Notice2026-03903
Privacy Act of 1974; System of Records
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
February 26, 2026
Issuing agencies
State Department
Abstract
Pursuant to the Privacy Act of 1974, and Office of Management and Budget ("OMB") Circular No. A-108, notice is hereby given that the United States Department of State ("the Department") proposes to modify seven System of Records Notices ("SORNs"), listed below, to include a new routine use.
Full Text
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<title>Federal Register, Volume 91 Issue 38 (Thursday, February 26, 2026)</title>
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[Federal Register Volume 91, Number 38 (Thursday, February 26, 2026)]
[Notices]
[Pages 9684-9685]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-03903]
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DEPARTMENT OF STATE
[Public Notice: 12949]
Privacy Act of 1974; System of Records
AGENCY: Department of State.
ACTION: Notice of a modified system of records.
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SUMMARY: Pursuant to the Privacy Act of 1974, and Office of Management
and Budget (``OMB'') Circular No. A-108, notice is hereby given that
the United States Department of State (``the Department'') proposes to
modify seven System of Records Notices (``SORNs''), listed below, to
include a new routine use.
DATES: In accordance with 5 U.S.C. 552a(e)(4) and (11), this notice is
subject to a 30-day notice period during which interested persons may
submit comments to the Department. Please submit any comments by March
30, 2026.
ADDRESSES: Comments or questions should be submitted to the U.S.
Department of State ATTN: Timothy J. Kootz, Senior Agency Official for
Privacy, Shared Knowledge Services (A/SKS), Room 4534, 2201 C St. NW,
Washington, DC 20520; by email at <a href="/cdn-cgi/l/email-protection#53001c011d1320273227367d343c25"><span class="__cf_email__" data-cfemail="4f1c001d010f3c3b2e3b2a61282039">[email protected]</span></a>; or by telephone at
(202) 485-2051. To ensure proper handling, please reference the above
Department of State Public Notice No. on the envelope or the subject
line of your email.
FOR FURTHER INFORMATION CONTACT: Timothy J. Kootz, Senior Agency
Official for Privacy; U.S. Department of State; Shared Knowledge
Services, A/SKS; Room 4534, 2201 C St. NW, Washington, DC 20520 or by
calling (202) 485-2051.
SUPPLEMENTARY INFORMATION: On March 25, 2025, the Executive Office of
the President issued Executive Order (``E.O.'') 14249, Protecting
America's Bank Account Against Fraud, Waste, and Abuse, to the heads of
all executive departments and agencies. The E.O. required agency heads
to review and modify, as applicable, their relevant system of records
notices under the Privacy Act of 1974 to include a ``routine use'' that
allows for disclosure of records to the Department of the Treasury for
purposes of identifying, preventing, or recouping fraud and improper
payments, to the extent permissible by law.
On August 20, 2025, the Office of Management and Budget (OMB)
issued Memorandum M-25-32, Preventing Improper Payments and Protecting
Privacy Through Do Not Pay. This Memorandum provided guidance to help
agencies implement Section 3(c) and (d) of E.O. 14249 to strengthen the
Executive Branch's capacity and flexibility to prevent improper
payments while preserving important safeguards under the Privacy Act of
1974. The Memorandum prescribed the specific routine use language that
must be added to the Department's systems of records that maintain
information whose disclosure to Treasury would be relevant and
necessary for identifying, preventing, or recouping improper payments
by reviewing payment and award eligibility through the Do Not Pay
Working System.
To satisfy the requirements of E.O. 14249, the Department is
issuing this notice in the Federal Register to modify seven SORNs to
include the new routine use prescribed in OMB Memorandum M-25-32. These
seven SORNs were determined to maintain information whose disclosure to
Treasury would be relevant and necessary for identifying, preventing,
or recouping improper payments by reviewing payment and award
eligibility through the Do Not Pay Working System.
Any routine uses previously described in the seven SORNs remain
unchanged and continue to apply.
The Department issued a Prefatory Statement of Routine Uses on
September 27, 1977, published in 42 FR 49699, Public Notice 567. The
first amendment to the Prefatory Statement was published in 69 FR
58588, Public Notice 4847, on September 30, 2004. The second amendment
to the Prefatory Statement was published in 73 FR 40649, Public Notice
6290, on July 15, 2008. All of the routine uses previously described in
the Department's Prefatory Statement, last amended in 73 FR 40649,
remain unchanged and continue to apply to all of the Department's
system of records notices.
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System name and No. Federal Register citation(s)
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State-30, Personnel Payroll Records.... 63 FR 7039.
State-31, Human Resources Records...... 88 FR 37119, 78 FR 43258, 65 FR
69359.
State-32, Childcare Subsidy Program 66 FR 53824.
Records.
State-36, Security Records............. 83 FR 28058, 80 FR 77691, 78 FR
27276.
State-54, Records of the Office of the 73 FR 35189.
Assistant Legal Adviser for
International Claims and Investment
Disputes.
State-70, Integrated Logistics 87 FR 3883, 71 FR 8885.
Management System.
State-73, Global Financial Management 73 FR 40651.
System.
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SECURITY CLASSIFICATION:
The applicable security classification is identified in each notice
referenced above.
SYSTEM LOCATION:
The applicable system location is identified in each notice
referenced above.
SYSTEM MANAGER(S):
The applicable system manager(s) is identified in each notice
referenced above.
[[Page 9685]]
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
The following routine use will be added to the SORNs listed above,
as prescribed in OMB M-25-32:
``To the U.S. Department of the Treasury when disclosure of the
information is relevant to review payment and award eligibility through
the Do Not Pay Working System for the purposes of identifying,
preventing, or recouping improper payments to an applicant for, or
recipient of, Federal funds, including funds disbursed by a state
(meaning a state of the United States, the District of Columbia, a
territory or possession of the United States, or a federally recognized
Indian tribe) in a state-administered, federally funded program.''
Any previously existing routine uses are identified in each notice
referenced above.
HISTORY:
See System Name and Number above.
Timothy J. Kootz,
Deputy Assistant Secretary, Shared Knowledge Services (A/SKS), U.S.
Department of State.
[FR Doc. 2026-03903 Filed 2-25-26; 8:45 am]
BILLING CODE 4710-24-P
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