Notice2026-09869
Privacy Act of 1974; System of Records
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
May 18, 2026
Issuing agencies
Occupational Safety and Health Review Commission
Abstract
In accordance with the Privacy Act of 1974, the Occupational Safety and Health Review Commission (OSHRC) is publishing a notice for its new Privacy Act system of records. This system includes records from OSHRC's Administrative Grievance System and its Alternative Dispute Resolution (ADR) Program.
Full Text
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<title>Federal Register, Volume 91 Issue 95 (Monday, May 18, 2026)</title>
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[Federal Register Volume 91, Number 95 (Monday, May 18, 2026)]
[Notices]
[Pages 28633-28634]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-09869]
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OCCUPATIONAL SAFETY AND HEALTH REVIEW COMMISSION
Privacy Act of 1974; System of Records
AGENCY: Occupational Safety and Health Review Commission.
ACTION: Notice of a new system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, the Occupational
Safety and Health Review Commission (OSHRC) is publishing a notice for
its new Privacy Act system of records. This system includes records
from OSHRC's Administrative Grievance System and its Alternative
Dispute Resolution (ADR) Program.
DATES: Comments must be received by OSHRC on or before June 17, 2026.
The new system of records will become effective on that date, without
any further notice in the Federal Register, unless comments or
government approval procedures necessitate otherwise.
ADDRESSES: You may submit comments by any of the following methods:
<bullet> Email: <a href="/cdn-cgi/l/email-protection#400f130812031f10322936212339002f332832236e272f36"><span class="__cf_email__" data-cfemail="1b5448534958444b69726d7a78625b7468736978357c746d">[email protected]</span></a>. Include ``PRIVACY ACT
SYSTEM OF RECORDS'' in the subject line of the message.
<bullet> Mail: One Lafayette Centre, 1120 20th Street NW, Ninth
Floor, Washington, DC 20036-3457.
<bullet> Hand Delivery/Courier: same as mailing address.
Instructions: All submissions must include your name, return
address, and email address, if applicable. Please clearly label
submissions as ``PRIVACY ACT SYSTEM OF RECORDS.''
FOR FURTHER INFORMATION CONTACT: Ron Bailey, Senior Attorney-Advisor,
Office of the General Counsel, via telephone at (202) 606-5410, or via
email at <a href="/cdn-cgi/l/email-protection#ca8599829889959ab8a3bcaba9b38aa5b9a2b8a9e4ada5bc"><span class="__cf_email__" data-cfemail="3a7569726879656a48534c5b59437a5549524859145d554c">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: The Privacy Act of 1974, 5 U.S.C.
552a(e)(4), requires federal agencies such as OSHRC to publish in the
Federal Register notice of any new or modified system of records.
Based on a review of the agency's records, its current system of
records notices (SORNs), and applicable governmentwide SORNs (including
Equal Employment Opportunity in the Federal Government Complaint and
Appeal Records, EEOC/GOVT-1), the agency has determined that no SORN
fully covers Privacy Act records that OSHRC maintains to implement its
Administrative Grievance System and its Alternative Dispute Resolution
Program. A new SORN, titled Administrative Grievance and Alternative
Dispute Resolution Records, OSHRC-10, is therefore published below to
cover these records.
The notice for new OSHRC-10, provided below in its entirety, is as
follows.
SYSTEM NAME AND NUMBER:
Administrative Grievance and Alternative Dispute Resolution
Records, OSHRC-10.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Office of the Executive Director, OSHRC, 1120 20th Street NW, Ninth
Floor, Washington, DC 20036-3457.
SYSTEM MANAGER(S):
Human Resources Specialist (administrative grievance records) and
the Equal Employment Opportunity (EEO) Director (alternative dispute
resolution records), OSHRC, 1120 20th Street NW, Ninth Floor,
Washington, DC 20036-3457; (202) 606-5100.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 571-584; 41 U.S.C. 7103(h); 44 U.S.C. 3101; 29 CFR part
1614; 5 CFR part 771.
PURPOSE(S) OF THE SYSTEM:
The purpose of this system is to collect, maintain, and store
information related to (1) administrative grievances filed by current
and former OSHRC employees, and (2) requests for participation in the
agency's Alternative Dispute Resolution (ADR) Program from current and
former OSHRC employees and contractors.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system of records covers current and former OSHRC employees
who have filed administrative grievances with the agency under 5 CFR
part 771, as well as current and former OSHRC employees and contractors
who have used the agency's ADR program.
CATEGORIES OF RECORDS IN THE SYSTEM:
The categories of records in this system include administrative
grievance files, which contain (1) the names of complainants, their
employment titles, and signatures; (2) the names, addresses, and
telephone numbers of any complainants' representatives; (3) the names
of any witnesses and any personal information included in their
statements; (4) facts pertaining to any alleged grievances or claims,
which could include birthdate, sex, race, and any other relevant
personal information; and (5) the names of fact finders and any
personal information included in their decisions. The categories of
records also include the names of individuals requesting ADR and
personal information such as contact information included in their
written requests.
RECORD SOURCE CATEGORIES:
Information in this system comes from the individual to whom it
applies, but also from statements made by witnesses and parties, and
the reports of fact finders and decisions of deciding officials.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to disclosures generally permitted under 5 U.S.C.
