Notice2026-03241
Privacy Act of 1974; System of Records
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
February 19, 2026
Effective
April 1, 2026
Issuing agencies
Surface Transportation Board
Abstract
This system is a cloud-based procurement workflow management platform that allows the STB to streamline the procurement process, while ensuring policy compliance. This system maintains records related to payments made by the STB, including vendor payments and other financial disbursements.
Full Text
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<title>Federal Register, Volume 91 Issue 33 (Thursday, February 19, 2026)</title>
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[Federal Register Volume 91, Number 33 (Thursday, February 19, 2026)]
[Notices]
[Pages 8053-8054]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-03241]
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SURFACE TRANSPORTATION BOARD
Privacy Act of 1974; System of Records
AGENCY: Surface Transportation Board.
ACTION: Notice of a new system of records.
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SUMMARY: This system is a cloud-based procurement workflow management
platform that allows the STB to streamline the procurement process,
while ensuring policy compliance. This system maintains records related
to payments made by the STB, including vendor payments and other
financial disbursements.
DATES: Please submit comments on or before April 1, 2026. This new
system is effective upon publication in today's Federal Register, with
the exception of the routine uses, which are effective April 1, 2026.
ADDRESSES: Address all comments concerning this notice to Marquis
Toson, Privacy Officer, Surface Transportation Board, 395 E Street SW,
Washington, DC 20423, (202) 816-8433; <a href="/cdn-cgi/l/email-protection#82f2f0ebf4e3e1fbc2f1f6e0ace5edf4"><span class="__cf_email__" data-cfemail="daaaa8b3acbbb9a39aa9aeb8f4bdb5ac">[email protected]</span></a>.
FOR FURTHER INFORMATION CONTACT: Marquis Toson, Surface Transportation
Board, 395 E Street SW, Washington, DC 20423, (202) 816-8433,
<a href="/cdn-cgi/l/email-protection#a4d4d6cdd2c5c7dde4d7d0c68ac3cbd2"><span class="__cf_email__" data-cfemail="f080829986919389b0838492de979f86">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: Under the Privacy Act of 1974 (5 U.S.C.
552a), as amended, Federal agencies are required to publish a system of
records notice in the Federal Register informing the public of any new
or modified system of records maintained by the agency and searched by
personal identifier. The following notice describes a new system of
records.
This new Procurement Management System will modernize and
streamline acquisition and procurement functions. This system will
serve as the central platform for processing procurement actions,
tracking contract life cycles, and managing related documentation in
accordance with federal acquisition regulations and agency policies.
SYSTEM NAME AND NUMBER:
STB Procurement Management System.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
The STB Procurement Management System is a cloud-based software as
a service offering.
SYSTEM MANAGER(S):
Bryan Banks, Surface Transportation Board, 395 E Street SW, Suite
1064.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Privacy Act of 1974.
Payment Integrity Information Act of 2019 (PIIA).
Executive Order 14249 (March 25, 2025).
PURPOSE(S) OF THE SYSTEM:
To maintain records related to payments made by the Surface
Transportation Board (STB), including vendor payments and other
financial disbursements.
Records are used to ensure accurate financial processing, report
financial activity, and support efforts to detect and prevent improper
payments in accordance with federal law.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former vendors who receive payments from the STB.
CATEGORIES OF RECORDS IN THE SYSTEM:
Contract Numbers, Name, Tax Identification Number, mailing address,
email address, telephone number, banking information, payment amount,
payment date, invoice or reimbursement information, and transaction
identifiers.
RECORD SOURCE CATEGORIES:
Information is obtained from individuals, financial institutions,
STB financial management systems, and related federal agencies (e.g.,
Treasury).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to the disclosures permitted under subsection (b) of
the Privacy Act, the STB may disclose information contained in this
system of records without the consent of the subject individual, if the
disclosure is compatible with the purpose for which the records was
collected under the following routine uses:
a. A record from this system of records may be disclosed as a
routine use to provide information to OPM, EEOC, and/or MSPB for
review, audit, or reporting purposes.
b. A record from this system of records may be disclosed to the
U.S. Department of the Treasury when
[[Page 8054]]
disclosure of the information is relevant to review payment and award
eligibility through the Do Not Pay Working System for the purposes of
identifying, preventing, or recouping improper payments to an applicant
for, or recipient of, Federal funds, including funds disbursed by a
state (meaning a state of the United States, the District of Columbia,
a territory or possession of the United States, or a federally
recognized Indian tribe) in a state-administered, federally funded
program.
c. A record from this system of records that indicates a violation
of civil or criminal law regulation or order may be referred as a
routine use to a Federal, State, or local agency that has authority to
investigate, enforce, implement or prosecute such laws. Further, a
record from this system of records may be disclosed for civil or
criminal law or regulatory enforcement purposes to another agency in
response to a written request from that agency's head or an official
who has been delegated such authority.
d. A record from this system of records may be disclosed as a
routing use during discovery; in presenting evidence to a court,
magistrate, administrative tribunal, or grand jury or pursuant to a
qualifying order from any of those; in alternative dispute resolution
proceedings, such as arbitration or mediation; or during settlement
negotiations.
e. A record from this system of records may be disclosed as a
routine use to a Congressional office from the record of an individual
in response to an inquiry from the Congressional office made at the
request of that individual.
f. A record from this system of records may be disclosed as a
routine use to appropriate agencies, entities, and persons when (1) STB
suspects or has confirmed that there has been a breach of the systems
of records, (2) STB has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, STB (including
its information systems, programs, and operations), the Federal
Government, or national security; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with STB efforts to respond to the suspected or confirmed
breach or to prevent, minimize, or remedy such harm; and
g. A record from this system of records may be disclosed as a
routine use to another Federal agency or Federal entity, when the STB
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individual, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic records are stored on a secure server. Sensitive or
confidential paper records are stored in a secured room or filing
cabinet.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by employee/requester name, title, company,
vendor, current state, or reference number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained under the National Archives and Records
Administration's General Records Schedule 1.1: Financial Management and
Reporting Records; 010 Financial transaction records related to
procuring goods and services, paying bills, collecting debts, and
accounting.
Temporary, destroy 6 years after final payment or cancellation, but
longer retention is authorized if required for business use.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Only authorized personnel with a ``need to know'' are authorized to
access the records. Access to electronic records is password-enabled
authenticated users and limited according to job function. Access to
hard-copy records is controlled by lock and key or by access to a
secure area and is limited according to job function and ``need to
know''.
RECORD ACCESS PROCEDURES:
Same as ``Notification Procedures''.
CONTESTING RECORD PROCEDURES:
Same as ``Notification Procedures''.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether this system of records
contains information about them should write to the Freedom of
Information Act or Privacy Act Officer at Surface Transportation Board,
395 E Street SW, Washington, DC 20423, (202) 245-0458 (Fax),
<a href="/cdn-cgi/l/email-protection#5c2c2e352a3d3f251c2f283e723b332a"><span class="__cf_email__" data-cfemail="81f1f3e8f7e0e2f8c1f2f5e3afe6eef7">[email protected]</span></a> and comply with the STB's Privacy Act regulation.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
Jeffrey Herzig,
Clearance Clerk.
[FR Doc. 2026-03241 Filed 2-18-26; 8:45 am]
BILLING CODE 4915-01-P
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</html>Indexed from Federal Register on February 19, 2026.
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