Notice2025-13141
Privacy Act of 1974; System of Records
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
July 14, 2025
Issuing agencies
Defense Department
Abstract
In accordance with the Privacy Act of 1974, the DoD is modifying and reissuing a current system of records titled, Military Spouse Education and Career Opportunities (SECO) and My Career Advancement Account Scholarship (MyCAA) Programs, DPR 46. This system of records was originally established by the Office of the Secretary of Defense for Personnel and Readiness to collect and maintain records on the SECO and MyCAA Programs, which make resources and tools available to help military spouses with career exploration and discovery, career education and training, employment readiness, and career connections at any point within the military spouse's career. This system of records notice (SORN) is being renamed Military Spouse Education, Career Opportunities, and Employment Partnership. This SORN modification consolidates and rescinds DPR 47 DoD, Military Spouse Employment Partnership (MSEP) Career Portal. DoD is publishing a separate notice to rescind DPR 47 elsewhere in today's issue of the Federal Register. Additionally, this SORN is being updated to incorporate the DoD standard routine uses (routine uses A through J) and to allow for additional disclosures outside DoD related to the purpose of this system of records. The DoD is also modifying various other sections within the SORN to improve clarity or update information that has changed.
Full Text
<html>
<head>
<title>Federal Register, Volume 90 Issue 132 (Monday, July 14, 2025)</title>
</head>
<body><pre>
[Federal Register Volume 90, Number 132 (Monday, July 14, 2025)]
[Notices]
[Pages 31168-31170]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2025-13141]
[[Page 31168]]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2025-OS-0111]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, Department of Defense
(DoD).
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, the DoD is
modifying and reissuing a current system of records titled, Military
Spouse Education and Career Opportunities (SECO) and My Career
Advancement Account Scholarship (MyCAA) Programs, DPR 46. This system
of records was originally established by the Office of the Secretary of
Defense for Personnel and Readiness to collect and maintain records on
the SECO and MyCAA Programs, which make resources and tools available
to help military spouses with career exploration and discovery, career
education and training, employment readiness, and career connections at
any point within the military spouse's career. This system of records
notice (SORN) is being renamed Military Spouse Education, Career
Opportunities, and Employment Partnership. This SORN modification
consolidates and rescinds DPR 47 DoD, Military Spouse Employment
Partnership (MSEP) Career Portal. DoD is publishing a separate notice
to rescind DPR 47 elsewhere in today's issue of the Federal Register.
Additionally, this SORN is being updated to incorporate the DoD
standard routine uses (routine uses A through J) and to allow for
additional disclosures outside DoD related to the purpose of this
system of records. The DoD is also modifying various other sections
within the SORN to improve clarity or update information that has
changed.
DATES: This system of records is effective upon publication; however,
comments on the Routine Uses will be accepted on or before August 13,
2025. The Routine Uses are effective at the close of the comment
period.
ADDRESSES: You may submit comments, identified by docket number and
title, by either of the following methods:
* Federal Rulemaking Portal: <a href="https://www.regulations.gov">https://www.regulations.gov</a>. Follow
the instructions for submitting comments.
* Mail: Department of Defense, Office of the Assistant to the
Secretary of Defense for Privacy, Civil Liberties, and Transparency,
Regulatory Directorate, 4800 Mark Center Drive, Attn: Mailbox 24, Suite
05F16, Alexandria, VA 22350-1700.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the internet
at <a href="https://www.regulations.gov">https://www.regulations.gov</a> as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Jessica Levin, Privacy and Civil
Liberties Officer, Office of the Secretary of Defense for Personnel and
Readiness, 703-697-2121, 4000 Defense Pentagon, Washington, DC 20301,
email: <a href="/cdn-cgi/l/email-protection#1f706c7b316f7a716b7e78707131706a6c7b326f326d31727d6731706a6c7b6f6d326f6d76697e7c66327e717b327970767e326f6d70786d7e725f727e767331727673">osd.pentagon.ousd-p-r.mbx.ousdpr-privacy-and-foia-program@mail.mil</a>.
SUPPLEMENTARY INFORMATION:
I. Background
The Military Spouse Education, Career Opportunities, and Employment
Partnership system of records is used to support the operation of the
SECO, MyCAA, and MSEP Programs. The records maintained within this
system of records are used to assist military spouses with career
exploration/discovery, career education and training, employment
readiness, career coaching and connections, and financial assistance
(education, training, testing, fees, etc). This SORN modification
consolidates and rescinds DPR 47 DoD, Military Spouse Employment
Partnership (MSEP) Career Portal (March 19, 2018, 83 FR 11994). A
separate notice formally rescinding DPR 47 will be published elsewhere
in today's issue of the Federal Register.
