Notice2025-21170
Privacy Act of 1974; System of Records
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
November 26, 2025
Issuing agencies
Defense Department
Abstract
Pursuant to the Privacy Act of 1974, as amended, the DoD is modifying 18 System of Records Notices (SORNs) to include a new routine use that permits disclosure of records to the Department of the Treasury for the purpose of identifying, preventing, or recouping improper payments, consistent with applicable law. This modification notice describes the routine use and identifies the affected systems. This modification notice does not alter system locations, system managers, categories of individuals or records maintained in the systems, nor does it change the relevant authorities or methods of collection.
Full Text
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<title>Federal Register, Volume 90 Issue 226 (Wednesday, November 26, 2025)</title>
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[Federal Register Volume 90, Number 226 (Wednesday, November 26, 2025)]
[Notices]
[Pages 54312-54314]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2025-21170]
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DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DOD-2025-OS-0738]
Privacy Act of 1974; System of Records
AGENCY: Department of Defense (DoD).
ACTION: Notice of modified system of records.
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SUMMARY: Pursuant to the Privacy Act of 1974, as amended, the DoD is
modifying 18 System of Records Notices (SORNs) to include a new routine
use that permits disclosure of records to the Department of the
Treasury for the purpose of identifying, preventing, or recouping
improper payments, consistent with applicable law. This modification
notice describes the routine use and identifies the affected systems.
This modification notice does not alter system locations, system
managers, categories of individuals or records maintained in the
systems, nor does it change the relevant authorities or methods of
collection.
DATES: This system of records notice is effective upon publication;
however, comments on the Routine Uses will be accepted on or before
December 26, 2025. The Routine Use is effective at the close of the
comment period, unless comments have been received from interested
members of the public that require modification and republication of
the notice.
ADDRESSES: You may submit comments, identified by docket number and
title, by either of the following methods:
* Federal Rulemaking Portal: <a href="https://www.regulations.gov">https://www.regulations.gov</a>. Follow
the instructions for submitting comments.
* Mail: Department of Defense, Office of the Director of
Administration and Management, Privacy, Civil Liberties, and
Transparency Directorate, Regulatory Division, 4800 Mark Center Drive,
Attn: Mailbox #24, Suite 05F16, Alexandria, VA 22350-1700.
Instructions: All submissions must include the agency name and
docket number for this Federal Register document. The general policy
for comments and other submissions from members of the public is to
make these submissions available for public viewing on the internet at
<a href="https://www.regulations.gov">https://www.regulations.gov</a> as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Rahwa Keleta, Chief, Privacy and
Civil Liberties Division, Privacy, Civil Liberties, and Transparency
Directorate, Office of the Director of Administration and Management,
Department of Defense, 4800 Mark Center Drive, Mailbox #24, Suite
05F16, Alexandria, VA 22350-1700, <a href="/cdn-cgi/l/email-protection#46293522682b256b272a233e6829273235226b36252a32682b243e6836252a226b35293428062b272f2a682b2f2a"><span class="__cf_email__" data-cfemail="8de2fee9a3e0eea0ece1e8f5a3e2ecf9fee9a0fdeee1f9a3e0eff5a3fdeee1e9a0fee2ffe3cde0ece4e1a3e0e4e1">[email protected]</span></a>, (703) 571-0070.
SUPPLEMENTARY INFORMATION:
I. Background
In accordance with OMB Memorandum M-25-32, the DoD has conducted a
review of its Privacy Act SORNs to ensure alignment with E.O. 14249 and
Federal efforts to reduce improper payments and strengthen program
integrity. As a result of this review, the agency has identified 18
SORNs requiring modification to support disclosures to the Department
of Treasury's Do Not Pay Working System. The change involves adding a
new routine use to each of the identified SORNs. This routine use will
authorize
[[Page 54313]]
the disclosure of information relevant to verifying payment and award
eligibility through the Do Not Pay Working System. The purpose of this
modification notice is to enhance the agency's ability to prevent
improper payments, comply with government-wide financial integrity
mandates, and improve operational efficiency in determining eligibility
for Federal funds. This modification notice does not alter the
categories of individuals or records maintained in the systems, nor
does it change the authority or method of collection. Instead, it
strengthens the agency's data sharing posture in support of
transparency and accountability.
DoD SORNs are published in the Federal Register and are available
from the address in FOR FURTHER INFORMATION CONTACT or at the Privacy
and Civil Liberties Division website at <a href="https://dpcld.defense.gov">https://dpcld.defense.gov</a>.
II. Privacy Act
Under the Privacy Act, a ``system of records'' is a group of
records under the control of an agency from which information is
retrieved by the name of an individual or by some identifying number,
symbol, or other identifying particular assigned to the individual. In
the Privacy Act, an individual is defined as a U.S. citizen or alien
lawfully admitted for permanent residence.
