Notice2026-02234
Privacy Act; Systems of Records
Primary source
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Published
February 4, 2026
Effective
March 6, 2026
Issuing agencies
Treasury Department
Abstract
In accordance with the Privacy Act of 1974, as amended (Privacy Act), the Department of the Treasury (Treasury), Departmental Offices proposes to establish a new Treasury system of records entitled "Department of the Treasury, Departmental Offices DO .0197--Financial Assistance Programs" for information collected in connection with the administration of financial assistance programs by Treasury's Departmental Offices. This action is necessary to meet the requirements of the Privacy Act to publish in the Federal Register notice of the existence and character of the system of records maintained by Treasury.
Full Text
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<title>Federal Register, Volume 91 Issue 23 (Wednesday, February 4, 2026)</title>
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[Federal Register Volume 91, Number 23 (Wednesday, February 4, 2026)]
[Notices]
[Pages 5155-5158]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2026-02234]
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DEPARTMENT OF THE TREASURY
Privacy Act; Systems of Records
AGENCY: Departmental Offices, Department of the Treasury.
ACTION: Notice of a new system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended
(Privacy Act), the Department of the Treasury (Treasury), Departmental
Offices proposes to establish a new Treasury system of records entitled
``Department of the Treasury, Departmental Offices DO .0197--Financial
Assistance Programs'' for information collected in connection with the
administration of financial assistance programs by Treasury's
Departmental Offices. This action is necessary to meet the requirements
of the Privacy Act to publish in the Federal Register notice of the
existence and character of the system of records maintained by
Treasury.
DATES: Written comments must be received by March 6, 2026. This new
system will be effective upon publication. The routine uses will be
applicable on March 6, 2026 unless Treasury receives comments and
determines that changes to the system of records notice are necessary.
ADDRESSES: Comments may be submitted by any of the following methods:
<bullet> Federal E-rulemaking Portal: <a href="https://www.regulations.gov">https://www.regulations.gov</a>.
Follow the instructions for submitting comments. Electronic submission
of comments allows the commenter maximum time to prepare and submit a
comment and ensures timely receipt.
<bullet> Mail: U.S. Department of the Treasury, Attention: Ryan
Law, Deputy Assistant Secretary for Privacy, Transparency, and Records,
1500 Pennsylvania Avenue NW, Washington, DC 20220.
Treasury encourages comments to be submitted via <a href="https://www.regulations.gov">https://www.regulations.gov</a>. All comments submitted, including attachments and
other supporting material, will be made public, including any
personally identifiable or confidential business information that is
included in a comment. Therefore, commenters should submit only
information that they wish to make publicly available. Commenters who
wish to remain anonymous should not include identifying information in
their comments.
FOR FURTHER INFORMATION CONTACT: For general questions and questions
regarding privacy issues, please contact: Ryan Law, Deputy Assistant
Secretary for Privacy, Transparency, and Records, Department of the
Treasury, 1500 Pennsylvania Avenue NW, Washington, DC 20220; telephone:
(202) 622-5710.
SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974,
5 U.S.C. 552a, as amended (the Privacy Act), the Department of the
Treasury (Treasury), Departmental Offices proposes to establish a new
system of records entitled ``Department of the Treasury, Departmental
Offices .0197--Financial Assistance Programs'' for information
collected in connection with the administration of financial assistance
programs by Treasury Departmental Offices. These programs include the
Capital Projects Fund program, Emergency Rental Assistance programs,
Homeowner Assistance Fund program, Local Assistance and Tribal
Consistency Fund program, RESTORE Act programs (the Direct Component
and Centers of Excellence Research Grants Program), Social Impact
Partnership to Pay for Results Act program, State and Local Fiscal
Recovery Funds program, and State Small Business Credit Initiative
programs, as well as other such programs Treasury may administer.
This established system will be included in Treasury's inventory of
record systems. Below is the description of the new system,
``Department of the Treasury, Departmental Offices .0197--Financial
Assistance Programs.''
In accordance with 5 U.S.C. 552a(r), Treasury has provided a report
of this new system to OMB and to the U.S. Congress.
Dated: January 30, 2026.
George Apetse,
Acting Treasury Privacy Officer.
