Notice2026-03432
Privacy Act of 1974; System of Records
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
February 20, 2026
Effective
February 20, 2026
Issuing agencies
Federal Deposit Insurance Corporation
Abstract
In accordance with the Privacy Act of 1974, as amended, the Federal Deposit Insurance Corporation (FDIC) is modifying an existing system of records, FDIC-035, Identity, Credential, and Access Management Records. This system of records is used by FDIC to manage the safety and security of FDIC resources, facilities, information technology systems, and other Federal government agency facilities and systems, as well as the occupants of those facilities. The FDIC is updating this system of records to rename it "Credentialing, Facility Access, and Visitor Management Records" and to modify numerous sections of the notice, including the Categories of Individuals; Categories of Records; Record Sources; Routine Uses; Policies and Practices for Storage, Retention and Disposition of Records; and Record Access, Contesting Records, and Notification Procedures. Additionally, this notice includes non-substantive changes to simplify the formatting, clarify the text of the previously published notice, and improve consistency across FDIC system of record notices.
Full Text
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<title>Federal Register, Volume 91 Issue 34 (Friday, February 20, 2026)</title>
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[Federal Register Volume 91, Number 34 (Friday, February 20, 2026)]
[Notices]
[Pages 8239-8242]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-03432]
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FEDERAL DEPOSIT INSURANCE CORPORATION
Privacy Act of 1974; System of Records
AGENCY: Federal Deposit Insurance Corporation (FDIC).
ACTION: Notice of a modified system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended, the
Federal Deposit Insurance Corporation (FDIC) is modifying an existing
system of records, FDIC-035, Identity, Credential, and Access
Management Records. This system of records is used by FDIC to manage
the safety and security of FDIC resources, facilities, information
technology systems, and other Federal government agency facilities and
systems, as well as the occupants of those facilities. The FDIC is
updating this system of records to rename it ``Credentialing, Facility
Access, and Visitor Management Records'' and to modify numerous
sections of the notice, including the Categories of Individuals;
Categories of Records; Record Sources; Routine Uses; Policies and
Practices for Storage, Retention and Disposition of Records; and Record
Access, Contesting Records, and Notification Procedures. Additionally,
this notice includes non-substantive changes to simplify the
formatting, clarify the text of the previously published notice, and
improve consistency across FDIC system of record notices.
DATES: This action will become effective on February 20, 2026. The
routine uses in this action will become effective March 23, 2026,
unless the FDIC makes changes based on comments received. Written
comments should be submitted on or before March 23, 2026.
ADDRESSES: Interested parties are invited to submit written comments
identified by Privacy Act Systems of Records (FDIC-035) by any of the
following methods:
<bullet> Agency Website: <a href="https://www.fdic.gov/resources/regulations/federal-register-publications/">https://www.fdic.gov/resources/regulations/federal-register-publications/</a>. Follow the instructions for
submitting comments on the FDIC website.
<bullet> Email: <a href="/cdn-cgi/l/email-protection#54373b3939313a20271432303d377a333b22"><span class="__cf_email__" data-cfemail="5c3f3331313932282f1c3a38353f723b332a">[email protected]</span></a>. Include ``Comments-SORN (FDIC-
035)'' in the subject line of communication.
<bullet> Mail: Jennifer M. Jones, Deputy Executive Secretary,
Attention: Comments SORN (FDIC-035), Legal Division, Office of the
Executive Secretary, Federal Deposit Insurance Corporation, 550 17th
Street NW, Washington, DC 20429.
<bullet> Hand Delivery/Courier: Comments may be hand-delivered to
the guard station at the rear of the 550 17th Street NW building
(located on F Street NW) on business days between 7:00 a.m. and 5:00
p.m.
Public Inspection: Comments received, including any personal
information provided, may be posted without change to <a href="https://www.fdic.gov/resources/regulations/federal-register-publications/">https://www.fdic.gov/resources/regulations/federal-register-publications/</a>.
