Notice2026-05931
Privacy Act of 1974; System of Records
Primary source
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Published
March 27, 2026
Effective
March 27, 2026
Issuing agencies
Export-Import Bank
Abstract
Pursuant to the Privacy Act of 1974, the Export Import Bank of the United States ("EXIM", "EXIM Bank", or "The Bank") proposes to update a system of records notice ("SORN"). The updated system of records described in this notice, EXIM Federal Personnel Payroll System (FPPS) enables EXIM's Security Office staff to process EXIM's personnel, payroll, and time and labor data to facilitate payments, benefits, and pensions. FPPS also provides personnel and payroll data to the FPPS Datamart application which EXIM uses to perform queries and report on FPPS information. FPPS is an online personnel and payroll system providing support to Federal agency customers through interagency agreement with the IBC. FPPS is customized to meet customer needs for creating and generating the full life cycle of personnel transactions. FPPS allows for immediate updates and edits of personnel and payroll data. FPPS also handles regulatory requirements such as specialized pay, garnishments, and special appointment programs. FPPS also operates in batch mode for performing close of business, payroll calculation, and other processes. FPPS customers can use a web-enabled interface, WebFPPS, to access FPPS through a web browser to perform personnel and payroll tasks. FPPS is a major application that consists of several minor applications to include time and attendance applications, a system for creating retirement cards and updating retirement records, a system for converting client data for integration into FPPS. The purpose of this system is to ensure proper payment of salary and benefits to EXIM personnel, and to track time worked, leave, or other absences for reporting and compliance purposes. Use of this system will streamline EXIM Bank's personnel, payroll and other human resources functions into a unified, secure system, thereby improving employee input into these systems while enhancing data integrity and security and improving operational efficiency.
Full Text
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<title>Federal Register, Volume 91 Issue 59 (Friday, March 27, 2026)</title>
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[Federal Register Volume 91, Number 59 (Friday, March 27, 2026)]
[Notices]
[Pages 14843-14847]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-05931]
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EXPORT-IMPORT BANK
Privacy Act of 1974; System of Records
AGENCY: Export Import Bank of the United States.
ACTION: Notice of a modified system of records.
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SUMMARY: Pursuant to the Privacy Act of 1974, the Export Import Bank of
the United States (``EXIM'', ``EXIM Bank'', or ``The Bank'') proposes
to update a system of records notice (``SORN''). The updated system of
records described in this notice, EXIM Federal Personnel Payroll System
(FPPS) enables EXIM's Security Office staff to process EXIM's
personnel, payroll, and time and labor data to facilitate payments,
benefits, and pensions. FPPS also provides personnel and payroll data
to the FPPS Datamart application which EXIM uses to perform queries and
report on FPPS information. FPPS is an online personnel and payroll
system providing support to Federal agency customers through
interagency agreement with the IBC. FPPS is customized to meet customer
needs for creating and generating the full life cycle of personnel
transactions. FPPS allows for immediate updates and edits of personnel
and payroll data. FPPS also handles regulatory requirements such as
specialized pay, garnishments, and special appointment programs. FPPS
also operates in batch mode for performing close of business, payroll
calculation, and other processes. FPPS customers can use a web-enabled
interface, WebFPPS, to access FPPS through a web browser to perform
personnel and payroll tasks. FPPS is a major application that consists
of several minor applications to include time and attendance
applications, a system for creating retirement cards and updating
retirement records, a system for converting client data for integration
into FPPS. The purpose of this system is to ensure proper payment of
salary and benefits to EXIM personnel, and to track time worked, leave,
or other absences for reporting and compliance purposes. Use of this
system will streamline EXIM Bank's personnel, payroll and other human
resources functions into a unified, secure system, thereby improving
employee input into these systems while enhancing data integrity and
security and improving operational efficiency.
DATES: The system of records described herein will become effective
March 27, 2026. The deadline to submit comments on this system of
records, as well as the date on which the below routine uses will
become effective, will be 30 days after Federal Register publication.
ADDRESSES: You may submit written comments to EXIM Bank by any of the
following methods:
<bullet> Federal e-Rulemaking Portal: <a href="https://www.regulations.gov">https://www.regulations.gov</a>.
Follow the website instructions for submitting comments.
<bullet> Email: <a href="/cdn-cgi/l/email-protection#1a4975687434597577777f746e695a7f627377347d756c"><span class="__cf_email__" data-cfemail="45162a372b6b062a2828202b313605203d2c286b222a33">[email protected]</span></a>. Refer to SORN in the
subject line.
