Notice2026-05870
Privacy Act of 1974; System of Records
Primary source
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Published
March 26, 2026
Issuing agencies
Environmental Protection Agency
Abstract
The U.S. Environmental Protection Agency's (EPA) Office of Acquisition Solutions is giving notice that it proposes to modify a system of records pursuant to the provisions of the Privacy Act of 1974 to add a new routine use as required by Executive Order (E.O.) 14249 and OMB Memorandum M-25-32, and to update the contact information for the Agency Privacy Officer.
Full Text
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<title>Federal Register, Volume 91 Issue 58 (Thursday, March 26, 2026)</title>
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[Federal Register Volume 91, Number 58 (Thursday, March 26, 2026)]
[Notices]
[Pages 14696-14698]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-05870]
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ENVIRONMENTAL PROTECTION AGENCY
[FRL-13278-01-OMS]
Privacy Act of 1974; System of Records
AGENCY: Office of Mission Support (OMS), Environmental Protection
Agency (EPA).
ACTION: Notice of a modified system of records.
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SUMMARY: The U.S. Environmental Protection Agency's (EPA) Office of
Acquisition Solutions is giving notice that it proposes to modify a
system of records pursuant to the provisions of the Privacy Act of 1974
to add a new routine use as required by Executive Order (E.O.) 14249
and OMB Memorandum M-25-32, and to update the contact information for
the Agency Privacy Officer.
DATES: Persons wishing to comment on this system of records notice must
do so by April 27, 2026.
ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OMS-2020-0210, by one of the following methods:
Federal eRulemaking Portal: <a href="https://www.regulations.gov">https://www.regulations.gov</a> Follow the
online instructions for submitting comments.
Email: <a href="/cdn-cgi/l/email-protection#ddb9b2beb6b8a982b2b0ae9db8adbcf3bab2ab"><span class="__cf_email__" data-cfemail="573338343c322308383a241732273679303821">[email protected]</span></a>. Include the Docket ID number in the
subject line of the message.
Fax: 202-566-1752.
Mail: OMS Docket, Environmental Protection Agency, Mail Code:
2822T, 1200 Pennsylvania Ave. NW, Washington, DC 20460.
Hand Delivery: OMS Docket, EPA/DC, WJC West Building, Room 3334,
1301 Constitution Ave. NW, Washington, DC 20460. Such deliveries are
only accepted during the Docket's normal hours of operation, and
special arrangements should be made for deliveries of boxed
information.
Instructions: Direct your comments to Docket ID No. EPA-HQ-OMS-
2020-0210. The EPA policy is that all comments received will be
included in the public docket without change and may be made available
online at <a href="https://www.regulations.gov">https://www.regulations.gov</a>, including any personal
information provided, unless the comment includes information claimed
to be Controlled Unclassified Information (CUI) or other information
for which disclosure is restricted by statute. Do not submit
information that you consider to be CUI or otherwise protected through
<a href="https://www.regulations.gov">https://www.regulations.gov</a>. The <a href="https://www.regulations.gov">https://www.regulations.gov</a> website is
an ``anonymous access'' system for EPA,
[[Page 14697]]
which means the EPA will not know your identity or contact information
unless you provide it in the body of your comment. Each agency
determines submission requirements within their own internal processes
and standards. EPA has no requirement to include personal information.
If you send an email comment directly to the EPA without going through
<a href="https://www.regulations.gov">https://www.regulations.gov</a> your email address will be automatically
captured and included as part of the comment that is placed in the
public docket and made available on the internet. If you submit an
electronic comment, the EPA recommends that you include your name and
other contact information in the body of your comment. If the EPA
cannot read your comment due to technical difficulties and cannot
contact you for clarification, the EPA may not be able to consider your
comment. Electronic files should avoid the use of special characters,
any form of encryption, and be free of any defects or viruses. For
additional information about the EPA public docket, visit the EPA
Docket Center homepage at <a href="https://www.epa.gov/dockets">https://www.epa.gov/dockets</a>.
Docket: All documents in the docket are listed in the <a href="https://www.regulations.gov">https://www.regulations.gov</a> index. Although listed in the index, some
information is not publicly available, e.g., CUI or other information
for which disclosure is restricted by statute. Certain other material,
such as copyrighted material, will be publicly available only in hard
copy. Publicly available docket materials are available either
electronically in <a href="https://www.regulations.gov">https://www.regulations.gov</a> or in hard copy at the
OMS Docket, EPA/DC, WJC West Building, Room 3334, 1301 Constitution
Ave. NW, Washington. DC 20460.
We encourage the public to submit comments via <a href="https://www.regulations.gov">https://www.regulations.gov</a> or email, as there may be a delay in processing
mail and faxes. Hand deliveries and couriers may be received by
scheduled appointment only. For further information on EPA Docket
Center services and the current status, please visit us online at
<a href="https://www.epa.gov/dockets">https://www.epa.gov/dockets</a>. The telephone number for the Public
Reading Room is (202) 566-1744, and the telephone number for the OMS
Docket is (202) 566-1752.