Commenters should submit only information that the commenter wishes to
make available publicly. The FDIC may review, redact, or refrain from
posting all or any portion of any comment that it may deem to be
inappropriate for publication, such as irrelevant or obscene material.
The FDIC may post only a single representative example of identical or
substantially identical comments and in such cases will generally
identify the number of identical or substantially identical comments
represented by the posted example. All comments that have been
redacted, as well as those that have not been posted, that contain
comments on the merits of this document will be retained in the public
comment file and will be considered as required under all applicable
laws. All comments may be accessible under the Freedom of Information
Act (FOIA).
FOR FURTHER INFORMATION CONTACT: Shannon Dahn, Assistant Director,
Privacy, 703-516-5500, <a href="/cdn-cgi/l/email-protection#1a6a68736c7b79635a7c7e7379347d756c"><span class="__cf_email__" data-cfemail="3a4a48534c5b59437a5c5e5359145d554c">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974, 5
U.S.C. 552a, FDIC is modifying an existing system of records, FDIC-035,
Identity, Credential and Access Management Records. The FDIC uses the
system to manage physical security operations and visitor access to
FDIC facilities and implement Homeland Security Presidential Directive
12 (HSPD-12), which requires Federal agencies to use a common
identification credential for access to Federally-controlled facilities
and information systems. This system of records notice (SORN) is being
updated to rename it ``Credentialing, Facility Access, and Visitor
Management Records'' and to modify the Categories of Individuals,
Categories of Records, Routine Uses, and various other sections of the
notice to clarify and better reflect the FDIC's facility access control
and visitor management system.
This system of records contains records on FDIC employees,
contractors, and other individuals who have applied for, been issued,
and/or used a Personal Identity Verification (PIV) card or HSPD-12
compliant credentials for access to FDIC or other Federal facilities.
It also contains records on FDIC visitors and guests who require
infrequent access to FDIC facilities and/or have otherwise not been
issued a PIV or HSPD-12 compliant credentials by FDIC or another
Federal agency. The system consists of both electronic and paper
records and is used to manage physical security and access to FDIC
facilities, verify that all persons entering FDIC facilities are
authorized, and ensure the safety and security of FDIC facilities and
their occupants.
This update proposes to modify the Routine Uses section to align
with the updated FDIC standard routine uses (Routine Uses 1 through
10). Routine Use 11, which permits disclosures to another Federal
agency when, or to verify whether, a PIV card is no longer valid, is
proposed to be modified to better support and facilitate access control
and visitor management at FDIC facilities. Proposed Routine Use 13 is
new and proposes to permit disclosures to the U.S. General Services
Administration (GSA) or another agency, organization, or individual for
the purpose of performing audit or oversight operations in accordance
with interagency or contractual agreements or as authorized by law.
Other routine uses were not substantially modified but may have been
renumbered.
The System Location section was updated to reflect that the records
may be maintained at various FDIC locations, including authorized cloud
environments. The System Manager section was updated to align with FDIC
organizational changes. The Purpose section was modified to clarify
that the
[[Page 8240]]
system supports (a) FDIC's issuance of PIV cards or other forms of
credentials or badges to FDIC personnel and individuals who are
visitors or guests at FDIC facilities or events, and (b) the
maintenance of entry and exit records from FDIC facilities as well as
FDIC-sponsored parking. The Purpose section was also amended to clarify
that FDIC may use the data during the development or use of information
technologies. The Categories of Individuals and Categories of Records
sections were updated to improve clarity and public understanding of
the individuals, including short-term FDIC visitors and guests, who are
covered by this system of records and the data maintained about them.