<bullet> Mail or Hand Delivery: Address letters to the Freedom of
Information Act Office and the Office of Information Management and
Technology, Export Import Bank of the United States, 811 Vermont Avenue
NW, Washington, DC 20571.
Commenters are strongly encouraged to submit public comments
electronically. EXIM Bank expects to have limited personnel available
to process public comments that are submitted on paper through mail.
Until
[[Page 14844]]
further notice, any comments submitted on paper will be considered to
the extent practicable.
All submissions must include the agency's name (Export Import Bank
of the United States, or EXIM Bank) and reference this notice. Comments
received will be posted without change to EXIM Bank's website. Do not
submit comments that include any Personally Identifiable Information
(PII) or confidential business information. Copies of comments may also
be obtained by writing to the Freedom of Information Act Office and the
Office of Information Management and Technology, Export Import Bank of
the United States, 811 Vermont Avenue NW, Washington, DC 20571.
FOR FURTHER INFORMATION CONTACT: For further information, contact
Michael Soybel, Acting Assistant General Counsel for Administration, at
<a href="/cdn-cgi/l/email-protection#3954505a51585c55174a56405b5c55795c415054175e564f"><span class="__cf_email__" data-cfemail="f69b9f959e97939ad885998f94939ab6938e9f9bd8919980">[email protected]</span></a> or (202) 565-3475 or by going to the website:
<a href="https://exim.gov/about/freedom-information-act/privacy-act-requests/pia-notices-assessments">https://exim.gov/about/freedom-information-act/privacy-act-requests/pia-notices-assessments</a>.
SUPPLEMENTARY INFORMATION: EXIM FPPS processes EXIM's personnel,
payroll, and time and labor data to facilitate payments, benefits, and
pensions. FPPS also provides personnel and payroll data to the FPPS
Datamart application which EXIM uses to perform queries and report on
FPPS information.
The report of this update to this system of records has been
submitted to the Committee on Oversight and Government Reform of the
House of Representatives, the Committee on Homeland Security and
Governmental Affairs of the Senate, and the Office of Management and
Budget, pursuant to OMB Circular A-108, ``Federal Agency
Responsibilities for Review, Reporting, and Publication under the
Privacy Act'' (Dec. 2016) and the Privacy Act, 5 U.S.C. 552a(r).
The purpose of this notice is to update the routine uses of this
system to comport to the requirements of M-25-32--Preventing Improper
Payments and Protecting Privacy through the Do Not Pay--issued by OMB
on August 20, 2025.
SYSTEM NAME AND NUMBER:
System Name: EXIM Federal Personnel Payroll System (FPPS)
System Number: N/A
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
This electronic system will be used via a web interface by EXIM
staff from the HQ of the Export Import Bank of the United States, 811
Vermont Avenue NW, Washington, DC 20571, through an electronic database
managed by the DOI IBC in Denver, Colorado. FPPS customers will use a
web-enabled interface, WebFPPS, to access FPPS through a web browser to
perform personnel and payroll tasks. The FPPS functionality of certain
applications are only accessible via the IBC or EXIM Bank intranets,
and interconnections with the FPPS are outlined in the Interconnection
Security Agreement and/or Memorandum of Understanding between EXIM Bank
and IBC. The system is located and managed at U.S. Department of the
Interior, Interior Business Center, Human Resources and Payroll
Services, 7301 W Mansfield Ave. MS D-2000 Denver, CO 80235.
SYSTEM MANAGER(S):
Nakia Burton, Deputy Chief Human Capital Officer (DCHCO),
Export-Import Bank of the United States, 811 Vermont Avenue NW,
Washington, DC 20571 Email: <a href="/cdn-cgi/l/email-protection#6d230c06040c432f181f1902032d08150400430a021b"><span class="__cf_email__" data-cfemail="a1efc0cac8c08fe3d4d3d5cecfe1c4d9c8cc8fc6ced7">[email protected]</span></a>.
Telephone number: (202)565-3335.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
EXIM requests the information in this application under the
following authorization: The Export-Import Bank Act of 1945, as amended
(12 U.S.C. 635 et seq.); 5 U.S.C. 5101, et seq., 5501 et seq., 5525 et
seq., and 6301 et seq.; 31 U.S.C. 3512; Executive Order 9397 as amended
by Executive Order 13478, relating to Federal agency use of Social
Security numbers. 31 U.S.C. 3512 et seq.; and 5 CFR part 293; and
Executive Order (E.O.) 14249, Protecting America's Bank Account Against
Fraud, Waste, and Abuse.
