Notice2025-12449
Submission for OMB Review; Change Order Accounting and Notification of Changes
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
July 3, 2025
Issuing agencies
Management and Budget OfficeFederal Procurement Policy OfficeDefense DepartmentGeneral Services AdministrationNational Aeronautics and Space Administration
Abstract
Under the provisions of the Paperwork Reduction Act, the Regulatory Secretariat Division has submitted to OMB a request to review and approve an extension and revision of a previously approved information collection requirement regarding change order accounting and notification of changes.
Full Text
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<title>Federal Register, Volume 90 Issue 126 (Thursday, July 3, 2025)</title>
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[Federal Register Volume 90, Number 126 (Thursday, July 3, 2025)]
[Notices]
[Pages 29548-29549]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2025-12449]
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OFFICE OF MANAGEMENT AND BUDGET
Office of Federal Procurement Policy
DEPARTMENT OF DEFENSE
GENERAL SERVICES ADMINISTRATION
NATIONAL AERONAUTICS AND SPACE ADMINISTRATION
[OMB Control No. 9000-0026; Docket No. FAR-2025-0053; Sequence No. 14]
Submission for OMB Review; Change Order Accounting and
Notification of Changes
AGENCY: Office of Federal Procurement Policy (OFPP), Office of
Management and Budget (OMB); Department of Defense (DOD); General
Services Administration (GSA); and National Aeronautics and Space
Administration (NASA).
ACTION: Notice.
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SUMMARY: Under the provisions of the Paperwork Reduction Act, the
Regulatory Secretariat Division has submitted to OMB a request to
review and approve an extension and revision of a previously approved
information collection requirement regarding change order accounting
and notification of changes.
DATES: Submit comments on or before August 4, 2025.
ADDRESSES: Written comments and recommendations for this information
collection should be sent within 30 days of publication of this notice
to <a href="http://www.reginfo.gov/public/do/PRAMain">www.reginfo.gov/public/do/PRAMain</a>. Find this particular information
collection by selecting ``Currently under Review--Open for Public
Comments'' or by using the search function.
FOR FURTHER INFORMATION CONTACT: <a href="/cdn-cgi/l/email-protection#72343320221d1e1b110b321501135c151d04"><span class="__cf_email__" data-cfemail="1751564547787b7e746e5770647639707861">[email protected]</span></a> or call 202-969-
4075.
SUPPLEMENTARY INFORMATION:
A. OMB Control Number, Title, and Any Associated Form(s)
9000-0026, Change Order Accounting and Notification of Changes.
B. Need and Uses
This clearance covers the information that contractors must submit
to comply with the Federal Acquisition Regulation (FAR) part 43
requirements as stated in the following clauses:
FAR 52.243-1, Changes--Fixed-Price, 52.243-2 Changes--Cost-
Reimbursement, and 52.243-3 Changes--Time-and-Materials or Labor-Hours.
Contractors are required to assert their right to an adjustment under
these clauses within 30 days after receipt of a written change order
from the contracting officer.
FAR 52.243-4, Changes. For acquisitions for dismantling,
demolition, or removal of improvements; and fixed-price construction
contracts that exceed the simplified acquisition threshold, the
contractor must assert its right to an adjustment under this clause
within 30 days after receipt of a written change order or the
furnishing of a written notice, by submitting to the contracting
officer a written statement describing the general nature and amount of
proposal, unless this period is extended by the Government. The written
notice covers any other written or oral order (which includes
direction, instruction, interpretation, or determination) from the
contracting officer that causes a change. The contractor gives the
contracting officer written notice stating (1) the date, circumstances,
and source of the order and (2) that the contractor regards the order
as a change order. The statement of proposal for adjustment may be
included in the written notice.