The Sources of Records section was modified to add FDIC's identity and
access management systems, GSA's USAccess system, and other Federal
agencies as sources and otherwise edited for clarity. The Storage of
Records section was updated to clarify that electronic records may be
stored locally on digital media or in FDIC-owned or authorized vendor
cloud environments. The Retrieval of Records section was amended to
expand and clarify how records are indexed and retrieved from this
system of records. The Retention and Disposal of Records section was
modified to add retention and disposition procedures for visitor
management records. It was also modified to clarify the retention and
disposition procedures for facility access control records related to
FDIC employees, contractors, and other individuals who have applied
for, been issued, and/or used a PIV card or HSPD-12 compliant
credentials. The Record Access, Contesting Records, and Notification
Procedures sections were all updated to include the website address for
the FDIC FOIA Service Center.
This system includes only records maintained by FDIC. Certain PIV
card information not included in this system is covered under a GSA
government-wide SORN, GSA/GOVT-7, HSPD-12 USAccess, which applies to
participating Federal agency employees, consultants, and volunteers who
require long-term access to Federal facilities, systems and networks,
as well as individuals who are authorized to perform or use services in
agency facilities. FDIC-035 covers additional categories of individuals
and records to include occasional and short-term visitors and guests
with temporary credentials, paper-based security logs, and other
information necessary to support access and visitor management at FDIC
facilities. This system of records is separate from FDIC-009, Safety
and Security Incident Records, which supports the administration and
maintenance of FDIC safety and security incident investigations
involving FDIC facilities, property, personnel, contractors,
volunteers, or visitors. Further, this system is separate from FDIC-
041, Personal Information Allowing Network Operation, which supports
the approval, monitoring, and disabling of access by individuals that
interact with FDIC information technology resources.
This modified system will be included in FDIC's inventory of record
systems.
SYSTEM NAME AND NUMBER:
Credentialing, Facility Access, and Visitor Management Records,
FDIC-035.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
The Federal Deposit Insurance Corporation (FDIC) located at 550
17th Street NW, Washington, DC 20429, and other FDIC office locations.
Information may also be stored within an appropriately authorized cloud
environment or in other secure locations.
SYSTEM MANAGER(S):
Chief, Physical Security and Intelligence Unit, Security Enterprise
Programs Section, Corporate Services Branch, Division of
Administration, 3501 Fairfax Dr. Arlington, VA 22226.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 9 of the Federal Deposit Insurance Act (12 U.S.C. 1819);
Executive Order 9397, as amended; and Homeland Security Presidential
Directive (HSPD) 12, Policy for a Common Identification Standard for
Federal Employees and Contractors.
PURPOSE(S) OF THE SYSTEM:
The primary purpose of the system is to manage the safety and
security of FDIC resources, facilities, information technology systems,
and other Federal government agency facilities and systems, as well as
the occupants of those facilities. The system supports FDIC's issuance
of Personal Identity Verification (PIV) cards or other forms of
credentials or badges to FDIC personnel and individuals who are
visitors or guests at FDIC facilities or events. It also supports the
maintenance of entry and exit records from FDIC facilities as well as
FDIC-sponsored parking. Information in the system of records may also
be used to support the development and operation of current and future
information technology to support the objectives of the FDIC's physical
security operations program.