Subject to public comment, the DoD is updating this SORN to add the
standard DoD routine uses (routine uses A through J) and to allow for
additional disclosures outside DoD related to the purpose of this
system of records. Additionally, the following sections of this SORN
are being modified as follows: system name and number to better reflect
all records maintained within the system of records, system location to
reflect system modernization and cloud maintenance, system manager to
reflect latest organizational titles and structure, authority for
maintenance of the system to add additional authorities, purpose(s) of
the system to reflect incorporation of MSEP program records, categories
of records in the system to reflect the incorporation of MSEP program
records and better explain the types of information collected, record
source categories to reflect system updates, routine uses of records
maintained in the system to account for the sharing of MSEP records,
policies and practices for retrieval of records to update the
information needed to retrieve a record to reflect the incorporation of
MSEP program records, policies and practices for retention and disposal
of records, administrative, technical, and physical safeguards, and
notification procedures to update the individual safeguards protecting
the personal information.
DoD SORNs have been published in the Federal Register and are
available from the address in FOR FURTHER INFORMATION CONTACT or at the
Office of the Assistant to the Secretary for Defense for Privacy, Civil
Liberties, and Transparency (OATSD(PCLT)) website at <a href="https://dpcld.defense.gov/privacy">https://dpcld.defense.gov/privacy</a>.
II. Privacy Act
Under the Privacy Act, a ``system of records'' is a group of
records under the control of an agency from which information is
retrieved by the name of an individual or by some identifying number,
symbol, or other identifying particular assigned to the individual. In
the Privacy Act, an individual is defined as a U.S. citizen or lawful
permanent resident.
In accordance with 5 U.S.C. 552a(r) and Office of Management and
Budget (OMB) Circular No. A-108, OATSD(PCLT) has provided a report of
this system of records to the OMB and to Congress.
Dated: July 10, 2025.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
Military Spouse Education, Career Opportunities, and Employment
Partnership, DPR 46 DoD.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Information is stored within a government-certified cloud,
implemented and overseen by the Department's Chief Information Officer
(CIO), 6000 Defense Pentagon, Washington, DC 20301-6000.
SYSTEM MANAGER:
A. Under Secretary of Defense for Personnel and Readiness (USD/
P&R), Office of the Deputy Assistant Secretary of Defense (DASD) for
Military Community and Family Policy (MC&FP), Director, Office of
Military Family Readiness Policy (OMFRP), 4800
[[Page 31169]]
Mark Center Drive, Suite 03G15, Alexandria, VA 22350-2300, email:
<a href="/cdn-cgi/l/email-protection#38574b5c16555b1559545d4016574d4b5c1548154a16555a40164b48574d4b5d155d5548545741555d564c154c5d5955785559515416555154"><span class="__cf_email__" data-cfemail="036c70672d6e602e626f667b2d6c7670672e732e712d6e617b2d70736c7670662e666e736f6c7a6e666d772e7766626e436e626a6f2d6e6a6f">[email protected]</span></a>, phone: 571-
372-5314.
B. Under Secretary of Defense for Personnel and Readiness (USD/
P&R), Office of the Deputy Assistant Secretary of Defense (DASD) for
Military Community and Family Policy (MC&FP), Director, Military
Community Outreach (MCO) Directorate, 4800 Mark Center Drive,
Alexandria, VA 22350-2300, email: <a href="/cdn-cgi/l/email-protection#a6c9d5c288d6c3c8d2c7c1c9c888c9d3d5c28bd68bd488cbc4de88cbc5c0d68bcbc5d5d6e6cbc7cfca88cbcfca"><span class="__cf_email__" data-cfemail="87e8f4e3a9f7e2e9f3e6e0e8e9a9e8f2f4e3aaf7aaf5a9eae5ffa9eae4e1f7aaeae4f4f7c7eae6eeeba9eaeeeb">[email protected]</span></a>.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 136, Under Secretary of Defense for Personnel and
Readiness; 10 U.S.C. 1144, Employment Assistance, Job Training
Assistance, and Other Transitional Services: Department Of Labor; 10
U.S.C. 1782, Surveys of Military Families; 10 U.S.C. 1784, Employment
opportunities for military spouses; 10 U.S.C. 1784a, Education and
training opportunities for military spouses to expand employment and
portable career opportunities; E.O. 13607, Establishing Principles of
Excellence for Educational Institutions Serving Service members,
Veterans, Spouses, and Other Family Members; and DoD Instruction
1342.22, Military Family Readiness.