552a(b), all or a portion of the records or information contained in
this system of records may be disclosed as a routine use pursuant to 5
U.S.C. 552a(b)(3) under the circumstances or for the purposes described
below, to the extent such disclosures are compatible with the purposes
for which the information was collected, and to the extent disclosure
of any medical and/or genetic information is in compliance with Section
501 of the Rehabilitation Act of 1973 and Title II of the Genetic
Information Nondiscrimination Act (GINA) of 2008. With respect to
medical and genetic information protected under the
[[Page 28634]]
Rehabilitation Act and/or GINA, records will be withheld or redacted to
comply with the specific confidentiality and disclosure requirements
set forth by the U.S. Equal Employment Opportunity Commission at 29 CFR
pt. 1630 (Rehabilitation Act) and 29 CFR pt. 1635 (GINA). With these
limitations, records may be disclosed as a routine use:
(1) To the Department of Justice (DOJ), or to a court or
adjudicative body before which OSHRC is authorized to appear, when any
of the following entities or individuals--(a) OSHRC, or any of its
components; (b) any employee of OSHRC in his or her official capacity;
(c) any employee of OSHRC in his or her individual capacity where DOJ
(or OSHRC where it is authorized to do so) has agreed to represent the
employee; or (d) the United States, where OSHRC determines that
litigation is likely to affect OSHRC or any of its components--is a
party to litigation or has an interest in such litigation, and OSHRC
determines that the use of such records by DOJ, or by a court or other
tribunal, or another party before such tribunal, is relevant and
necessary to the litigation.
(2) To an appropriate agency, whether federal, state, or local,
charged with investigating or prosecuting a violation or enforcing or
implementing a law, rule, regulation, or order, when a record, either
on its face or in conjunction with other information, indicates a
violation or potential violation of law, which includes civil, criminal
or regulatory violations, and such disclosure is proper and consistent
with the official duties of the person making the disclosure.
(3) To a federal, state, or local agency maintaining civil,
criminal or other relevant enforcement information, such as current
licenses, if necessary to obtain information relevant to an OSHRC
decision concerning the hiring, appointment, or retention of an
employee; the issuance, renewal, suspension, or revocation of a
security clearance; the execution of a security or suitability
investigation; the letting of a contract; or the issuance of a license,
grant or other benefit.
(4) To an authorized appeal grievance examiner, formal complaints
manager, equal employment opportunity investigator, arbitrator, or
other duly authorized official engaged in investigation or settlement
of a grievance, complaint, or appeal filed by an employee, only to the
extent that the information is relevant and necessary to the case or
matter.
(5) To OPM in accordance with the agency's authority to evaluate
and oversee federal personnel management.
(6) To OMB in connection with the review of private relief
legislation at any stage of the legislative coordination and clearance
process, as set forth in Circular No. A-19.
(7) To a Member of Congress or to a person on his or her staff
acting on the Member's behalf when a written request is made on behalf
and at the behest of the individual who is the subject of the record.
(8) To the National Archives and Records Administration (NARA) for
records management inspections and such other purposes conducted under
the authority of 44 U.S.C. 2904 and 2906.
(9) To appropriate agencies, entities, and persons when (a) OSHRC
suspects or has confirmed that there has been a breach of the system of
records; (b) OSHRC has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, OSHRC
(including its information systems, programs, and operations), the
Federal Government, or national security; and (c) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with OSHRC's efforts to respond to the suspected
or confirmed breach or to prevent, minimize, or remedy such harm.
(10) To NARA, Office of Government Information Services (OGIS), to
the extent necessary to fulfill its responsibilities in 5 U.S.C.
552(h), to review administrative agency policies, procedures and
compliance with FOIA, and to facilitate OGIS' offering of mediation
services to resolve disputes between persons making FOIA requests and
administrative agencies.
(11) To another Federal agency or Federal entity, when OSHRC
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (a) responding to
a suspected or confirmed breach or (b) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper records are stored in locked file cabinets in folders at
OSHRC's National Office in Washington, DC, and electronic records are
stored on a shared OSHRC drive, which only the system manager can
access.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved manually and electronically by name.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Administrative grievance records and ADR records are retained and
disposed of in accordance with NARA's General Records Schedule (GRS)
2.3, Item 60 and Item 70, respectively.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: Paper records are
maintained in locked file cabinets, and access is limited to personnel
who require access to perform their official functions. Access to
electronic records maintained on an OSHRC shared drive is restricted to
the system manager.
RECORD ACCESS PROCEDURES:
Individuals who wish to request access to their records should
notify: Privacy Officer, OSHRC, 1120 20th Street NW, Ninth Floor,
Washington, DC 20036-3457. For an explanation on how such requests
should be drafted, refer to 29 CFR 2400.4 (procedures for requesting
notification of and access to personal records).
CONTESTING RECORD PROCEDURES:
Individuals who wish to contest their records should notify:
Privacy Officer, OSHRC, 1120 20th Street, NW, Ninth Floor, Washington,
DC 20036-3457. For an explanation on the specific procedures for
contesting the content of a record, refer to 29 CFR 2400.6 (procedures
for amending personal records), and 29 CFR 2400.7 (procedures for
appealing).
NOTIFICATION PROCEDURES:
Individuals interested in requesting notification about their
records should notify: Privacy Officer, OSHRC, 1120 20th Street, NW,
Ninth Floor, Washington, DC 20036-3457. For an explanation on how such
requests should be drafted, refer to 29 CFR 2400.4 (procedures for
requesting notification of and access to personal records).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
Nadine N. Mancini,
General Counsel, Senior Agency Official for Privacy.
[FR Doc. 2026-09869 Filed 5-15-26; 8:45 am]
BILLING CODE 7600-01-P
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</html>Indexed from Federal Register on May 18, 2026.
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