Notice2025-14115
Privacy Act of 1974; System of Records
Primary source
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Published
July 28, 2025
Issuing agencies
Defense DepartmentNavy Department
Abstract
In accordance with the Privacy Act of 1974, the Department of Navy is publishing a new system of records titled, "Midshipmen Development Center (MDC) Records," N01531-2. This system is being established to support the psychological and nutritional well-being of midshipmen at the United States Naval Academy. The system will enable the Midshipmen Development Center to collect and maintain records that cater to the unique needs of the Brigade of Midshipmen, promoting their overall development and success. Records include documentation of individual and group counseling sessions, psychological evaluations, treatment for eating disorders, crisis intervention services, consultations with psychologists, and performance enhancement support provided to midshipmen.
Full Text
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<title>Federal Register, Volume 90 Issue 142 (Monday, July 28, 2025)</title>
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[Federal Register Volume 90, Number 142 (Monday, July 28, 2025)]
[Notices]
[Pages 35520-35522]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2025-14115]
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DEPARTMENT OF DEFENSE
Department of the Navy
[Docket ID: USN-2025-HQ-0071]
Privacy Act of 1974; System of Records
AGENCY: Department of Navy (DON), Department of Defense (DoD).
ACTION: Notice of a new system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, the Department of
Navy is publishing a new system of records titled, ``Midshipmen
Development Center (MDC) Records,'' N01531-2. This system is being
established to support the psychological and nutritional well-being of
midshipmen at the United States Naval Academy. The system will enable
the Midshipmen Development Center to collect and maintain records that
cater to the unique needs of the Brigade of Midshipmen, promoting their
overall development and success. Records include documentation of
individual and group counseling sessions, psychological evaluations,
treatment for eating disorders, crisis intervention services,
consultations with psychologists, and performance enhancement support
provided to midshipmen.
DATES: This new system of records is effective upon publication;
however, comments on the Routine Uses will be accepted on or before
August 27, 2025. The Routine Uses are effective at the close of the
comment period, unless comments have been received from interested
members of the public that require modification and republication of
the notice.
ADDRESSES: You may submit comments, identified by docket number and
title, by either of the following methods:
* Federal Rulemaking Portal: <a href="https://www.regulations.gov">https://www.regulations.gov</a>. Follow
the instructions for submitting comments.
* Mail: Department of Defense, Office of the Assistant to the
Secretary of Defense for Privacy, Civil Liberties and Transparency,
Regulatory Directorate, 4800 Mark Center Drive, Attn: Mailbox 24, Suite
05F16, Alexandria, VA 22350-1700.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the internet
at <a href="https://www.regulations.gov">https://www.regulations.gov</a> as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Mr. Richard Strong, Director, PA/FOIA
Office (DNS-36), Department of the Navy, 2000 Navy Pentagon,
Washington, DC 20350-2000, or by phone at (202) 685-6533.
SUPPLEMENTARY INFORMATION:
I. Background
The Department of the Navy is establishing the Midshipmen
Development Center (MDC) Records, N01531-2 as a Privacy Act system of
records. The United States Naval Academy is establishing this system of
records to collect and maintain information that supports the
Midshipmen Development Center's mission to address the psychological
and nutritional needs of the Brigade of Midshipmen. The records will
include documentation of various services provided, such as individual
and group counseling, psychological assessments, eating disorder
treatment, crisis intervention, psychological consultations, and
performance enhancement support, all aimed at promoting the well-being
and development of midshipmen.
DoD system of records notices (SORNs) have been published in the
Federal Register and are available from the address in FOR FURTHER
INFORMATION CONTACT or at the Defense Privacy, Civil Liberties
Directorate website at <a href="https://pclt.defense.gov/DIRECTORATES/Privacy-and-Civil-Liberties-Directorate/Privacy/SORNs/">https://pclt.defense.gov/DIRECTORATES/Privacy-and-Civil-Liberties-Directorate/Privacy/SORNs/</a>.
II. Privacy Act
Under the Privacy Act, a ``system of records'' is a group of
records under the
[[Page 35521]]
control of an agency from which information is retrieved by the name of
an individual or by some identifying number, symbol, or other
identifying particular assigned to the individual. In the Privacy Act,
an individual is defined as a U.S. citizen or lawful permanent
resident.
In accordance with 5 U.S.C. 552a(r) and Office of Management and
Budget (OMB) Circular No. A-108, OATSD (PCLT) has provided a report of
this system of records to the OMB and to Congress.
Dated: July 23, 2025.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
Midshipmen Development Center (MDC) Records, N01531-2.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Naval Academy, 290 Buchanan Road, Annapolis, MD 21402-1304.
SYSTEM MANAGER:
The system manager is Superintendent, U.S. Naval Academy, 121 Blake
Road, Annapolis, MD 21402-1300, 410-293-1550, <a href="/cdn-cgi/l/email-protection#69191b001f080a10291c1a0708470c0d1c"><span class="__cf_email__" data-cfemail="addddfc4dbccced4edd8dec3cc83c8c9d8">[email protected]</span></a>.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 8013, Secretary of the Navy; 10 U.S.C. 8451a,
Superintendent; 10 U.S.C. 12205--Commissioned officers: appointment;
educational requirement; and DoDI 1322.22, Service Academies.
