Notice2026-05690
Privacy Act of 1974; System of Records
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
March 24, 2026
Issuing agencies
Energy Department
Abstract
As required by the Privacy Act of 1974 and the Office of Management and Budget (OMB) Circulars A-108 and A-130, the Department of Energy (DOE or the Department) is publishing notice of a newly established Privacy Act System of Records. DOE proposes to reestablish system of records DOE-21 "Asset Readiness Management System (ARMS)." The Office of Nuclear Incident Response uses ARMS to quantify, monitor, and track readiness of and deploy personnel and equipment as part of a coordinated Federal government response to an emergency involving nuclear or radiological materials.
Full Text
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<title>Federal Register, Volume 91 Issue 56 (Tuesday, March 24, 2026)</title>
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[Federal Register Volume 91, Number 56 (Tuesday, March 24, 2026)]
[Notices]
[Pages 14007-14009]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-05690]
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DEPARTMENT OF ENERGY
Privacy Act of 1974; System of Records
AGENCY: United States Department of Energy.
ACTION: Notice of a new system of records.
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SUMMARY: As required by the Privacy Act of 1974 and the Office of
Management and Budget (OMB) Circulars A-108 and A-130, the Department
of Energy (DOE or the Department) is publishing notice of a newly
established Privacy Act System of Records. DOE proposes to reestablish
system of records DOE-21 ``Asset Readiness Management System (ARMS).''
The Office of Nuclear Incident Response uses ARMS to quantify, monitor,
and track readiness of and deploy personnel and equipment as part of a
coordinated Federal government response to an emergency involving
nuclear or radiological materials.
DATES: This System of Records Notice (SORN) will become applicable
following the end of the public comment period on April 23, 2026 unless
comments are received that result in a contrary determination.
ADDRESSES: Written comments should be sent to Nicole Sanchez, Chief
Privacy Officer, U.S. Department of Energy, 1000 Independence Avenue
SW, Rm 8H-085, Washington, DC 20585, by facsimile at 202-586-8151, or
by email at <a href="/cdn-cgi/l/email-protection#b2c2c0dbc4d3d1cbf2dac39cd6ddd79cd5ddc4"><span class="__cf_email__" data-cfemail="3444465d4255574d745c451a505b511a535b42">[email protected]</span></a>.
FOR FURTHER INFORMATION CONTACT: Nicole Sanchez, Chief Privacy Officer,
U.S. Department of Energy, 1000 Independence Avenue SW, Rm 8H-085,
Washington, DC 20585, 202-586-0166, or by email at <a href="/cdn-cgi/l/email-protection#b3c3c1dac5d2d0caf3dbc29dd7dcd69dd4dcc5"><span class="__cf_email__" data-cfemail="84f4f6edf2e5e7fdc4ecf5aae0ebe1aae3ebf2">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: On January 9, 2009, DOE published a
Compilation of its Privacy Act systems of records, which included
system of records DOE-21 ``Asset Readiness Management System (ARMS).''
DOE rescinded the SORN on September 11, 2024. At this time, DOE
proposes reestablishing this SORN as this SORN is applicable to the
U.S. National Nuclear Security Administration (NNSA).
SYSTEM NAME AND NUMBER:
DOE-21 Asset Readiness Management System (ARMS).
SECURITY CLASSIFICATION:
Classified and Unclassified.
SYSTEM LOCATION(S):
Headquarters: U.S. Department of Energy, 1000 Independence Avenue
SW, Washington, DC 20585.
Headquarters: U.S. Department of Energy, National Nuclear Security
Administration HQ, 1000 Independence Ave SW, Washington, DC 20585.
SYSTEM MANAGER(S):
Headquarters: U.S. Department of Energy, Director, Office of
Nuclear Incident Response, NA-84, National Nuclear Security
Administration, 1000 Independence Avenue SW, Washington, DC 20585.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7101 et seq.; 50 U.S.C. 2401 et seq.; Homeland Security
Presidential Directive 5 (HSPD-5), ``Management of Domestic
Incidents,'' The Homeland Security Act of 2002, Public Law 107-296, 116
Stat. 2135 (Nov. 25, 2002), Robert T. Stafford Disaster Relief and
Emergency Assistance Act, Public Law 106-390, 114 Stat. 1552-1575
(October 30, 2000).