SYSTEM NAME AND NUMBER:
Department of the Treasury, DO .0197--Financial Assistance
Programs.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records are maintained at the Departmental Offices: 1500
Pennsylvania Avenue NW, Washington, DC 20220.
SYSTEM MANAGER(S):
a. Office of Capital Access, U.S. Department of the Treasury, 1500
Pennsylvania Avenue NW, Washington, DC 20220.
b. Office of Economic Policy, U.S. Department of the Treasury, 1500
Pennsylvania Avenue NW, Washington, DC 20220.
b. Chief Information Officer, U.S. Department of the Treasury, 1500
Pennsylvania Avenue NW, Washington, DC 20220.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
44 U.S.C. 3101; 44 U.S.C. 3554; 12 U.S.C. 5701 et seq. (State Small
Business Credit Initiative Programs); 15 U.S.C. 9058a, 9058c (Emergency
Rental Assistance programs); 15 U.S.C. 9058d (Homeowner Assistance Fund
program); 33 U.S.C. 1321 note (RESTORE Act programs); 42 U.S.C. 1397n
et seq. (SIPPRA program); 42 U.S.C. 802-805 (State and Local Fiscal
Recovery Funds programs, Capital Projects Fund program, and Local
Assistance and Tribal Consistency Fund) program; E.O. 9397, as amended
by E.O. 13478; and E.O. 14243.
PURPOSE(S) OF THE SYSTEM:
The purpose of this system is to collect information from
recipients and other parties regarding implementation of the financial
assistance programs administered by Treasury Departmental Offices.
Treasury may use this information to evaluate compliance with program
requirements, including compliance with applicable federal laws,
regulations, and executive orders; to support other audit and program
oversight activities; to identify potential waste, fraud, and abuse;
and for research and statistical purposes.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system covers individual beneficiaries of financial assistance
programs administered by Treasury's Departmental Offices, including the
[[Page 5156]]
Capital Projects Fund program, Emergency Rental Assistance programs,
Homeowner Assistance Fund program, Local Assistance and Tribal
Consistency Fund program, RESTORE Act programs (including the Direct
Component and the Centers of Excellence Research Grants Program), the
Social Impact Partnerships to Pay for Results Act program, the State
and Local Fiscal Recovery Funds program, and the State Small Business
Credit Initiative programs, as well as other similar programs that
Treasury may administer. Beneficiaries are the ultimate persons or
entities that receive the intended benefit of the federal assistance.
The system covers both individual beneficiaries as well as individuals
associated with small businesses, non-profits, or other entities that
receive assistance such as individual owners or employees of such
businesses, or other entities. The system also covers other individuals
associated with these programs, including employees, agents, or
representatives of recipients, subrecipients, and their contractors or
vendors, who carry out or are otherwise involved in program activities.
In addition, the system includes any other individuals whose
information is received by Treasury Departmental Offices, either
directly or indirectly, in the course of program administration,
compliance, audit, oversight, or research and statistical activities.
Recipients receive financial assistance directly from Treasury and may
include: states, territories, tribal governments, territories, local
governments, public authorities or instrumentalities, non-profits, for-
profit businesses, and other entities. Subrecipients receive funding
from a Treasury recipient (or pass-through entity) to carry out part of
a federal program and have programmatic responsibility and may include
non-profits, for-profit businesses, tribal governments, local
governments, public authorities or instrumentalities, and other
entities. Contractors or vendors are individuals or entities that
provide goods or services to a recipient or subrecipient in support of
a federal program, but do not carry out the federal program itself.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records consist of information collected or otherwise maintained by
program recipients, subrecipients, and their contractors, including but
not limited to information collected by recipients, subrecipients, and
their contractors for the purpose of determining applicant eligibility
for assistance, administering such assistance, and conducting program
oversight, audit, and compliance activities.
Records include application materials and supporting documentation
submitted by individuals and entities applying for assistance from
recipients and subrecipients as well as other information related to an
individual's or entity's application for and receipt of such
assistance. Records also include documentation regarding contracts
entered into by recipients and subrecipients with contractors for
activities undertaken using funds received from Treasury Departmental
Offices financial assistance programs.