PURPOSE(S) OF THE SYSTEM:
The system of records supports the U.S. Naval Academy's Midshipmen
Development Center (MDC) in its mission to provide comprehensive
psychological and nutritional support to the Brigade of Midshipmen,
ensuring their overall well-being and success.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Naval Academy midshipmen seeking or referred for individual and
group counseling, psychological assessments, eating disorder treatment,
crisis intervention, psychological consultations, and performance
enhancement assistance.
CATEGORIES OF RECORDS IN THE SYSTEM:
A. Personal information such as: name, date of birth, race and
ethnicity, sex, contact information (phone number and email address),
family information, personal interest information, and personal
history.
B. Academic and military records such as: class ranking, quality
point rating, military records to include alpha and company numbers.
C. Medical information such as: health history, health and
wellbeing surveys, and physical records to include fitness assessments.
D. Counseling records such as: individual and group counseling,
psychological assessments, eating disorder treatment, crisis
intervention, psychological consultations, performance enhancement
assistance.
RECORD SOURCE CATEGORIES:
Records and information stored in this system of records are
obtained from the individual, clinical staff, and third parties such as
friends, peers, chain of command, faculty and staff, or family.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, all or a portion of the
records or information contained herein may specifically be disclosed
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
A. To contractors, grantees, experts, consultants, students, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the federal government when
necessary to accomplish an agency function related to this system of
records.
B. To the appropriate Federal, State, local, territorial, tribal,
foreign, or international law enforcement authority or other
appropriate entity where a record, either alone or in conjunction with
other information, indicates a violation or potential violation of law,
whether criminal, civil, or regulatory in nature.
C. To any component of the Department of Justice for the purpose of
representing the DoD, or its components, officers, employees, or
members in pending or potential litigation to which the record is
pertinent.
D. In an appropriate proceeding before a court, grand jury, or
administrative or adjudicative body or official, when the DoD or other
Agency representing the DoD determines that the records are relevant
and necessary to the proceeding; or in an appropriate proceeding before
an administrative or adjudicative body when the adjudicator determines
the records to be relevant to the proceeding.
E. To the National Archives and Records Administration for the
purpose of records management inspections conducted under the authority
of 44 U.S.C. 2904 and 2906.
F. To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of, and at
the request of, the individual who is the subject of the record.
G. To appropriate agencies, entities, and persons when (1) the DoD
suspects or confirms a breach of the system of records; (2) the DoD
determines as a result of the suspected or confirmed breach there is a
risk of harm to individuals, the DoD (including its information
systems, programs, and operations), the Federal Government, or national
security; and (3) the disclosure made to such agencies, entities, and
persons is reasonably necessary to assist in connection with the DoD's
efforts to respond to the suspected or confirmed breach or to prevent,
minimize, or remedy such harm.
H. To another Federal agency or Federal entity, when the DoD
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
I. To another Federal, State, or local agency for the purpose of
comparing to the agency's system of records or to non-Federal records,
in coordination with an Office of Inspector General in conducting an
audit, investigation, inspection, evaluation, or some other review as
authorized by the Inspector General Act, as amended.
J. To such recipients and under such circumstances and procedures
as are mandated by Federal statute or treaty.
K. To military and civilian health care providers to further the
medical care and treatment of the patient. Counseling records are not
part of the official military medical record; however, if a patient's
condition worsens or requires additional treatment not available at the
MDC, information may be discussed with other health care providers in
the agency or local health care providers in emergency situations.
L. To officials and employees of local and state governments and
agencies in the performance of their official duties relating to
professional certification, licensing, and accreditation of health care
providers.
[[Page 35522]]
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are stored electronically or on paper in secure facilities
with restricted access.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records may be retrieved by name, student ID number, or email.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Final Disposition Temporary. Destroy 1 year after cutoff or when no
longer needed.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records are stored in locked file containers, cabinets,
vaults, or secured rooms with restricted access. Information maintained
electronically requires role-based file access, Common Access Card
(CAC), Public Key Infrastructure (PKI), and/or user ID and password.
Data in transit is encrypted.
RECORD ACCESS PROCEDURES:
Individuals seeking access to their records should follow the
procedures in 32 CFR part 310. Individuals should address written
inquiries to the Department of Navy FOIA Requester Service Center,
Office of Freedom of Information, <a href="http://foiaonline.gov">foiaonline.gov</a>, 2000 Navy Pentagon,
Washington, DC 20350-2000. Signed written requests should contain the
name and number of this system of records notice along with full name,
current address, email address of the individual and telephone number.
Requester should also include alpha number if known. In addition, the
requester must provide either a notarized statement or an unsworn
declaration made in accordance with 28 U.S.C. 1746, in the appropriate
format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
CONTESTING RECORD PROCEDURES:
The DoD rules for accessing records, contesting contents, and
appealing initial Component determinations are contained in 32 CFR part
310, or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether information about
themselves is contained in this system of records should follow the
instructions for Record Access Procedures above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
[FR Doc. 2025-14115 Filed 7-25-25; 8:45 am]
BILLING CODE 6001-FR-P
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</html>Indexed from Federal Register on July 28, 2025.
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