PURPOSE(S) OF THE SYSTEM:
EXIM Federal Personnel Payroll System (FPPS) processes EXIM's
personnel, payroll, and time and labor data to facilitate payments,
benefits, and pensions. FPPS also provides personnel and payroll data
to the FPPS Datamart application which EXIM uses to perform queries and
report on FPPS information.
FPPS is an online personnel and payroll system providing support to
Federal agency customers through interagency agreement with the IBC.
FPPS is customized to meet customer needs for creating and generating
the full life cycle of personnel transactions. FPPS allows for
immediate updates and edits of personnel and payroll data. FPPS also
handles regulatory requirements such as specialized pay, garnishments,
and special appointment programs. FPPS also operates in batch mode for
performing close of business, payroll calculation, and other processes.
FPPS customers can use a web-enabled interface, WebFPPS, to access FPPS
through a web browser to perform personnel and payroll tasks. FPPS is a
major application that consists of several minor applications to
include time and attendance applications, a system for creating
retirement cards and updating retirement records, a system for
converting client data for integration into FPPS. The purpose of this
system is to ensure proper payment of salary and benefits to EXIM
personnel, and to track time worked, leave, or other absences for
reporting and compliance purposes. Use of this system will streamline
EXIM Bank's personnel, payroll and other human resources functions into
a unified, secure system, thereby improving employee input into these
systems while enhancing data integrity and security and improving
operational efficiency.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The FPPS system data contains Personally Identifiable Information
(PII) on current and former EXIM Bank employees, including volunteers
and emergency employees, and limited information regarding employee
spouses, dependents, emergency contact, or in the case of an estate, a
trustee.
CATEGORIES OF RECORDS IN THE SYSTEM:
Categories of Records in the FPPS System include:
<bullet> Name
<bullet> Citizenship
<bullet> Sex
<bullet> Birth Date
<bullet> Marital Status
<bullet> Other Names Used
<bullet> Truncated SSN
<bullet> Legal Status
<bullet> Place of Birth
<bullet> Security Clearance
<bullet> Spouse Information
<bullet> Financial Information
<bullet> Medical Information
<bullet> Disability Information
<bullet> Education Information
<bullet> Emergency Contact
<bullet> Race/Ethnicity
<bullet> Social Security Number (SSN)
<bullet> Personal Cell Telephone Number
<bullet> Personal Email Address
<bullet> Home Telephone Number
<bullet> Employment Information
<bullet> Military Status/Service
<bullet> Mailing/Home Address
<bullet> Taxpayer Identification Number
<bullet> Bank Account Information such as Routing and Account
Numbers
<bullet> Beneficiary Information
<bullet> Savings Bond Co-Owner Name(S) and Information
[[Page 14845]]
<bullet> Family Member and Dependents Information
<bullet> Professional Licensing and Credentials
<bullet> Family Relationships
<bullet> Age
<bullet> Involuntary Debt (Garnishments or Child Support Payments)
<bullet> Court Order Information
<bullet> Back Pay Information
<bullet> User ID
<bullet> Time and Attendance Data
<bullet> Leave Time Information
<bullet> Employee Common Identifier (ECI)
<bullet> Volunteer Emergency Contact Information
<bullet> Person Number which is a unique number that identifies a
person within FPPS
<bullet> Person Number-Emergency which is a unique number
identifying an individual within FPPS for a Leave Share Occurrence
<bullet> Person Number-Volunteer which is a unique number
identifying an individual within the FPPS Volunteer Database.
RECORD SOURCE CATEGORIES:
The source of the information maintained in EXIM FPPS is the
Individual/employee, HR staff personnel and other: state courts for
garnishments.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures that are generally permitted under
5 U.S.C. 552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed to authorized
entities, as is determined to be relevant and necessary, outside EXIM
as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
a. To the Department of Justice (DOJ) when:
(1) EXIM, or
(2) Any employee of EXIM in his or her official capacity, or
(3) Any employee of EXIM in his or her individual capacity when the
DOJ has been asked, or has agreed, to represent the employee, or
(4) The United States, when EXIM determines that litigation is
likely to affect the agency, is a party to litigation, or has an
interest in such litigation, and the use of such records by the DOJ is
deemed by EXIM to be relevant and necessary to the litigation.