Note: This system does not cover records described in FDIC-041,
Personal Information Allowing Network Operation, which supports the
approval, monitoring, and disabling of access by individuals that
interact with FDIC information technology resources. It also does not
cover records described in FDIC-009, Safety and Security Incident
Records, which supports the administration and maintenance of FDIC
safety and security incident investigations involving FDIC facilities,
property, personnel, contractors, volunteers, or visitors.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system covers (1) all FDIC employees, contractors, and other
individuals who have applied for and/or been issued a PIV card or HSPD-
12 compliant credentials by FDIC; (2) Federal government employees,
contractors, and other individuals who require access to FDIC
facilities and have been issued a PIV card or HSPD-12 compliant
credentials by another (non-FDIC) Federal agency; and (3) FDIC
visitors, guests, or other individuals who require infrequent access to
FDIC facilities and/or have otherwise not been issued a PIV card or
HSPD-12 compliant credentials.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains the following categories of records:
(1) Records maintained on FDIC employees, contractors, and other
individuals who have applied for and/or been issued a PIV card or HSPD-
12 compliant credentials by FDIC include all information submitted
during application for the PIV card required to establish and verify
the identity of each individual issued a PIV card. These records
include, but are not limited to, the individual's name, Social Security
number (SSN), date and place of birth, hair and eye color, height,
weight, ethnicity, status as Federal or contractor employee, employee
ID number, email address, home and work address, telephone numbers,
biometric identifiers including fingerprints, digital color photograph,
physical and/or logical access rights, and data from source documents
used to positively identify the applicant, including passport and Form
I-9 (Employment Eligibility Verification) documents. Records also
include entry and egress details (e.g., date, time, location of entry)
and, as applicable, purpose of entry, agency point of contact/sponsor,
[[Page 8241]]
and vehicle information, such as vehicle identification, license plate
number, and state of issuance.
Note: This system includes only records maintained by the FDIC.
FDIC participates in the General Services Administration (GSA)
USAccess shared service that provides PIV credentialing services for
Federal agencies. FDIC's USAccess records are covered by GSA's
government-wide system of records, GSA/GOVT-7, HSPD-12 USAccess.
(2) Records maintained on Federal government employees, contractors
and other individuals who access FDIC facilities using PIV cards or
HSPD-12 compliant credentials issued by other (non-FDIC) Federal
agencies include the following information: the individual's full name;
date of birth; digital image (photograph); hair color; eye color;
height; weight; physical/mailing address; email address; employer/
agency name and affiliation (e.g., employee, contractor, volunteer,
etc.); telephone number; PIV card/HSPD-12 compliant credentials issue
and expiration dates; copies of documents used to verify identification
(e.g., driver's license, passport, etc.); vehicle information (if
parking in FDIC facilities), including vehicle make, model and color;
license plate number; state of issuance; date, time, and location of
entry and exit; purpose for entry; and agency point of contact/sponsor.
Additionally, the system will access the Public Key Infrastructure
(PKI) certificate for the individual's PIV/HSPD-12 compliant
credentials in order to grant/provision access to FDIC facilities but
will not store or maintain the certificate.
(3) Records maintained on FDIC visitors, guests, and other
individuals who require infrequent access to FDIC facilities and/or
have not been issued a PIV card or HSPD-12 compliant credentials
include the following information: full name; date and place of birth;
physical/mailing address; email address; telephone numbers; employment
information (e.g., employer/company name, position title, etc.);
organization/office of assignment; digital photograph; identification
number, such as driver's license number or passport number; images of
and information from relevant identification documents (e.g., driver's
license, passport, etc.); U.S. citizenship status; vehicle information
(if parking in FDIC facilities), including vehicle make, model and
color; license plate number; state of issuance; date, time, and
location of entry and exit; purpose for entry; and agency point of
contact/sponsor.
RECORD SOURCE CATEGORIES:
Information in this system is obtained from the individual to whom
the record pertains; supervisors, designated approving officials,
sponsors or FDIC visitors or guests, and/or those authorized by the
subject individuals to furnish information; FDIC's identity and access
management and personnel systems and records; GSA's USAccess system;
and other Federal agencies issuing PIV or HSPD-12 compliant cards/
credentials. Information regarding entry and egress from FDIC
facilities or access to information technology systems is obtained from
use of the PIV card or HSPD-12 compliant credentials.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed outside the FDIC
as a routine use as follows:
(1) To appropriate Federal, State, local, tribal, territorial, and
foreign agencies responsible for investigating or prosecuting a
violation of, or for enforcing or implementing a statute, rule,
regulation, or order issued, when the information, either alone or in
conjunction with other information, indicates a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, and
whether arising by general statute or particular program statute, or by
regulation, rule, or order issued pursuant thereto.