FOR FURTHER INFORMATION CONTACT: Please submit questions to Victor
Rodriguez, email: <a href="/cdn-cgi/l/email-protection#a7d5c8c3d5cec0d2c2dd89d1cec4d3c8d5e7c2d7c689c0c8d1"><span class="__cf_email__" data-cfemail="cdbfa2a9bfa4aab8a8b7e3bba4aeb9a2bf8da8bdace3aaa2bb">[email protected]</span></a>, telephone: 202-564-2212,
Traci Jones, email: <a href="/cdn-cgi/l/email-protection#e2888d8c8791cc969083818ba2879283cc858d94"><span class="__cf_email__" data-cfemail="c8a2a7a6adbbe6bcbaa9aba188adb8a9e6afa7be">[email protected]</span></a>, telephone: 202-564-4338; Kevin
Barnes, email: <a href="/cdn-cgi/l/email-protection#0e6c6f7c606b7d20656b7867604e6b7e6f20696178"><span class="__cf_email__" data-cfemail="f99b988b979c8ad7929c8f9097b99c8998d79e968f">[email protected]</span></a>, telephone: 202-564-3893, or Lee
Kelly, email: <a href="/cdn-cgi/l/email-protection#711a141d1d085f1d1414311401105f161e07"><span class="__cf_email__" data-cfemail="1b707e77776235777e7e5b7e6b7a357c746d">[email protected]</span></a>, Agency Privacy Act Officer, 1200
Pennsylvania Ave. Washington, DC 20460; telephone: (202) 566-1197.
SUPPLEMENTARY INFORMATION: EPA's Acquisition System (EAS) is an
automated contract writing and management system with configurable
workflow used to initiate, award, modify, and track acquisition actions
for the procurement of goods and services. EPA is modifying the EAS
system of records notice (SORN) to comply with E.O. 14249 and OMB
Memorandum M-25-32, which require agencies to modify relevant SORNs to
include a routine use that allows for the disclosure of records to the
U.S. Department of the Treasury for the purpose of identifying,
preventing, or recouping fraud and improper payments. Additionally, EPA
is updating the contact information for the Agency Privacy Officer.
SYSTEM NAME AND NUMBER:
EPA Acquisition System (EAS), EPA-86.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Office of Acquisition Solutions, Environmental Protection Agency,
William Jefferson Clinton Building, 1200 Pennsylvania Avenue NW,
Washington, DC 20460. EAS is hosted as a Software as a Service (SaaS)
by Unison's Amazon Web Services (AWS) Cloud hosting environment which
is FedRAMP authorized.
SYSTEM MANAGER(S):
Stefan Martiyan, Director, Office of Acquisition Solutions,
Environmental Protection Agency, William Jefferson Clinton, 1200
Pennsylvania Avenue NW, Washington, DC 20460, email:
<a href="/cdn-cgi/l/email-protection#6e230f1c1a07170f00403d1a0b080f002e0b1e0f40090118"><span class="__cf_email__" data-cfemail="8dc0ecfff9e4f4ece3a3def9e8ebece3cde8fdeca3eae2fb">[email protected]</span></a>, telephone: 202-564-1987.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Executive Order 12072 (August 16, 1978); Federal Property and
Administrative Services Act of 1949, 40 U.S.C. 121; Office of Federal
Procurement Policy Act of 1974, 41 U.S.C. 1702.
PURPOSE(S) OF THE SYSTEM:
EPA uses EAS to initiate, award, modify and track acquisition
actions. EAS identifies employees who initiate acquisition actions or
are assigned to work on these actions. Specifically, the system tracks
the requisitioner, contract official, contract specialist, and
approving officials for each acquisition action.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Categories of individuals covered are EPA employees including the:
(a) EPA Project Officer, i.e., the individual who is responsible for
the review and evaluation of the application or proposal and the
monitoring of a resulting contract acquisition; (b) EPA Program
Official, i.e., the individual who is responsible for review and
approval of applications or proposals for funding; (c) EPA Budget
Official, i.e., the individual who is responsible for certifying
availability of funds for approved applications or proposals; (d) EPA
Contracting Officer or Contract Specialist, i.e., individuals who are
responsible for awarding and administering contracts, and (e) EPA
Merit/Peer Reviewers, i.e., individuals who provide a written review or
evaluation of the application or proposal to the EPA Project Officer.
(f) Vendor Representatives, i.e. corporate points of contact.
CATEGORIES OF RECORDS IN THE SYSTEM:
EAS collects EPA employee first name, last name, work email, work
telephone, EPA employee ID and LAN User ID information. The system also
collects other information required for the tracking or approval of a
contract action including contract proposals, technical reviews by a
peer reviewer, records of contract awards, financial data. EAS also
collects Vendor Contact information including: Vendor Code, Legal Name,
Data Universal Numbering System (DUNS) ID (a 9 character identifier
used for identifying the Vendor), Cage Code (used to provide a
standardized method of identifying a given facility at a specific
location.), address, phone number, fax number, and email address.