FAR 52.243-6, Change Order Accounting. The contracting officer may
require change order accounting whenever the estimated cost of a change
or series of related changes exceeds $100,000. The contractor, for each
change or series of related changes, shall maintain separate accounts,
by job order or other suitable accounting procedure, of all incurred
segregable, direct costs (less allocable credits) of work, both changed
and not changed, allocable to the change. The contractor shall maintain
these accounts until the parties agree to an equitable adjustment or
the matter is conclusively disposed of under the Disputes clause. This
requirement is necessary in order to be able to account properly for
costs associated with changes in supply and research and development
(R&D) contracts of significant technical complexity, if numerous
changes are anticipated, or construction contracts if deemed
appropriate by the contracting officer.
FAR 52.243-7, Notification of Changes. The clause is available for
use primarily in negotiated R&D or supply contracts for the acquisition
of major weapon systems or principal subsystems. If the contract amount
is expected to be less than $1,000,000, the clause shall not be used,
unless the contracting officer anticipates that situations will arise
that may result in a contractor alleging that the Government has
effected changes other
[[Page 29549]]
than those identified as such in writing and signed by the contracting
officer. The contractor shall notify the Administrative Contracting
Officer in writing if the contractor identifies any Government conduct
(including actions, inactions, and written or oral communications) that
the contractor regards as a change to the contract terms and
conditions. This excludes changes identified as such in writing and
signed by the contracting officer. On the basis of the most accurate
information available to the contractor, the notice shall state--
(1) The date, nature, and circumstances of the conduct regarded as
a change;
(2) The name, function, and activity of each Government individual
and Contractor official or employee involved in or knowledgeable about
such conduct;
(3) The identification of any documents and the substance of any
oral communication involved in such conduct;
(4) In the instance of alleged acceleration of scheduled
performance or delivery, the basis upon which it arose;
(5) The particular elements of contract performance for which the
Contractor may seek an equitable adjustment under this clause,
including--
(i) What line items have been or may be affected by the alleged
change;
(ii) What labor or materials or both have been or may be added,
deleted, or wasted by the alleged change;
(iii) To the extent practicable, what delay and disruption in the
manner and sequence of performance and effect on continued performance
have been or may be caused by the alleged change;
(iv) What adjustments to contract price, delivery schedule, and
other provisions affected by the alleged change are estimated; and
(6) The Contractor's estimate of the time by which the Government
must respond to the Contractor's notice to minimize cost, delay or
disruption of performance.
Contracting officers use the notices and information provided by
contractors in response to a change notice to negotiate an equitable
adjustment under the contract that may result from the change order.
C. Annual Burden
Respondents and Recordkeepers: 4,774.
Total Annual Responses: 11,532.
Total Burden Hours: 11,532. (9,656 reporting hours + 1,876
recordkeeping hours).
D. Public Comment
A 60-day notice was published in the Federal Register at 90 FR
15464, on April 11, 2025. A comment was received; however, it did not
change the estimate of the burden.
Comment: The respondent expressed the following: ``This agency
collection should not be renewed based on improper implementation of
the original contract and noncompliance of the regulations associated
with the agreement. This also has legal implications for the agreement
in place and this is an additional taxpayer burden for country.''
Response: The respondents' input is appreciated. Any changes to the
collection of information on change order accounting and notification
of changes will require rulemaking.
Obtaining Copies: Requesters may obtain a copy of the information
collection documents from the GSA Regulatory Secretariat Division by
calling 202-501-4755 or emailing <a href="/cdn-cgi/l/email-protection#387f6b796a5d5f6b5d5b785f4b59165f574e"><span class="__cf_email__" data-cfemail="aee9fdeffccbc9fdcbcdeec9ddcf80c9c1d8">[email protected]</span></a>. Please cite OMB
Control No. 9000-0026, Change Order Accounting and Notification of
Changes.
Janet Fry,
Director, Federal Acquisition Policy Division, Office of Governmentwide
Acquisition Policy, Office of Acquisition Policy, Office of
Governmentwide Policy.
[FR Doc. 2025-12449 Filed 7-2-25; 8:45 am]
BILLING CODE 6820-EP-P
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