b. To a court or adjudicative body in a proceeding, when:
(1) EXIM, or
(2) Any employee of EXIM in his or her official capacity,
(3) Any employee of EXIM in his or her individual capacity when the
EXIM has agreed to represent the employee, or
(4) The United States, when EXIM determines that litigation is
likely to affect EXIM, is a party to litigation or has an interest in
such litigation, and the use of such records by the DOJ is deemed by
EXIM to be relevant and necessary to the litigation.
c. Except as noted on Standard Forms SF 85, 85-P, 86, and 86-C,
when a record, alone or in conjunction with other records, indicates a
violation or potential violation of law, whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program statute, or by regulation, rule, or order issued
pursuant to such a statute, to the appropriate public authority,
whether federal, state, local, foreign, tribal, or otherwise,
responsible for enforcing, investigating or prosecuting such violation
or charged with enforcing or implementing the statute, or rule,
regulation, or order issued pursuant to the statute, if the information
disclosed is relevant to any enforcement, regulatory, investigative or
prosecutorial responsibility of the receiving entity.
d. To a congressional office in response to an inquiry from that
office made at the written request of the constituent about whom the
record is maintained.
e. To the National Archives and Records Administration (NARA) for
records management functions authorized by laws, regulations, and
policies governing NARA operations and agency records management
responsibilities.
f. To contractors or other authorized individuals performing work
on a contract, service, cooperative agreement, job, or other activity
on behalf of the EXIM Bank who have a need to access the information in
the performance of their duties or activities.
g. To a court, magistrate, or administrative tribunal during an
administrative proceeding or judicial proceeding, including disclosures
to opposing counsel or witnesses (including expert witnesses) during
discovery or other pre-hearing exchanges of information, litigation, or
settlement negotiations, where relevant and necessary to a proceeding,
or in connection with criminal law proceedings.
h. To any source or potential source from which information is
requested in the course of an investigation concerning the retention of
an employee or other personnel action (other than hiring), or the
retention of a security clearance, contract, grant, license, or other
benefit, to the extent necessary to identify the individual, inform the
source of the nature and purpose of the investigation, and to identify
the type of information requested.
i. To a Federal, State, local, foreign, or Tribal or other public
authority to the extent that this system of records contains
information relevant to the retention of an employee, the retention of
a security clearance, the letting of a contract, or the issuance or
retention of a license, grant, or other benefit. The other agency or
licensing organization may then make a request supported by the written
consent of the individual for the entire record if it so chooses. No
disclosure will be made unless the information has been determined to
be sufficiently reliable to support a referral to another office within
the agency or to another federal agency for criminal, civil,
administrative personnel or regulatory action.
j. To the news media or the general public, factual information the
disclosure of which would be in the public interest, and which would
not constitute an unwarranted invasion of personal privacy, consistent
with Freedom of Information Act standards.
k. To a Federal, State, or local agency, or other appropriate
entities or individuals, or through established liaison channels to
selected foreign governments, in order to enable an intelligence agency
to carry out its responsibilities under the National Security Act of
1947 as amended, the CIA Act of 1949 as amended, Executive Order 12333
or any successor order, applicable national security directives, or
classified implementing procedures approved by the Attorney General and
promulgated pursuant to such statutes, orders.
l. To appropriate agencies, entities, and persons when: (1) EXIM
suspects or has confirmed that there has been a breach of the system of
records; (2) EXIM has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, EXIM
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with EXIM's efforts to respond to the suspected or
confirmed breach or to prevent, minimize, or remedy such harm.
m. To Another Federal agency or Federal entity, when EXIM
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (a) responding to
a suspected or confirmed
[[Page 14846]]
breach or (b) preventing, minimizing, or remedying the risk of harm to
individuals, the recipient agency or entity (including its information
systems, programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.
n. To the U.S. Department of the Treasury when disclosure of the
information is relevant to review payment and award eligibility through
the Do Not Pay Working System for the purposes of identifying,
preventing, or recouping improper payments to an applicant for, or
recipient of, Federal funds, including funds disbursed by a state
(meaning a state of the United States, the District of Columbia, a
territory or possession of the United States, or a federally recognized
Indian tribe) in a state-administered, federally funded program.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Data maintained in FPPS will be stored electronically by IBC. Data
is protected by the following electronic security systems: Password,
Firewall, Encryption, User ID, Intrusion Detection System, Virtual
Private Network (VPN), Public Key Infrastructure (PKI) Certificates,
Personal Identity Verification (PIV) Card.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
FPPS authorized users, including EXIM authorized Human Capital
personnel, may retrieve information on an individual using full name,
SSN and Employee Common Identifier (ECI).