(2) To a court or adjudicative body before which the FDIC is
authorized to appear when, (a) the FDIC or any component thereof; or
(b) any employee of the FDIC in his or her official capacity; or (c)
any employee of the FDIC in his or her individual capacity where the
FDIC has agreed to represent the employee; or (d) the United States,
where the FDIC determines that litigation is likely to affect the FDIC
or any of its components, is a party to litigation or has an interest
in such litigation, and the FDIC determines that use of such records is
relevant and necessary to the litigation, provided, however, that in
each case, the FDIC determines that disclosure of the records is a use
of the information contained in the records which is compatible with
the purpose for which the records were collected.
(3) To a congressional office in response to an inquiry made by the
congressional office at the request of the individual who is the
subject of the record.
(4) To appropriate agencies, entities, and persons when (a) the
FDIC suspects or has confirmed that there has been a breach of the
system of records; (b) the FDIC has determined that as a result of the
suspected or confirmed breach there is a risk of harm to individuals,
the FDIC (including its information systems, programs, and operations),
the Federal Government, or national security; and (c) the disclosure
made to such agencies, entities, and persons is reasonably necessary to
assist in connection with the FDIC's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
(5) To another Federal agency or Federal entity when the FDIC
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (a) responding to
a suspected or confirmed breach; or (b) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
(6) To appropriate Federal, State, local, tribal, and territorial
agencies in connection with hiring or retaining an individual;
conducting a background security or suitability investigation;
adjudication of liability; or eligibility for a license, contract,
grant, or other benefit, to the extent that the information shared is
relevant and necessary to the requesting agency's decision on the
matter.
(7) To contractors, grantees, experts, consultants, students,
volunteers, and others performing or working on a contract, service,
grant, cooperative agreement, or project for the FDIC or the Office of
Inspector General for use in carrying out their obligations under such
contract, grant, agreement or project.
(8) To such recipients and under such circumstances and procedures
as are mandated by Federal statute or treaty.
(9) To a Federal, State, local, tribal, or territorial agency for
the purpose of comparing to the agency's system of records or to non-
Federal records, in coordination with an Office of Inspector General in
conducting an audit, investigation, inspection, evaluation, or other
review as authorized by the Inspector General Act of 1978, as amended.
(10) To Federal agencies, and to those Federal employees designated
by the President or Agency Heads pursuant to Executive Order 14243, for
the purposes of identifying and eliminating waste,
[[Page 8242]]
fraud, and abuse, including the elimination of bureaucratic duplication
and inefficiency and the enhancement of the Government's ability to
detect overpayments and fraud.
(11) To notify another Federal agency when, or to verify whether, a
PIV card or HSPD-12 compliant credential is no longer valid, or to
otherwise facilitate access control and visitor management at FDIC and
other Federal facilities.
(12) To officials of a labor organization when relevant and
necessary to their duties of exclusive representation concerning
personnel policies, practices, and matters affecting working
conditions.
(13) To the U.S. General Services Administration or another agency,
organization, or individual for the purpose of performing audit or
oversight operations in accordance with interagency or contractual
agreements or as authorized by law, but only such information as is
necessary and relevant to such audit or oversight function.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are stored electronically or in paper format in secure
facilities. Electronic records may be stored locally on digital media,
in FDIC-operated cloud environments, or in vendor cloud service
offerings that are appropriately authorized and/or certified.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are indexed and retrieved by name, SSN, date of birth,
driver's license number, passport number, PIV card serial number,
mailing address and/or email address.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records relating to FDIC employees, contractors or other
individuals who applied for, been issued, and/or used a PIV card or
HSPD-12 compliant credentials are maintained for six (6) years after
separation from the FDIC and then dispositioned in accordance with
approved records retention schedules. PIV cards are destroyed or
deactivated after expiration, confiscation, or return. Visitor access
records are maintained for five (5) years after the requested access
date and then dispositioned in accordance with approved records
retention schedules. Visitor passes are destroyed or deactivated after
expiration, confiscation, or return.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are protected from unauthorized access and improper use
through administrative, technical, and physical security measures.
