Notice2026-09339
Privacy Act of 1974; System of Records
Primary source
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Published
May 12, 2026
Effective
June 12, 2026
Issuing agencies
Personnel Management Office
Abstract
In accordance with the Privacy Act of 1974, the Office of Personnel Management (OPM) proposes to add a routine use to OPM GOVT-1, General Personnel Records, to implement requirements from Executive Order 14249, Protecting America's Bank Account Against Fraud, Waste, and Abuse, and OMB Memorandum M-25-32, Preventing Improper Payments and Protecting Privacy Through Do Not Pay.
Full Text
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<title>Federal Register, Volume 91 Issue 91 (Tuesday, May 12, 2026)</title>
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[Federal Register Volume 91, Number 91 (Tuesday, May 12, 2026)]
[Notices]
[Pages 25937-25938]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-09339]
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OFFICE OF PERSONNEL MANAGEMENT
[Docket ID: OPM-2026-0134]
Privacy Act of 1974; System of Records
AGENCY: U.S. Office of Personnel Management.
ACTION: Notice of a modified system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, the Office of
Personnel Management (OPM) proposes to add a routine use to OPM GOVT-1,
General Personnel Records, to implement requirements from Executive
Order 14249, Protecting America's Bank Account Against Fraud, Waste,
and Abuse, and OMB Memorandum M-25-32, Preventing Improper Payments and
Protecting Privacy Through Do Not Pay.
DATES: Submit comments on or before June 11, 2026. The new routine use
will be effective June 12, 2026.
ADDRESSES: You may submit written comments using the Federal Rulemaking
Portal at <a href="https://www.regulations.gov">https://www.regulations.gov</a>. All submissions received must
include the agency name and docket number for this Federal Register
document. The general policy for comments and other submissions from
members of the public is to make these submissions available for public
viewing on the internet at <a href="https://www.regulations.gov">https://www.regulations.gov</a> as they are
received without change, including any personal identifiers.
FOR FURTHER INFORMATION CONTACT: Becky Ronayne, Senior Agency Official
for Privacy, OPM Privacy and Risk Management Office:
<a href="/cdn-cgi/l/email-protection#b0f2d5d3dbc99ee2dfded1c9ded5f0dfc0dd9ed7dfc6"><span class="__cf_email__" data-cfemail="0f4d6a6c6476215d60616e76616a4f607f6221686079">[email protected]</span></a>. Office of Personnel Management, 1900 E Street
NW, Washington, DC 20415-0001.
SUPPLEMENTARY INFORMATION: On March 25, 2025, President Trump issued
Executive Order (E.O.) 14249, Protecting America's Bank Account Against
Fraud, Waste, and Abuse, which instructs agencies, including OPM, to
``review and modify, as applicable, their relevant system of records
notices under the Privacy Act of 1974 to include a ``routine use'' that
allows for the disclosure of records to the Department of the Treasury
for the purposes of identifying, preventing, or recouping fraud and
improper payments, to the extent permissible by law.''
In support of this effort, the Office of Management and Budget
(OMB) issued Memorandum M-25-32, Preventing Improper Payments and
Protecting Privacy Through Do Not Pay, which requires agencies to
review and update their system of records notices, as relevant and
necessary, to include a routine use permitting disclosure of records to
the Department of the Treasury, including the Do Not Pay Working
System, to support payment and award eligibility review and improper
payment prevention and recovery activities. The memorandum further
directs agencies to use Treasury's Do Not Pay capabilities, consistent
with applicable privacy protections, to verify eligibility, detect
fraud, and prevent and recoup improper payments.
To ensure compliance with E.O. 14249 and OMB Memorandum M-25-32,
OPM conducted a review of its system of records notices and identified
those requiring modification. Accordingly, OPM is proposing to add a
routine use to OPM GOVT-1, General Personnel Records to permit
disclosure of records to the Department of the Treasury for these
purposes.
