Notice2025-19630
Privacy Act of 1974; Matching Program
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
October 22, 2025
Issuing agencies
Health and Human Services DepartmentChildren and Families Administration
Abstract
In accordance with subsection (e)(12) of the Privacy Act of 1974, as amended, the Department of Health and Human Services (HHS), Administration for Children and Families (ACF), ACF Tech, is providing notice of a re-established matching program between the Department of Veterans Affairs (VA) and State Public Assistance Agencies (SPAAs) participating in the Public Assistance Reporting Information System (PARIS) Program. The matching program provides the SPAAs with VA's compensation and pension data on a periodic basis to use in determining public assistance applicants' and recipients' eligibility for certain public assistance benefits. ACF Tech facilitates the matching program, and the Department of Treasury, Bureau of Fiscal Services, Do Not Pay (DNP) conducts the matches of SPAA and VA data and provides associated support.
Full Text
<html>
<head>
<title>Federal Register, Volume 90 Issue 202 (Wednesday, October 22, 2025)</title>
</head>
<body><pre>
[Federal Register Volume 90, Number 202 (Wednesday, October 22, 2025)]
[Notices]
[Pages 48445-48446]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2025-19630]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
Privacy Act of 1974; Matching Program
AGENCY: Administration for Children and Families, Department of Health
and Human Services.
ACTION: Notice of a new matching program.
-----------------------------------------------------------------------
SUMMARY: In accordance with subsection (e)(12) of the Privacy Act of
1974, as amended, the Department of Health and Human Services (HHS),
Administration for Children and Families (ACF), ACF Tech, is providing
notice of a re-established matching program between the Department of
Veterans Affairs (VA) and State Public Assistance Agencies (SPAAs)
participating in the Public Assistance Reporting Information System
(PARIS) Program. The matching program provides the SPAAs with VA's
compensation and pension data on a periodic basis to use in determining
public assistance applicants' and recipients' eligibility for certain
public assistance benefits. ACF Tech facilitates the matching program,
and the Department of Treasury, Bureau of Fiscal Services, Do Not Pay
(DNP) conducts the matches of SPAA and VA data and provides associated
support.
DATES: The deadline for comments on this notice is November 21, 2025.
The re-established matching program will commence not sooner than 30
days after publication of this notice, provided no comments are
received that warrant a change to this notice. The matching program
will be conducted for an initial term of 18 months (from approximately
October 2025 through May 2026), and within 3 months of expiration may
be renewed for 1 additional year if the parties make no change to the
matching program and certify that the program has been conducted in
compliance with the matching agreement.
ADDRESSES: Interested parties may submit written comments on this
notice by mail or email to HHS/ACF Tech, 330 C Street SW, Washington,
DC 20024, <a href="/cdn-cgi/l/email-protection#e09081928993a0818386ce888893ce878f96"><span class="__cf_email__" data-cfemail="9cecfdeef5efdcfdfffab2f4f4efb2fbf3ea">[email protected]</span></a>.
FOR FURTHER INFORMATION CONTACT: General questions about the matching
program may be submitted to Robin Colllins, Chief Information Officer
and Acting Chief Technology Officer, ACF Tech, 330 C Street SW,
Washington, DC 20024, <a href="/cdn-cgi/l/email-protection#364657445f4576575550185e5e4518515940"><span class="__cf_email__" data-cfemail="fb8b9a899288bb9a989dd5939388d59c948d">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: The Privacy Act of 1974, as amended (5
U.S.C. 552a), provides certain protections for records related to
individuals applying for and receiving Federal benefits. The law
governs the use of computer matching by Federal agencies when records
in a system of records (meaning, Federal agency records about
individuals retrieved by name or other personal identifier) are matched
with records of other Federal or non-Federal agencies. The Privacy Act
requires agencies involved in a matching program to the following:
1. Obtain approval of a Computer Matching Agreement, prepared in
accordance with the Privacy Act, by the Data Integrity Board of each
Federal agency that is a source, or recipient of data used in the
matching program. 5 U.S.C. 522a(o)(1), (u)(3)(A), and (u)(4).
2. Provide adequate advance notice of the matching program,
including a copy of the agreement, to Congress and the Office of
Management and Budget (OMB). 5 U.S.C. 552a(o)(2)(A)(i) and (r).
3. Publish advance notice of the matching program in the Federal
Register. 5 U.S.C. 552a(e)(12).
4. Make the Computer Matching Agreement available to the public. 5
U.S.C. 552a(o)(2)(A)(ii).
