communication
disabilities. To learn more about how to make an accessible telephone
call, please visit <a href="https://www.fcc.gov/consumers/guides/telecommunications-relay-service-trs">https://www.fcc.gov/consumers/guides/telecommunications-relay-service-trs</a>.
SUPPLEMENTARY INFORMATION: HUD updates the system of records notice
(SORN) for the HUD Remittance and Debt Collection (HRDC) to include the
following updates:
<bullet> Authority for Maintenance of the System: Updated to
include additional authorities relevant to OCFO and to reflect HUD's
authority to detect, prevent, and recover improper payments related to
fraud, waste, and abuse.
<bullet> Categories of Records in the System: Added ``Assigned
Account Number'' as a category of record.
<bullet> Routine Uses of Records Maintained in the System:
[cir] Minor formatting changes were made.
[cir] Routine use (6) was updated with two additional words to
align with HUD's standard litigation related disclosure language.
[cir] Two new routine uses were added:
[ssquf] Pursuant to the Privacy Act of 1974, 5 U.S.C. 552a and
Executive Order 14243 Stopping Waste, Fraud, and Abuse by Eliminating
Information Silos, new routine use (10) was added that relates to
improper payments, fraud, waste, and abuse.
[ssquf] New routine use (11) was added that relates to the Freedom
of Information Act (FOIA) mediation.
<bullet> Administrative, Technical, and Physical Safeguards: Made
minor changes for clarity.
SYSTEM NAME AND NUMBER:
HUD Remittance and Debt Collection (HRDC), HUD/CFO-05.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records are maintained at the HUD OCFO, Accounting Operations
Center, 307 W. 7th St., Suite 1000, Fort Worth, TX 76102-5100.
SYSTEM MANAGER(S):
Mary L. Dominguez, Director, Office of the Chief Financial Officer,
Accounting Operations Center, 307 W. 7th St., Suite 1000, Fort Worth,
TX 76102-5100; Phone (817) 978-5669.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Debt Collection Act of 1982, Pub. L. 97-365, 96 Stat. 1749
(1982), as amended by the Debt Collection Improvement Act of 1996, 31
U.S.C. 3701-3720E (original version at Pub. L. 104-134, 110 Stat. 132
(1996)); the Federal Debt Collection Procedures Act of 1990, 28 U.S.C.
3001-3308 (original version at Pub. L. 101-647, 104 Stat. 4789 (1990));
the Chief Financial Officers Act of 1990, 31 U.S.C. 901-903 (original
version at Pub. L. 101-576, 104 Stat. 2838 (1990)); the Federal Funding
Accountability and Transparency Act of 2006, 31 U.S.C. 6101 note
(original version at Pub. L. 109-282, 120 Stat. 1186 (2006)); the
Payment Integrity Information Act of 2019, 31 U.S.C. 3351--3358
(original version at Pub. L. 116-117, 134 STAT. 113 (2020); Executive
Order 14243, Stopping Waste, Fraud, and Abuse by Eliminating
Information Silos; and HUD Debt Collection Handbook, 1900.25 Rev-5.
PURPOSE(S) OF THE SYSTEM:
The HRDC database allows HUD OCFO to track remittances and debts.
OCFO Accounting Operations Centers collects and maintains debtors'
information to locate and correspond with them to collect/resolve their
debts. The information is used to perform legal, financial, and
administrative services associated with the collection of debts due to
the United States, ultimately posting to debtor accounts (general
ledger) and for financial reporting.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals or grantees that have been adjudicated to owe a debt or
criminal restitution to the United States.
CATEGORIES OF RECORDS IN THE SYSTEM:
Debtor's Full Name, Social Security Number (SSN), Taxpayer ID
Number, Home Address, Telephone Number and Assigned Account Number.
RECORD SOURCE CATEGORIES:
The Debt Tracking sources are Program Office Action Officials
(Repayment Agreements), Office of the Inspector General (Form 15-G),
District Courts (Judgment in a Criminal Case), and the Public Access to
Court Electronic Records (PACER) System.