PURPOSE(S) OF THE SYSTEM:
A. To support the operation of the Spouse Education and Career
Opportunities (SECO) program, which is the primary source of education,
career, employment counseling, and scholarship financial assistance for
all military spouses, and the SECO website, which delivers the
resources and tools necessary to assist military spouses with career
exploration/discovery, career education and training, employment
readiness, and career coaching and connections.
B. To support the operation of the My Career Advancement Account
Scholarship (MyCAA) program, which provides a record of educational
endeavors and progress of military spouses participating in education
services and manages tuition assistance scholarship, tracks enrollments
and funding, and facilitates communication with participants and
educational/training institutions.
C. To support the operation of the Military Spouse Employment
Partnership (MSEP) program, which connects military spouses with
employers seeking to hire military spouse employees, via comprehensive
information, tools, and resources. The information provided by military
spouses allows MSEP Partner employers to fill available positions with
their company with skilled military spouses.
D. To support statistical analysis, tracking, reporting, program
effectiveness evaluations, research, and surveys to inform departmental
decisions on military support and benefits policy.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Participating spouses of members of the United States Armed Forces
(military spouses); and educational/training institution and employer
partner points of contact.
CATEGORIES OF RECORDS IN THE SYSTEM:
A. Biographic, demographic, and other information to include: Name,
DoD ID number, date of birth, race/ethnicity, contact information such
as address, email address, and phone numbers; marital status and years
as a military spouse; user account information and any unique
identifying user number assigned to the military spouse.
B. Educational information to include: Education (degree level,
additional degree details, field of study, dates, institution name,
summary); certificates, credentials, and licenses (credential/
certification name, date of receipt, state of receipt, institution
name, summary); skills, abilities, and competencies; education training
plan, career goal, and course/educational institution enrollment and
status information; financial assistance information; academic
evaluations and/or transcripts from schools, and education test results
from testing agencies.
C. Employment information to include: Current job type, salary, and
hourly wage; current pay grade; security clearance information;
previous work experience; preferred job type, preferred industry of
work, minimum desired salary and hourly wage; date planned to begin
work; work experience (job title, company name, industry, employment
dates, job description and duties, personal experience and
achievements).
D. Military sponsor information to include: Name, DoD ID number,
pay grade, current projected date of separation, branch of service,
duty status and duty status end date, permanent change of station (PCS)
location and dates, and time in service.
E. Employer and educational/training institution points of contact
information to include: Name, telephone number, email address, physical
address.
RECORD SOURCE CATEGORIES:
Records and information stored in this system of records are
obtained from: Individual, Defense Enrollment Eligibility System
(DEERS), Academic Institution Portal (AI Portal), schools, and testing
agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, all or a portion of the
records or information contained herein may specifically be disclosed
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
A. To contractors, grantees, experts, consultants, students, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the Federal Government when
necessary to accomplish an agency function related to this system of
records.
B. To the appropriate Federal, State, local, territorial, tribal,
foreign, or international law enforcement authority or other
appropriate entity where a record, either alone or in conjunction with
other information, indicates a violation or potential violation of law,
whether criminal, civil, or regulatory in nature.
C. To any component of the Department of Justice for the purpose of
representing the DoD, or its components, officers, employees, or
members in pending or potential litigation to which the record is
pertinent.
D. In an appropriate proceeding before a court, grand jury, or
administrative or adjudicative body or official, when the DoD or other
Agency representing the DoD determines that the records are relevant
and necessary to the proceeding; or in an appropriate proceeding before
an administrative or adjudicative body when the adjudicator determines
the records to be relevant to the proceeding.
E. To the National Archives and Records Administration for the
purpose of records management inspections conducted under the authority
of 44 U.S.C. 2904 and 2906.
F. To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of, and at
the request of, the individual who is the subject of the record.