In accordance with 5 U.S.C. 552a(r), OPM provided this notice to
modify the system of records to the Office of Management and Budget and
to Congress. These modifications will also be included in OPM's
inventory of record systems.
Signing Statement
The Director of OPM, Scott Kupor, reviewed and approved this
document and has authorized the undersigned to electronically sign and
submit this document to the Office of the Federal Register for
publication.
U.S. Office of Personnel Management.
Jerson Matias,
Federal Register Liaison.
SYSTEM NAME AND NUMBER:
OPM GOVT-1, General Personnel Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records on current Federal employees are located within the
employing agency. Records maintained in paper may also be located at
OPM or with personnel officers, or at other designated offices of local
installations of the department or agency that
[[Page 25938]]
employs the individual. When agencies determine that duplicates of
these records need to be located in a second office, e.g., an
administrative office closer to where the employee actually works, such
copies are covered by this system of records. Some agencies have
employed the electronic Official Personnel Folder (eOPF) information
technology system to store their records electronically. Although
stored in eOPF, agencies are still responsible for the maintenance of
their records. In addition, certain data elements from the eOPF are
collected and maintained in OPM's Enterprise Human Resource Integration
(EHRI) system.
Former Federal employees' paper Official Personnel Folders (OPFs)
are located at the National Personnel Records Center, National Archives
and Records Administration, in Valmeyer, Illinois. Former Federal
employees' electronic Official Personnel Folders (eOPF) are located in
the eOPF system at OPM.
Note 1--The records in this system are records of the OPM and must
be provided to those OPM employees who have an official need or use for
those records. Therefore, if an employing agency is asked by an OPM
employee to access the records within this system, such a request must
be honored.
SYSTEM MANAGER(S):
a. Executive Director, Human Capital Data Management and
Modernization, U.S. Office of Personnel Management, 1900 E Street NW,
Washington, DC 20415; Associate Director, Employee Services, U.S.
Office of Personnel Management, 1900 E Street NW, Washington, DC 20415.
b. For current Federal employees, OPM has delegated to the
employing agency the Privacy Act responsibilities concerning access,
amendment, and disclosure of the records within this system notice.
PURPOSE(S) OF THE SYSTEM:
The OPF, which may exist in various approved media, and other
general personnel records files, is the official repository of the
records, reports of personnel actions, and the documentation required
in connection with these actions affected during an employee's Federal
service. The personnel action reports and other documents, some of
which are filed in the OPF, give legal force and effect to personnel
transactions and establish employee rights and benefits under pertinent
laws and regulations governing Federal employment.
These files and records are maintained by OPM and agencies in
accordance with OPM regulations and instructions. They provide the
basic source of factual data about a person's Federal employment while
in the service and after his or her separation. Records in this system
have various uses by agency personnel offices, including screening
qualifications of employees; determining status, eligibility, and
employee's rights and benefits under pertinent laws and regulations
governing Federal employment; verifying eligibility for Federal
employment, benefits, and payments; supporting activities to identify,
prevent, or recoup improper payments and fraud; computing length of
service; and other information needed to provide personnel services.
These records may also be used to locate individuals for personnel
research.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
All existing routine uses will remain in place and will not be
affected. The following routine use will be added to OPM GOVT-1:
To the U.S. Department of the Treasury when disclosure of the
information is relevant to review payment and award eligibility through
the Do Not Pay Working System for the purposes of identifying,
preventing, or recouping improper payments to an applicant for, or
recipient of, Federal funds, including funds disbursed by a state
(meaning a state of the United States, the District of Columbia, a
territory or possession of the United States, or a federally recognized
Indian tribe) in a state-administered, federally funded program.
HISTORY:
77 FR 73694 (December 11, 2012), 87 FR 5874 (February 2, 2022), and
88 FR 56058 (August 17, 2023).
[FR Doc. 2026-09339 Filed 5-11-26; 8:45 am]
BILLING CODE 6325-46-P
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