RECORD SOURCE CATEGORIES:
EAS collects EPA employee information from EPA's directory service.
Contract proposals and vendor information are collected directly from
the user via the Federal Government's System for Award Management
(SAM).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
The routine uses below are both related to and compatible with the
original purpose for which the information was collected. The following
general routine uses apply to this system (): A, B, C, D, E, F, G, H,
I, J, K, L, and M. An additional routine use that applies to this
system includes:
To the U.S. Department of the Treasury when disclosure of the
[[Page 14698]]
information is relevant to review payment and award eligibility through
the Do Not Pay Working System for the purposes of identifying,
preventing, or recouping improper payments to an applicant for, or
recipient of, Federal funds, including funds disbursed by a state
(meaning a state of the United States, the District of Columbia, a
territory or possession of the United States, or a federally recognized
Indian tribe) in a state-administered, federally funded program.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
These records are maintained electronically on computer storage
devices located at Unison's Amazon Web Services (AWS) Cloud hosting
environments (production and disaster recovery) which are Federal Risk
and Authorization Management Program (FedRAMP) authorized. Backups will
be maintained at production and disaster recovery sites, located at
Unison's Amazon Web Services (AWS) Cloud hosting environments
(production and disaster recovery). Computer records are maintained in
a secure, password protected environment. Access to computer records is
limited to those who have a need to know. All EAS user accounts are
assigned permissions as needed based on their job functions. Permission
level assignments will allow users access only to those functions for
which they are authorized. All records are maintained in secure,
access-controlled areas or buildings.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by the first name, last name and/or User ID
of EPA employees or Vendor ID (DUNS codes) associated with contracts.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
EPA will retain and dispose of EAS records in accordance with the
National Archives and Records Administration General Records Schedule
and EPA Records Schedule 055--Contracts Management Systems. EAS records
are retained for at least 6 years after contract closeout for non-
Superfund actions, and 30 years after contract closeout for Superfund
site actions.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Security controls used to protect personally identifiable
information in EAS are commensurate with those required for an
information system rated moderate for confidentiality, integrity, and
availability, as prescribed in NIST Special Publication, 800-53,
``Security and Privacy Controls for Information Systems and
Organizations,'' Revision 5.
1. Administrative Safeguards: EPA personnel are required to
complete annual agency Information Security and Privacy training. EPA
personnel are instructed to lock their computers when they leave their
desks.
2. Technical Safeguards: Electronic records are maintained in a
secure, password protected electronic system. EAS access is limited to
authorized, authenticated users. All of the system's electronic
communication utilizes Transport Layer Security (TLS), secure
communication protocol for all transactions.
3. Physical Safeguards: All records are maintained in secure,
access-controlled areas or buildings.
RECORD ACCESS PROCEDURES:
All requests for access to personal records should cite the Privacy
Act of 1974 and reference the type of request being made (i.e.,
access). Requests must include: (1) the name and signature of the
individual making the request; (2) the name of the Privacy Act system
of records to which the request relates; (3) a statement whether a
personal inspection of the records or a copy of them by mail is
desired; and (4) proof of identity. A full description of EPA's Privacy
Act procedures for requesting access to records is available at 40 CFR
part 16.
CONTESTING RECORD PROCEDURES:
Requests for correction or amendment must include: (1) the name and
signature of the individual making the request; (2) the name of the
Privacy Act system of records to which the request relates; (3) a
description of the information sought to be corrected or amended and
the specific reasons for the correction or amendment; and (4) proof of
identity. A full description of EPA's Privacy Act procedures for the
correction or amendment of a record are described in EPA's Privacy Act
regulations at 40 CFR part 16.
NOTIFICATION PROCEDURES:
Individuals who wish to be informed whether a Privacy Act system of
records maintained by EPA contains any record pertaining to them,
should make a written request to EPA, Attn: Agency Privacy Officer, MC
2810A, 1200 Pennsylvania Ave. NW, Washington, DC 20460,
<a href="/cdn-cgi/l/email-protection#4535372c3324263c052035246b222a33"><span class="__cf_email__" data-cfemail="e9999b809f888a90a98c9988c78e869f">[email protected]</span></a>, or submit their request online at <a href="https://epabap.my.site.com/privacy/s/">https://epabap.my.site.com/privacy/s/</a>. A full description of EPA's Privacy Act
procedures is included in EPA's Privacy Act regulations at 40 CFR part
16.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
86 FR 10949 (February 23, 2021).
Carter Farmer,
Senior Agency Official for Privacy.
[FR Doc. 2026-05870 Filed 3-25-26; 8:45 am]
BILLING CODE 6560-50-P
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