G. To appropriate agencies, entities, and persons when (1) the DoD
suspects or confirms a breach of the system of records; (2) the DoD
determines as a result of the suspected or confirmed breach there is a
risk of harm to individuals, the DoD (including its
[[Page 31170]]
information systems, programs, and operations), the Federal Government,
or national security; and (3) the disclosure made to such agencies,
entities, and persons is reasonably necessary to assist in connection
with the DoD's efforts to respond to the suspected or confirmed breach
or to prevent, minimize, or remedy such harm.
H. To another Federal agency or Federal entity, when the DoD
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
I. To another Federal, State or local agency for the purpose of
comparing to the agency's system of records or to non-Federal records,
in coordination with an Office of Inspector General in conducting an
audit, investigation, inspection, evaluation, or some other review as
authorized by the Inspector General Act of 1978, as amended.
J. To such recipients and under such circumstances and procedures
as are mandated by Federal statute or treaty.
K. To authorized DoD contractors and grantees for the purpose of
supporting research studies concerned with the education of military
spouses participating in DoD-funded spousal education programs in non-
identifiable form.
L. To civilian educational institutions where the participant is
enrolled for the purposes of ensuring correct enrollment and billing
information.
M. To MSEP Partners for the purpose of searching for military
spouse employment candidates.
N. To the Department of Veterans Affairs, Department of Education,
Consumer Financial Protection Bureau, and Department of Justice for the
purpose of ensuring prospective students are provided appropriate
information regarding their options under, eligibility for, and costs
associated with Federal military and veterans' educational benefits
programs.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records may be stored electronically or on paper in secure
facilities in a locked drawer behind a locked door. The records may be
stored on magnetic disc, tape, or digital media; in agency-owned cloud
environments; or in vendor Cloud Service Offerings certified under the
Federal Risk and Authorization Management Program (FedRAMP).
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records may be retrieved by full name, email address, DoD ID, and/
or username/profile number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
A. SECO user accounts and records are deleted 5 years after
notification of separation, retirement, or discharge of the spouse's
sponsor/service member.
B. MyCAA records are destroyed 10 years after notification of
separation, retirement, or discharge of the spouse's sponsor/service
member.
C. MSEP records are destroyed or deleted when 5 years old or when
no longer needed for operational purposes, whichever is later.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
The DoD safeguards records in this system of records according to
applicable rules, policies, and procedures, including all applicable
DoD automated systems security and access policies. DoD policies
require the use of controls to minimize the risk of compromise of
personally identifiable information (PII) in paper and electronic form
and to enforce access by those with a need to know and with appropriate
clearances. Additionally, the DoD established security audit and
accountability policies and procedures which support the safeguarding
of PII and detection of potential PII incidents. The DoD routinely
employs safeguards such as the following to information systems and
paper recordkeeping systems: Multifactor log-in authentication
including Common Access Card (CAC) authentication and password;
physical token as required; physical and technological access controls
governing access to data; network encryption to protect data
transmitted over the network; disk encryption securing disks storing
data; key management services to safeguard encryption keys; masking of
sensitive data as practicable; mandatory information assurance and
privacy training for individuals who will have access; identification,
marking, and safeguarding of PII; physical access safeguards including
multifactor identification physical access controls, detection and
electronic alert systems for access to servers and other network
infrastructure; and electronic intrusion detection systems in DoD
facilities.
RECORD ACCESS PROCEDURES:
Individuals seeking access to their records should address written
inquiries to the Office of the Secretary of Defense/Joint Staff Freedom
of Information Act Requester Service Center, 1155 Defense Pentagon,
Washington, DC 20301-1155. Signed written requests should contain the
name and number of this system of records notice along with full name,
DoD ID number, current address, telephone number, and email address of
the individual. In addition, the requester must provide either a
notarized statement or an unsworn declaration made in accordance with
28 U.S.C. 1746, in the appropriate format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
CONTESTING RECORD PROCEDURES:
The DoD rules for accessing records, contesting contents, and
appealing initial Component determinations are contained in 32 CFR part
310, or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether information about
themselves is contained in this system of records should follow the
instructions for Record Access Procedures above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
July 8, 2021, 86 FR 36124; May 21, 2018; 83 FR 23438.
[FR Doc. 2025-13141 Filed 7-11-25; 8:45 am]
BILLING CODE 6001-FR-P
</pre><script data-cfasync="false" src="/cdn-cgi/scripts/5c5dd728/cloudflare-static/email-decode.min.js"></script></body>
</html>Indexed from Federal Register on July 14, 2025.
This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.