In accordance with 5 U.S.C. 552a(r) and Office of Management and
Budget (OMB) Circular No. A-108, DoD has provided a report of this
consolidated notice to OMB and Congress.
Dated: November 21, 2025.
Stephanie J. Bost,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAMES AND NUMBERS:
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DoD Patron Authorization, Retail, And DoD-0018.
Service Activities.
Defense Enterprise Accounting and F065 AFMC A.
Management System (DEAMS).
Corps of Engineers Management Information A0037-2-1 CE.
System Files.
Marine Corps Manpower Management M01040-3.
Information System Records.
Navy Standard Integrated Personnel System N07220-1.
(NSIPS).
Defense Travel System (DTS)............... DHRA 08 DoD.
Integrated Accounts Payable Systems (IAPS) T7225.
Computerized Accounts Payable System T7225a.
(CAPS).
Integrated Automated Travel System (IATS). T7333.
Defense Civilian Pay System (DCPS)........ T7335.
Defense Joint Military Pay System-Active T7340.
Component.
Defense Joint Military Pay System-Reserve T7344.
Component.
Defense Military Retiree an Annuity Pay T7347b.
Systems Records.
My Invoice System......................... T7801.
Enterprise Business System (EBS).......... S700.30.
Defense Agencies Initiative............... S890.11.
Medical/Dental Claim History Files........ EDTMA 04.
Defense Transportation System (DTS) FTRANSCOM 01, DoD.
Records.
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SECURITY CLASSIFICATION:
Unclassified.
SYSTEMS LOCATION:
This modification notice does not alter the system location
information for each of the listed systems.
SYSTEMS MANAGERS:
This modification notice does not alter the system manager
information for each of the listed systems. For details regarding the
system manager, please refer to the most recently published full system
of records notice for each system.
* * * * *
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Each of these systems will be updated to include the following
routine use:
``To the U.S. Department of the Treasury when disclosure of the
information is relevant to review payment and award eligibility through
the Do Not Pay Working System for the purposes of identifying,
preventing, or recouping improper payments to an applicant for, or
recipient of, Federal funds, including funds disbursed by a state
(meaning a state of the United States, the District of Columbia, a
territory or possession of the United States, or a federally recognized
Indian tribe) in a state-administered, federally funded program.''
* * * * *
HISTORY:
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System name System No. Publication date
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DoD Patron Authorization, Retail, And DoD-0018............................ March 30, 2023; 88 FR 19103-
Service Activities. 19106.
Defense Enterprise Accounting and F065 AFMC A......................... August 07, 2009; 74 39673-39674.
Management System (DEAMS).
Corps Of Engineers Management A0037-2-1 CE........................ February 22, 1993; 58 FR 10002.
Information System Files.
Marine Corps Manpower Management M01040-3............................ April 29, 2010; 75 FR 22570-
Information System Records. 22573.
Navy Standard Integrated Personnel N07220-1............................ November 29, 2012; 77 FR 71185-
System (NSIPS). 71186; December 16, 2010; 75 FR
78688-78690.
Defense Travel System (DTS)............. DHRA 08 DoD......................... March 27, 2020; 85 FR 17319-
17322.
Integrated Accounts Payable Systems T7225............................... May 04, 2007; 72 FR 25271-25272.
(IAPS).
Computerized Accounts Payable System T7225a.............................. November 14, 2007; 72 FR 64057-
(CAPS). 64058.
Integrated Automated Travel System T7333............................... April 23, 2010; 75 FR 21248-
(IATS). 21250.
Defense Civilian Pay System (DCPS)...... T7335............................... March 13, 2014; 79 FR 14241-
14242.
Defense Joint Military Pay System-Active T7340............................... September 25, 2014; 79 FR 57541-
Component. 57542; March 5, 2013; 78 FR
14283-14284; March 21, 2006; 71
FR 14179-14182.
[[Page 54314]]
Defense Joint Military Pay System- T7344............................... March 05, 2013; 78 FR 14281-
Reserve Component. 14282; March 21, 2006; 71 FR
14182-14186.
Defense Military Retiree an Annuity Pay T7347b.............................. January 07, 2009; 74 FR 696-698.
Systems Records.
myInvoice System........................ T7801............................... October 12, 2006, 71 FR 60121-
60122.
Enterprise Business System (EBS)........ S700.30............................. November 25, 2011; 76 FR 72691-
72692.
Defense Agencies Initiative............. S890.11............................. June 03, 2019; 84 FR 25537-
25540.
Medical/Dental Claim History Files...... EDTMA 04............................ October 27, 2015; 80 FR 65720;
March 29, 2006; 71 FR 15702-
15704.
DoD, Defense Transportation System (DTS) FTRANSCOM 01........................ September 26, 2014; 79 FR 57893--
Records. 57894.
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[FR Doc. 2025-21170 Filed 11-25-25; 8:45 am]
BILLING CODE 6001-FR-P
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</html>Indexed from Federal Register on November 26, 2025.
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