PURPOSE(S) OF THE SYSTEM:
For those records described in Categories of Records in the System,
such records are maintained and used by the Office of Nuclear Incident
Response to quantify, monitor, and track readiness of and deploy
personnel and equipment as part of a coordinated Federal government
response to an emergency involving nuclear or radiological materials.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Federal employees, including DOE and National Nuclear Security
Administration (NNSA) employees, military personnel, contractors, and
subcontractors.
CATEGORIES OF RECORDS IN THE SYSTEM:
The following information may be maintained in the system: Names,
home addresses, home and work telephone numbers, email addresses,
Social Security numbers (SSNs), employee numbers, dates of hire, DOE
badge number, security clearance number, dates of birth, tourist
passport numbers,
[[Page 14008]]
official passport numbers, education level, blood types, immunization
records, training records, and other medical information.
RECORD SOURCE CATEGORIES:
Personally identifiable information (PII) is sourced directly from
the individual to whom it pertains as well as from training records.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
1. A record from this system may be disclosed as a routine use to
officials of the Federal Bureau of Investigation, Department of
Defense, Nuclear Regulatory Commission, Environmental Protection
Administration, National Aeronautics Space Administration, Department
Homeland Security, and Department of State who have been approved as
agents by NNSA Office of Nuclear Incident Response for purposes of
managing and assessing state of readiness, to obtain visas for official
foreign travel, and to provide information to gain access to incident
areas controlled by one or more U.S. government agencies under the
National Response Plan.
2. A record from the system may be disclosed as a routine use to
the appropriate local, state or Federal agency when records alone or in
conjunction with other information indicates a violation or potential
violation of law whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program pursuant
thereto.
3. A record from this system may be disclosed as a routine use for
the purpose of an investigation, settlement of claims, or the
preparation and conduct of litigation to (1) persons representing the
Department in the investigation, settlement or litigation, and to
individuals assisting in such representation; (2) others involved in
the investigation, settlement, and litigation, and their
representatives and individuals assisting those representatives; and
(3) witness, potential witness, or their representatives and
assistants, and any other person who possesses information pertaining
to the matter when it is necessary to obtain information or testimony
relevant and necessary to the matter.
4. A record from this system may be disclosed as a routine use in
court or administrative proceedings to the tribunals, counsel, other
parties, witnesses, and the public (in publicly available pleadings,
filings or discussion in open court) when such disclosure: (1) is
relevant to, and necessary for, the proceeding; (2) is compatible with
the purpose for which the Department collected the records; and (3) the
proceedings involve:
a. The Department, its predecessor agencies, current or former
contractor of the Department, or other United States Government
agencies and their components, or
b. A current or former employee of the Department and its
predecessor agencies, current or former contractors of the Department,
or other United States Government agencies and their components, who is
acting in an official capacity or in any individual capacity where the
Department or other United States Government agency has agreed to
represent the employee.
5. A record from the system may be disclosed as a routine use to
DOE contractors in the performance of their contracts, and their
officers and employees who have a need for the record in the
performance of their duties. Those provided information under this
routine use are subject to the same limitations applicable to
Department officers and employees under the Privacy Act.
6. A record from the system may be disclosed as a routine use to a
Federal, state, or local agency to obtain information relevant to a
Departmental decision concerning the hiring or retention of an
employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant, or other benefit. The
Department must deem such disclosure to be compatible with the purpose
for which the Department collected the information.
7. A record from this system may be disclosed to a member of
Congress submitting a request involving a constituent when the
constituent has requested assistance from the member concerning the
subject of the record; the member must provide a copy of the
constituent's request for assistance.