Information in such records may include, but is not limited to, the
following information: full legal name; unique identifiers or
application identification numbers assigned by the recipient,
subrecipient or contractor; residential address and contact
information; reported income and household financial information; self-
attestations, certifications, and signatures; supporting documentation
provided by applicants; amounts of assistance awarded or received;
periods of assistance, including applicable dates; information about
employees or owners of recipients, subrecipients, contractors, or
business beneficiaries; and identifying, demographic, and financial
information associated with the receipt of or entry into awards,
grants, loans, contracts, investments, and other transactions,
including Social Security numbers or taxpayer identification numbers.
Records in the system may include employment-related and financial
data necessary to support eligibility determinations, payment
processing, audit activities, and program integrity functions. Treasury
would collect such information as necessary for program administration,
reporting, audit, compliance, or research and statistical purposes.
RECORD SOURCE CATEGORIES:
The information contained in the system may be provided by
recipients, subrecipients, and contractors that managed these programs
on their behalf. Recipients include, but are not limited to, states,
territories, local governments, Tribes, the freely associated states,
and various non-profit and for-profit entities.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under the
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or
portions thereof maintained as part of this system may be disclosed
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
(1) To the United States Department of Justice (``DOJ''), for the
purpose of representing or providing legal advice to the Department in
a proceeding before a court, adjudicative body, or other administrative
body before which the Department is authorized to appear, when such
proceeding involves:
(a) The Department or any component thereof;
(b) Any employee of the Department in his or her official capacity;
(c) Any employee of the Department in his or her individual
capacity where DOJ or the Department has agreed to represent the
employee; or
(d) The United States, when the Department determines that
litigation is likely to affect the Department or any of its components;
and the use of such records by the DOJ is deemed by the DOJ or the
Department to be relevant and necessary to the litigation provided that
the disclosure is compatible with the purpose for which records were
collected.
(2) To Federal agencies, non-Federal entities (including States and
local governments), their employees, and agents (including contractors,
their agents or employees and employees or contractors of the agents);
or contractors (including their employees or agents) with which the
Department has a contract, service agreement, grant, cooperative
agreement, or computer matching agreement for the purpose of: (1)
identification, prevention, and recovery of improper payments; (2)
identification and prevention of fraud, waste, and abuse in Federal
programs administered by the Department, another Federal agency, or a
non-Federal entity; or (3) establishing or verifying the eligibility
of, or continuing compliance with statutory and regulatory requirements
by, applicants for, recipients or beneficiaries of, participants in, or
providers of services with respect to assistance or payments under
Federal programs or recouping payments or recovering delinquent debts
under such Federal programs;
(3) To contractors, grantees, experts, consultants, Federal
agencies, and non-Federal entities, including, but not limited to,
State and local governments and other research institutions or their
parties, and entities and their agents with which the Department has a
contract, service agreement, grant, cooperative agreement, or other
agreement for the purposes of statistical analysis and research in
support of program operations, management,
[[Page 5157]]
performance monitoring, evaluation, risk management, and policy
development, to otherwise support the Department's mission, or for
other research and statistical purposes not otherwise prohibited by law
or regulation.
(4) To appropriate Federal, State, local, or foreign agencies, or
other public authority responsible for investigating or prosecuting the
violations of or for enforcing or implementing a statute, rule,
regulation, order, or license, where the disclosing agency becomes
aware of an indication of a violation or potential violation of civil
or criminal law or regulation;
(5) To a Federal, State, local, or other public authority
maintaining civil, criminal or other relevant enforcement information
or other pertinent information, which has requested information
relevant to or necessary to the requesting agency's, bureau's, or
authority's hiring or retention of an individual, or issuance of a
security clearance, license, contract, grant, or other benefit;
(6) In a proceeding before a court, adjudicative body, or other
administrative body before which the agency is authorized to appear
when: (a) the agency, (b) or any component thereof, (c) any employee of
the agency in his or her official capacity, (d) any employee of the
agency in his or her individual capacity where the Department of
Justice or the agency has agreed to represent the employee; or (e) the
United States, when the agency determines that litigation is likely to
affect the agency, is a party to litigation or has an interest in such
litigation, and the use of such records by the agency is deemed to be
relevant and necessary to the litigation or administrative proceeding
and not otherwise privileged;
(7) To a Congressional office in response to an inquiry made at the
request of the individual to whom the record pertains;