Administrative safeguards include written guidelines on handling
personal information including agency-wide procedures for safeguarding
personally identifiable information. In addition, all FDIC staff are
required to take annual privacy and security training. Technical
security measures within FDIC include restrictions on computer access
to authorized individuals who have a legitimate need to know the
information; multi-factor authentication for remote access and access
to many FDIC systems; strong passwords when multi-factor authentication
is not available; use of encryption for certain data types and
transfers; firewalls and intrusion detection applications; and regular
review of security procedures and best practices to enhance security.
Physical safeguards include restrictions on building access to
authorized individuals, security guard service, and maintenance of
records in lockable offices and filing cabinets.
RECORD ACCESS PROCEDURES:
Individuals requesting access to records about them in this system
of records should submit their request online through the FDIC FOIA
Service Center at <a href="http://fdic.gov/foia">fdic.gov/foia</a>. Alternatively, individuals can send a
request in writing to the FDIC FOIA & Privacy Act Group, 550 17th
Street NW, Washington, DC 20429, or email <a href="/cdn-cgi/l/email-protection#781d1e171119381e1c111b561f170e"><span class="__cf_email__" data-cfemail="81e4e7eee8e0c1e7e5e8e2afe6eef7">[email protected]</span></a>. Individuals
will be required to provide a detailed description of the records they
seek including time period when the records were created and other
supporting information where possible. Individuals will be required to
provide proof of identity in accordance with FDIC regulations at 12 CFR
part 310.
CONTESTING RECORD PROCEDURES:
Individuals contesting the content of or requesting an amendment to
their records in this system of records should submit their request
online through the FDIC FOIA Service Center at <a href="http://fdic.gov/foia">fdic.gov/foia</a>.
Alternatively, individuals can send a request in writing to the FDIC
FOIA & Privacy Act Group, 550 17th Street NW, Washington, DC 20429, or
email <a href="/cdn-cgi/l/email-protection#bfdad9d0d6deffd9dbd6dc91d8d0c9"><span class="__cf_email__" data-cfemail="90f5f6fff9f1d0f6f4f9f3bef7ffe6">[email protected]</span></a>. The request should contain the individual's
reason for requesting the amendment and a description of the record
(including the name of the appropriate designated system and category
thereof) sufficient to enable the FDIC to identify the particular
record or portion thereof with respect to which amendment is sought.
Requests must specify which information is being contested, the reasons
for contesting it, and the proposed amendment to such information in
accordance with FDIC regulations at 12 CFR part 310. Individuals will
be required to provide proof of identity in accordance with FDIC
regulations at 12 CFR part 310.
NOTIFICATION PROCEDURES:
Individuals seeking to know whether this system contains
information about them should submit their request online through the
FDIC FOIA Service Center at <a href="http://fdic.gov/foia">fdic.gov/foia</a>. Alternatively, individuals
can send a request in writing to the FDIC FOIA & Privacy Act Group, 550
17th Street NW, Washington, DC 20429, or email <a href="/cdn-cgi/l/email-protection#a4c1c2cbcdc5e4c2c0cdc78ac3cbd2"><span class="__cf_email__" data-cfemail="2f4a4940464e6f494b464c01484059">[email protected]</span></a>.
Individuals will be required to provide proof of identity in accordance
with FDIC regulations at 12 CFR part 310.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
80 FR 66982 (Oct. 30, 2015); 84 FR 35184 (Jul. 22, 2019); 90 FR
51316 (Nov. 17, 2025).
Federal Deposit Insurance Corporation.
Dated at Washington, DC, on February 18, 2026.
Jennifer M. Jones,
Deputy Executive Secretary.
[FR Doc. 2026-03432 Filed 2-19-26; 8:45 am]
BILLING CODE 6714-01-P
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This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.