8. A record from this system may be disclosed as a routine use to
appropriate agencies, entities, and persons when (1) the Department
suspects or has confirmed that there has been a breach of the system of
records; (2) the Department has determined that as a result of the
suspected or confirmed breach there is a risk of harm to economic or
property interests, identity theft or fraud to individuals, DOE
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with the Department's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
9. A record from this system may be disclosed as a routine use to
another Federal agency or Federal entity, when the Department
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records will be stored as electronic records in a computer
database.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by name, employee number, email address, work
telephone number, or home telephone number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records retention and disposal authorities are contained in the
General Records Schedule and DOE record schedules that have been
approved by the National Archives and Records Administration (NARA).
Some records in this system are currently unscheduled, which requires
the records to be retained as permanent until NARA approves a DOE
Records Disposition Schedule, while other records will be destroyed
between 3-250 years.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
<bullet> Administrative: Access to all records is limited to need-
to-know personnel only, with access to electronic records based on role
and either two-factor authentication or password protection. The system
requires passwords to be complex and to be changed frequently. Users
accessing system records undergo frequent training in Privacy Act and
information security requirements. Security and privacy controls are
reviewed on an ongoing basis.
<bullet> Technical: Computerized records systems are safeguarded on
Departmental networks configured for role-based access based on job
responsibilities and organizational affiliation. Privacy and security
controls
[[Page 14009]]
are in place for this system and are updated in accordance with
applicable requirements as determined by the National Institute for
Standards and Technology (NIST) including NIST Special Publication (SP)
800-53.
<bullet> Physical: Computer servers on which electronic records are
stored are located in secured Department facilities, which are
protected by security guards, identification badges, and cameras. Paper
copies of all records are locked in file cabinets, file rooms, or
offices and under the control of authorized personnel. Access to these
facilities is granted only to authorized personnel and each person
granted access to the system must be individual authorized to use the
system.
RECORD ACCESS PROCEDURES:
The Department follows the procedures outlined in 10 CFR 1008.4.
Valid identification of the individual making the request is required
before information will be processed, given, access granted, or a
correction considered, to ensure that information is processed given,
corrected, or records disclosed or corrected only at the request of the
proper person.
CONTESTING RECORD PROCEDURES:
Any individual may submit a request to the System Manager and
request a copy of any records relating to them. Any individual may
appeal the denial of a request made by him or her for information about
or for access to or correction or amendment of records. An appeal shall
be filed within 90 calendar days after receipt of the denial. When an
appeal is filed by mail, the postmark is conclusive as to timeliness.
The appeal shall be in writing and must be signed by the individual.
The words ``PRIVACY ACT APPEAL'' should appear in capital letters on
the envelope and the letter. Appeals relating to DOE records shall be
directed to the Director, Office of Hearings and Appeals (OHA), 1000
Independence Ave. SW, Washington, DC 20585.
NOTIFICATION PROCEDURES:
In accordance with the DOE regulation implementing the Privacy Act,
10 CFR 1008, a request by an individual to determine if a system of
records contains information about themselves should be directed to the
U.S. Department of Energy, Headquarters, Privacy Act Officer. The
request should include the requester's complete name and the time
period for which records are sought.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This SORN was originally published in the Federal Register, 74 FR
1022, pages 1022-1023, on January 9, 2009. This SORN was rescinded on
September 11, 2024, in the Federal Register, 89 FR 155, pages 65618-
65619.
Signing Authority
This document of the Department of Energy was signed on March 19,
2026, by Dawn Zimmer, Senior Agency Official for Privacy, pursuant to
delegated authority from the Secretary of Energy. That document with
the original signature and date is maintained by DOE. For
administrative purposes only, and in compliance with requirements of
the Office of the Federal Register, the undersigned DOE Federal
Register Liaison Officer has been authorized to sign and submit the
document in electronic format for publication, as an official document
of the Department of Energy. This administrative process in no way
alters the legal effect of this document upon publication in the
Federal Register.
Signed in Washington, DC, on March 20, 2026.
Jennifer Hartzell,
Alternate Federal Register Liaison Officer, U.S. Department of Energy.
[FR Doc. 2026-05690 Filed 3-23-26; 8:45 am]
BILLING CODE 6450-01-P
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</html>Indexed from Federal Register on March 24, 2026.
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