Notice2026-04842
Privacy Act of 1974; System of Records
Primary source
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Published
March 12, 2026
Effective
March 12, 2026
Issuing agencies
Health and Human Services Department
Abstract
In accordance with the requirements of the Privacy Act of 1974, as amended, the Department of Health and Human Services (HHS) is modifying system of records 09-90-0024 "HHS Financial Management System Records" to update the legal authorities, clarify the purpose descriptions, add a new routine use, and revise an existing routine use. The system of records is maintained by HHS' Office of the Assistant Secretary for Financial Resources (ASFR) and covers records retrieved by personal identifier about individuals who receive or are entitled to a payment from HHS and individuals who pay or owe money to HHS.
Full Text
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<title>Federal Register, Volume 91 Issue 48 (Thursday, March 12, 2026)</title>
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[Federal Register Volume 91, Number 48 (Thursday, March 12, 2026)]
[Notices]
[Pages 12200-12201]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-04842]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Privacy Act of 1974; System of Records
AGENCY: Office of the Assistant Secretary for Financial Resources
(ASFR), Department of Health and Human Services (HHS).
ACTION: Notice of modified systems of records.
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SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as amended, the Department of Health and Human Services (HHS) is
modifying system of records 09-90-0024 ``HHS Financial Management
System Records'' to update the legal authorities, clarify the purpose
descriptions, add a new routine use, and revise an existing routine
use. The system of records is maintained by HHS' Office of the
Assistant Secretary for Financial Resources (ASFR) and covers records
retrieved by personal identifier about individuals who receive or are
entitled to a payment from HHS and individuals who pay or owe money to
HHS.
DATES: In accordance with 5 U.S.C. 552a(e)(4) and (11), this notice is
effective March 12, 2026, with the exception of the new and revised
routine uses, which will be effective April 13, 2026. Please submit any
comments on this notice by April 13, 2026.
ADDRESSES: The public should address written comments on this notice to
Beth Kramer, HHS Privacy Act Officer, by email at <a href="/cdn-cgi/l/email-protection#e183849589cf8a93808c8493a1898992cf868e97"><span class="__cf_email__" data-cfemail="30525544581e5b42515d5542705858431e575f46">[email protected]</span></a>
or by mail addressed to: HHS Privacy Act Officer, FOIA/Privacy Act
Division, 200 Independence Ave. SW--Suite 729H, Washington, DC 20201.
FOR FURTHER INFORMATION CONTACT: General questions about the modified
system of records may be submitted to Beth Kramer, HHS Privacy Act
Officer, by email at <a href="/cdn-cgi/l/email-protection#bedcdbcad690d5ccdfd3dbccfed6d6cd90d9d1c8"><span class="__cf_email__" data-cfemail="365453425e185d44575b5344765e5e4518515940">[email protected]</span></a> or by mail addressed to: HHS
Privacy Act Officer, FOIA/Privacy Act Division, 200 Independence Ave.
SW--Suite 729H, Washington, DC 20201.
SUPPLEMENTARY INFORMATION: System of records 09-90-0024 ``HHS Financial
Management System Records'' is departmentwide; it covers any records
about individual payees and payors of HHS that are used to manage HHS
payment, collection, and accounting functions, unless covered by a more
specific System of Records Notice (SORN). HHS is revising the SORN for
system of records 09-90-0024, affecting the Authorities, Purpose(s),
and Routine Uses sections of the SORN, as follows:
<bullet> HHS is updating the Authorities section to add Executive
Order (E.O.) 14249, published at 90 FR 14011 (Mar. 28, 2025), titled
``Protecting America's Bank Account Against Fraud, Waste, and Abuse,''
and to remove 31 U.S.C. 3321 note (typed incorrectly as 31 U.S.C. 1321
note) which was repealed and moved to 31 U.S.C. 3354 in March 2020.
<bullet> HHS is revising the Purpose(s) section to make clear that
SORN 09-90-0024 is the only HHS SORN that covers records used to
determine award and payment eligibility through use of the Department
of the Treasury's Do Not Pay Working System, although other SORNs may
cover records used for other aspects of award and payment eligibility
determinations, i.e., aspects that do not involve using the Department
of the Treasury's Do Not Pay Working System.