5. Notify the individuals whose information will be used in the
matching program that the information they provide is subject to
verification through matching, as required by 5 U.S.C. 552a(o)(1)(D).
6. Verify match findings before suspending, terminating, reducing,
or making a final denial of an individual's benefits or payments, or
taking other adverse action against the individual, as required by 5
U.S.C. 552a(p).
7. Provide an annual report of the matching program activities to
the head of the participating agency and OMB and make the report
available to the public. 5 U.S.C. 552a(u)(3)(D).
[[Page 48446]]
This matching program meets these requirements.
Dated: October 20, 2025.
Robin Collins,
Chief Information Officer and Acting Chief Technology Officer, ACF.
Participating Agencies
The Department of Veterans Affairs (VA) is the source agency and
State Public Assistance Agencies (SPAAs) are non-Federal agencies.
Authority for Conducting the Matching Program
Sections 402(a), 1137, and 1903(r) of the Social Security Act (42
U.S.C. secs. 602(a), 1320b-7, and 1396b(r)).
Purpose(s)
The matching program will provide participating SPAAs with VA's
compensation and pension data on a periodic basis to use in determining
public assistance applicants' and recipients' eligibility for benefits
under the Medicaid, Temporary Assistance for Needy Families (TANF),
Supplemental Nutrition Assistance Program (SNAP), and general
assistance programs, and to use in helping relevant veterans to better
understand similar benefits available through the VA that may be better
alternatives. The matching program helps ensure fair and equitable
treatment in the delivery of benefits attributable to funds provided by
the Federal Government.
Categories of Individuals
The categories of individuals involved in the matching program are
the following:
<bullet> Individuals applying for or receiving Medicaid, TANF,
SNAP, and/or general assistance benefits (public assistance clients);
and
<bullet> Individuals receiving VA pay or pension benefits.
Categories of Records
The categories of records used in the matching program are
identifying information, compensation, and pension data.
On an approximately quarterly basis, VA will provide DNP with a
file containing VA benefit record data for most VA benefit and
compensation recipients. SPAAs will also provide DNP with a non-Federal
file containing identifying information, including Social Security
Numbers (SSNs), about public assistance clients. DNP will compare the
SSNs in each SPAA file to the VA file and will provide the SPAA with
match results containing the following data elements (as applicable)
about each public assistance client whose SSN matches the SSN of an
individual receiving VA compensation or pension benefits:
VA File Number; Veteran/Beneficiary/Apportionee SSN and SSN
Verification Indicator; Payee Type Code; Award Type, Award Line Type,
and Award Status Codes; Gender Code; Last Name/First Name/Middle Name;
Beneficiary Birth Date; Veteran/Spouse Aid and Attendance Code; Station
Number; Spouse; Minor Child; School Child; Helpless Child; Parent;
Combined Degree; Entitlement Type Code; Change Reason; Suspense Reason;
Last Paid Date; Effective Date; Gross Amount; Net Award Amount; Payment
Amount; Frequency Pay Type Code; Income for VA Purposes Amount;
Beneficiary/Spouse Annual Amounts (for Wages, Insurance, Interest,
Social Security, Civil Service Retirement, Military, Railroad
Retirement Board, Black Lung, and Rest); Beneficiary/Spouse Rest of
Exclusion Amount; Medical Expense/Education Expense/Last Expense/
Hardship Amounts; Receivable/Receivable Amount; Monthly Deductions/
Deduction Amount; Proceeds/Proceeds Amount; Address Type Indicator;
Address Name/Fiduciary; Address Fiduciary Type; Address Name
Beneficiary; Corporate Format Address (Address Lines One, Two, and
Three, City Name, State Name, ZIP Code Prefix and Suffix, Country Type
Name, Foreign Postal Code, Province Name, Territory Name, Military
Postal Type, Military Post Office); and, Benefits Delivery Network
Treasury Address and ZIP Code Prefix.
System(s) of Records
The VA data used in this matching program will be disclosed from
the following system of records, as authorized by routine use 35:
``Compensation, Pension, Education, and Vocational Rehabilitation and
Employment Records--VA (58VA21/22/28),'' 86 FR 61858 (Nov. 8, 2021).
[FR Doc. 2025-19630 Filed 10-21-25; 8:45 am]
BILLING CODE 4184-79-P
</pre><script data-cfasync="false" src="/cdn-cgi/scripts/5c5dd728/cloudflare-static/email-decode.min.js"></script></body>
</html>Indexed from Federal Register on October 22, 2025.
This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.