The Remittance Management sources are Treasury's Collection
Information Repository (CIR) which includes Fedwire--Federal Reserve
Bank of New York, Electronic Check Processing (ECP)--Lockboxes, and
<a href="http://Pay.gov">Pay.gov</a>; and Treasury's Intra-governmental Payments and Collections
(IPAC) System.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
(1) To the Department of Treasury, Bureau of Fiscal Service, who
provides debt and cash collection services for HUD as follows: (a)
Administrative Offset (Debt Collection): offsets Federal tax refund
payments and non-tax payments certified for disbursement to the debtor
to recover a delinquent debt. (b) Cross-servicing (Debt Collection):
pursues recovery of delinquent debts on behalf of Federal agencies
using debt collection tools authorized by statute, such as private
collection agencies, administrative wage garnishment, or public
dissemination of an individual's delinquent indebtedness; or any other
legitimate debt collection purpose.
(2) To the Department of Treasury, Internal Revenue Services (IRS)
for the purposes of reporting canceled debt on form IRS 1099-C.
(3) To appropriate agencies, entities, and persons when (1) HUD
suspects or has confirmed that there has been a breach of the system of
records,[middot] (2) HUD has determined that as a result of the
suspected or confirmed breach there is a risk of harm to individuals,
HUD (including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with HUD's efforts to respond to the suspected or
confirmed breach or to prevent, minimize, or remedy such harm.
(4) To another Federal agency or Federal entity, when HUD
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
[[Page 32077]]
(5) To appropriate Federal, State, local, tribal, or other
governmental agencies or multilateral governmental organizations
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license, where HUD determines that the information would assist in the
enforcement of civil or criminal laws, when such records, either alone
or in conjunction with other information, indicate a violation or
potential violation of law.
(6) To a court, magistrate, administrative tribunal, or arbitrator
in the course of presenting evidence, including disclosures to opposing
counsel or witnesses or jurors in the course of civil discovery,
litigation, mediation, or settlement negotiations; or in connection
with criminal law proceedings; when HUD determines that use of such
records is relevant and necessary to the litigation and when any of the
following is a party to the litigation or have an interest in such
litigation: (1) HUD, or any component thereof; or (2) any HUD employee
in his or her official capacity; or (3) any HUD employee in his or her
individual capacity where HUD has agreed to represent the employee; or
(4) the United States, or any agency thereof, where HUD determines that
litigation is likely to affect HUD or any of its components.
(7) To any component of the Department of Justice or other Federal
agency conducting litigation or in proceedings before any court,
adjudicative, or administrative body, when HUD determines that the use
of such records is relevant and necessary to the litigation and when
any of the following is a party to the litigation or have an interest
in such litigation: (1) HUD, or any component thereof; or (2) any HUD
employee in his or her official capacity; or (3) any HUD employee in
his or her individual capacity where the Department of Justice or
agency conducting the litigation has agreed to represent the employee;
or (4) the United States, or any agency thereof, where HUD determines
that litigation is likely to affect HUD or any of its components.
(8) To contractors, grantees, experts, consultants and their
agents, or others performing or working under a contract, service,
grant, cooperative agreement, or other agreement with HUD, when
necessary to accomplish an agency function related to a system of
records. Disclosure requirements are limited to only those data
elements considered relevant to accomplishing an agency function.
(9) To a congressional office from the record of an individual, in
response to an inquiry from the congressional office made at the
request of that individual.
(10) To Federal agencies, non-Federal entities, their employees,
and agents (including contractors, their agents or employees; employees
or contractors of the agents or designated agents); or contractors,
their employees or agents with whom HUD has a contract, service
agreement, grant, cooperative agreement, computer matching agreement,
or other agreement for the purpose of: (1) Detection, prevention, and
recovery of improper payments; (2) detection and prevention of fraud,
waste, and abuse in major Federal programs administered by a Federal
agency or non-Federal entity; (3) for the purpose of establishing or
verifying the eligibility of, or continuing compliance with statutory
and regulatory requirements by, applicants for, recipients or
beneficiaries of, participants in, or providers of services with
respect to, cash or in-kind assistance or payments under Federal
benefits programs or recouping payments or delinquent debts under such
Federal benefits programs; (4) detection of fraud, waste, and abuse by
individuals in their operations and programs. Records under this
routine use may be disclosed only to the extent that the information
shared is necessary and relevant to verify pre-award and prepayment
requirements prior to the release of Federal funds or to prevent and
recover improper payments for services rendered under programs of HUD
or of those Federal agencies and non-Federal entities to which HUD
provides information under this routine use.