<bullet> HHS is revising routine use 1 in the Routine Uses section
to use wording prescribed by the Office of Management and Budget (OMB)
in OMB Memorandum M-25-32, issued August 20, 2025, titled ``Preventing
Improper Payments and Protecting Privacy Through Do Not Pay,'' and to
move a portion of what is currently in routine use 1 to a separate, new
routine use 19. Revised routine use 1 will be worded as follows: ``1.
Records may be disclosed to the U.S. Department of the Treasury when
disclosure of the information is relevant to review payment and award
eligibility through the Do Not Pay Working System for the purposes of
identifying, preventing, or recouping improper payments to an applicant
for, or recipient of, Federal funds, including funds disbursed by a
state (meaning a state of the United States, the District of Columbia,
a territory or possession of the United States, or a federally
recognized Indian tribe) in a state-administered, federally funded
program.''
<bullet> HHS is adding a new routine use 19 which will be limited
to authorizing disclosures to the U.S. Department of the Treasury
(Treasury) for the purpose of effecting (meaning, disbursing or
issuing) payments.
Because these constitute significant changes to the system of
records, HHS provided a report on this modified system of records to
the Committee on Homeland Security and Governmental Affairs of the
Senate, the Committee on Oversight and Accountability of the House of
Representatives, and the OMB Office of Information and Regulatory
Affairs in accordance with 5 U.S.C. 552a(r).
Dated: December 10, 2025.
Uma D. Yanamandra,
Director, Division of Strategic Planning, Oversight, & Coordination,
Office of Systems, Policy & Oversight, Office of Finance.
SYSTEM NAME AND NUMBER:
HHS Financial Management System Records, 09-90-0024.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 3354, 3512, 3711, 3716, 3721; E.O.s 13520 and 14249. 31
U.S.C. 7701 mandates collection of Taxpayer Identification Number from
persons applying for a loan under a federal loan program and from
persons doing business with a federal agency.
PURPOSE(S) OF THE SYSTEM:
Relevant HHS personnel use the records on a need-to-know basis to
process and track payments made and monies owed to or by individuals
and HHS, and to ensure that payments by HHS are proper (i.e., comply
with the Do Not Pay Initiative) and are based on an official commitment
and obligation of government funds. When an individual is required to
repay funds that have been advanced to him (e.g., as a loan or
scholarship), records are used to establish a receivable record and to
track repayment status. In the event of an overpayment to an
individual, records are used to establish a receivable record for
recovery of the amount claimed. Records of payments and uncollectible
debts are also used to develop reports of taxable income to the
Internal Revenue Service (IRS) and applicable state and local taxing
officials. Records in this system of records that pertain to current
(non-overdue), overdue, and delinquent federal debts are also used for
debt management and collection purposes, as described in the SORN
published for System of Records No. 09-90-40-0012 ``HHS Debt Management
and Collection Records.''
Note: This is the only HHS SORN that covers records HHS uses to
determine award and payment eligibility through the Department of the
Treasury's Do Not Pay Working System. Other HHS SORNs may cover other
aspects of award and payment eligibility determinations, i.e., aspects
that do not involve using the Department of the Treasury's Do Not Pay
Working System. For example, the SORNs that cover HHS suitability
determination records include records used to vet fitness of HHS
employees and contractor personnel to pass a background check or have
access to classified information, and the SORN that covers HHS payroll
records includes records HHS employees must
[[Page 12201]]
complete to be paid, to comply with the direct deposit mandate in 31
U.S.C. 3332(a).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Routine use 1 is revised to read as follows:
1. Records may be disclosed to the U.S. Department of the Treasury
when disclosure of the information is relevant to review payment and
award eligibility through the Do Not Pay Working System for the
purposes of identifying, preventing, or recouping improper payments to
an applicant for, or recipient of, Federal funds, including funds
disbursed by a state (meaning a state of the United Staes, the District
of Columbia, a territory or possession of the United States, or a
federally recognized Indian tribe) in a state-administered, federally
funded program.
The two breach response-related routine uses that were revised or
added in February 2018 are now numbered as routine uses 17 and 18.
New routine use 19 is added to read as follows:
19. Records may be disclosed to the U.S. Department of the Treasury
for purposes of effecting (meaning, disbursing or issuing) payments.
HISTORY:
80 FR 67767 (Nov. 3, 2015), 83 FR 6591 (Feb. 14, 2018).
[FR Doc. 2026-04842 Filed 3-11-26; 8:45 am]
BILLING CODE 4150-24-P
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