(8) To the news media in accordance with guidelines contained in 28
CFR 50.2 which pertain to an agency's functions relating to civil and
criminal proceedings;
(9) To third parties during the course of an investigation to the
extent necessary to obtain information pertinent to the investigation;
(10) To a public or professional licensing organization when such
information indicates, either by itself or in combination with other
information, a violation or potential violation of professional
standards, or reflects on the moral, educational, or professional
qualifications of an individual who is licensed or who is seeking to
become licensed;
(11) To a contractor for the purpose of compiling, organizing,
analyzing, programming, processing, or otherwise refining records
subject to the same limitations applicable to U.S. Department of the
Treasury officers and employees under the Privacy Act;
(12) To a court, magistrate, or administrative tribunal in the
course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation, or
settlement negotiations or in connection with criminal law proceedings
or in response to a court order when Treasury determines that the
disclosure is relevant and necessary;
(13) To other Federal agencies to effect salary or administrative
offset for the purpose of collecting debts, except that addresses
obtained from the Internal Revenue Service shall not be disclosed to
other agencies;
(14) To disclose information to a consumer reporting agency,
including mailing addresses obtained from the Internal Revenue Service,
to obtain credit reports;
(15) To a debt collection agency, including mailing addresses
obtained from the Internal Revenue Service, for debt collection
services;
(16) To unions recognized as exclusive bargaining representatives
under the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, the
Merit Systems Protection Board, arbitrators, the Federal Labor
Relations Authority, and other parties responsible for the
administration of the Federal labor-management program for the purpose
of processing any corrective actions, or grievances, or conducting
administrative hearings or appeals, or if needed in the performance of
other authorized duties;
(17) To a public or professional auditing organization for the
purpose of conducting financial audit and/or compliance audits;
(18) To a student participating in a Treasury student volunteer
program, where such disclosure is necessary to support program
functions of Treasury, and
(19) To appropriate agencies, entities, and person when (1) the
Department of the Treasury suspects or has confirmed that there has
been a breach of the system of records; (2) the Department of the
Treasury has determined that as a result of the suspected or confirmed
breach there is a risk of harm to individuals, the Department of the
Treasury (including its information systems, programs, and operations),
the Federal Government, or national security; and (3) the disclosure
made to such agencies, entities, and persons is reasonably necessary to
assist in connection with the Department of the Treasury's efforts to
respond to the suspected or confirmed breach or to prevent, minimize,
or remedy such harm.
(20) To another Federal agency or Federal entity, when the
Department of the Treasury determines that information from this system
of records is reasonably necessary to assist the recipient agency or
entity in (1) responding to a suspected or confirmed breach or (2)
preventing, minimizing, or remedying the risk of harm to individuals,
the recipient agency or entity (including its information systems,
programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.
(21) The National Archives and Records Administration for use in
its records management inspections and its role as an Archivist under
the authority of 44 U.S.C. 2904 and 2906.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records in this system are stored electronically in secure
facilities. Paper records (if they must be created/maintained) are
stored in a locked drawer, behind a locked door, or at a secure offsite
location.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system may be retrieved, for authorized purposes,
by name or another unique identifier.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records in this system will be maintained and disposed in
accordance with National Archives and Records Administration retention
schedules.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records in this system are safeguarded in accordance with
applicable laws and policies, including all applicable Treasury
information systems security and access policies. Strict controls are
imposed to minimize the risk of compromising the information that is
being stored. Access to the records in this system is limited to those
individuals who have appropriate permissions and a need to know for the
performance of their official duties. User activity is recorded by the
system for audit purposes. Electronic records are encrypted at rest
[[Page 5158]]
and in transit. Records are maintained in buildings subject to 24-hour
security.
RECORD ACCESS PROCEDURES:
See ``Notification Procedures'' below.
CONTESTING RECORD PROCEDURES:
See ``Notification Procedures'' below.
NOTIFICATION PROCEDURES:
Individuals seeking notification and access to any record contained
in this system of records, or seeking to contest its content, may
inquire in writing in accordance with instructions appearing at 31 CFR
part 1, subpart C, appendix A. Requests for information and specific
guidance on where to send requests for records may be addressed to:
Privacy Act Request, DO, Director, FOIA and Transparency, Department of
the Treasury, 1500 Pennsylvania Avenue NW, Washington, DC 20220.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
[FR Doc. 2026-02234 Filed 2-3-26; 8:45 am]
BILLING CODE 4810-AK-P
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This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.