(11) To the National Archives and Records Administration, Office of
Government Information Services (OGIS), to the extent necessary to
fulfill its responsibilities in 5 U.S.C. 552(h), to review
administrative agency policies, procedures and compliance with the
Freedom of Information Act (FOIA), and to facilitate OGIS' offering of
mediation services to resolve disputes between persons making FOIA
requests and administrative agencies.
Pursuant to 31 U.S.C. 3711(e) that information contained in this
system of records may also be disclosed to a consumer reporting agency
when trying to collect a claim owed on behalf of the government.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are stored in electronic form. Electronic records are
maintained within HUD-authorized systems using encryption and
restricted-access directories.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Debtor's Full Name, SSN, Home Address, Telephone number, Taxpayer
ID number, and Assigned Account Number.
POLICIES AND PRACTICIES FOR RETENTION AND DISPOSAL OF RECORDS:
Record retention is in conformance with National Archives and
Records Administration (NARA) General Records Schedule (GRS) 1.1:
Financial Management and Reporting Records; DAA-GRS-2013-0003.
Financial transaction records related to procuring goods and services,
paying bills, collecting debts and accounting records. Destroy 6 years
after final payment or cancellation, but longer if required for
business use.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Only authorized users in the OCFO Accounting Operations Center will
have access to system data. Entities outside of the Accounting
Operations Center do not have direct access to the database. All OCFO
employees are required to complete information systems security
training annually and are reminded periodically about policies and
procedures in this area.
Other safeguards are implemented.
Administrative Safeguards: Paper records are stored in locked file
cabinets.
Technical Safeguards: Comprehensive electronic records are
maintained and stored on a shared drive in an electronic encryption
database system. These records can only be accessed based on the user's
rights and privileges to the system. Electronic records are stored in
the Shared Drive environment, which runs on the Department's network
(HUD). This environment complies with the security and privacy controls
and procedures as described in the Federal Information Security
Management Act (FISMA), National Institute of Standards and Technology
(NIST) Special Publications, and Federal Information Processing
Standards (FIPS). A valid Homeland Security Presidential Directive
(HSPD)-12 ID Credential, access to HUD's LAN, a valid User ID and
Password and a Personalized Identification Number (PIN) is required to
access the records. Access to the database and records is restricted to
only certain staff members of the Office of the Chief Financial Officer
(OCFO) Accounting Operations Center Records who have a need-to-know.
[[Page 32078]]
For Electronic Records (cloud based): Comprehensive electronic
records are secured and maintained on a cloud-based software server and
operating system that resides in Federal Risk and Authorization
Management Program (FedRAMP) and Federal Information Security
Management Act (FISMA) Moderate dedicated hosting environment. All data
located in the cloud-based server is firewalled and encrypted at rest
and in transit. The security mechanisms for handling data at rest and
in transit are in accordance with HUD encryption standards.
RECORD ACCESS PROCEDURES:
Individuals requesting records of themselves should address written
inquiries to the Department of Housing Urban and Development 451 7th
Street SW, Washington, DC 20410-0001. For verification, individuals
should provide their full name, current address, and telephone number.
In addition, the requester must provide either a notarized statement or
an unsworn declaration made under 24 CFR 16.4.
CONTESTING RECORD PROCEDURES:
The HUD rule for contesting the content of any record pertaining to
the individual by the individual concerned is published in 24 CFR 16.8
or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals requesting notification of records of themselves should
address written inquiries to the Department of Housing Urban
Development, 451 7th Street SW, Washington, DC 20410-0001. For
verification purposes, individuals should provide their full name,
office or organization where assigned, if applicable, and current
address and telephone number. In addition, the requester must provide
either a notarized statement or an unsworn declaration made under 24
CFR 16.4.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
Docket No. FR-7106-N-05, 90 FR 21057, May 16, 2025; Docket No. FR-
7092-N-07, 89 FR 1587, January 10, 2024.
Kimberly Morton,
Acting, Chief Privacy Officer, Office of Administration.
[FR Doc. 2026-10753 Filed 5-28-26; 8:45 am]
BILLING CODE 4210-67-P
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