Certain personnel within EXIM and IBC, involved in operations and
maintenance of FPPS payroll operations, can retrieve information on an
individual using:
<bullet> ECI--unique number identifying employees across Federal
automated systems
<bullet> SSN and full name
<bullet> Person Number--unique number which identifies a person
within FPPS
<bullet> Person Number-Emergency--unique number identifying an
individual within FPPS for a leave share occurrence
<bullet> Person Number-Volunteer--unique number identifying an
individual within the FPPS volunteer database
<bullet> Taxpayer Identification Number (TIN)--unique number
identifying a trustee for the estate of a deceased employee
Additionally, reports can be produced on an individual containing
many of the data elements in FPPS. FPPS also routinely generates a
variety of reports related to employment that are required by law, such
as Internal Revenue Service (IRS) forms (1099-MISC and W-2); reports of
withholdings and contributions for benefits and union dues; and reports
on individuals who are delinquent on child-support payments. Access to
the reports is limited to employees who process or file the reports and
individuals who are granted access on a need-to-know basis. Copies of
the reports may also be provided to government entities as required by
law, such as tax forms to the IRS.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are archived/disposed of during the routine data sync for
individuals who are no longer employees or contractors of EXIM.
Otherwise, records are maintained and destroyed in accordance with the
National Archives and Record Administration's (``NARA'') Basic Laws and
Authorities (44 U.S.C. 3301, et seq.) or an EXIM Bank records
disposition schedule approved by NARA.
EXIM Bank is responsible for purging employee data according to the
records schedule after an employee's access authority is terminated or
the employee retires, changes jobs, or dies. The IBC may purge or
delete any customer payroll or personnel records if it is agreed upon
in the Inter-Agency Agreement with the IBC.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
<bullet> Information about individuals whose data is in FPPS cannot
be retrieved without knowing specific information about the employee.
FPPS supports a full suite of human resources functions, including
calculating payroll. The data in FPPS is necessary to perform those
functions and to comply with related Federal laws and regulations. To
prevent misuse, (e.g., unauthorized browsing) EXIM Bank signed a
Service Level Agreement (SLA) with the IBC to clearly establish and
document IBC and client security roles and responsibilities. Most of
the employee data in FPPS is collected from individuals and entered
into FPPS by an authorized Federal human resource professional with
access to the system.
<bullet> Access to FPPS related records is restricted to HR
personnel. Access to the records is restricted to those with specific
roles in the Personal Identity Verification (PIV) process, requires
access to background investigation forms to perform their duties, and
who have been given a password and PIV card to access applicable files
within the system.
<bullet> The FPPS system has undergone a formal Security
Authorization and Accreditation and has been granted an authority to
operate by DOI in accordance with FISMA and NIST standards. FPPS is
rated as FISMA moderate based upon the type of data, and it requires
strict security and privacy controls to protect the confidentiality,
integrity, and availability of the sensitive PII contained in the
system.
<bullet> The security of the information being stored and
transmitted in FPPS is protected through the use of FIPS 140-2 approved
encryption mechanisms.
RECORD ACCESS PROCEDURES:
Requests to access records under the Privacy Act must be submitted
in writing and must be signed by the requestor. Requests should be
addressed to the Freedom of Information Act Office and the Office of
Information Management and Technology, Export Import Bank of the United
States, 811 Vermont Avenue NW, Washington, DC 20571. The request must
comply with the requirements of 12 CFR 404.14.
CONTESTING RECORD PROCEDURES:
Individuals seeking to contest and/or amend records under the
Privacy Act must submit a request in writing. The request must be
signed by the requestor and should be addressed to the Freedom of
Information Act Office and the Office of Information Management and
Technology, Export Import Bank of the United States, 811 Vermont Avenue
NW, Washington, DC 20571. The request must comply with the requirements
of 12 CFR 404.14.
NOTIFICATION PROCEDURES:
Individuals wishing to determine whether this system of records
contains information about them may do so by submitting a written
request to the Freedom of Information Act Office and the Office of
Information Management and Technology, Export Import Bank of the United
States, 811 Vermont Avenue NW, Washington, DC 20571. The written
request must include the following:
1. Name;
2. Type of information requested;
3. Address to which the information should be sent; and
4. Signature.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
[[Page 14847]]
HISTORY:
82 FR 20878 (May 4, 2017).
Lin Zhou,
Information System Security Manager (ISSM).
[FR Doc. 2026-05931 Filed 3-26-26; 8:45 am]
BILLING CODE 6690-01-P
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