Notice2025-10981
Privacy Act of 1974; Matching Program
Primary source
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Published
June 17, 2025
Issuing agencies
Health and Human Services DepartmentChildren and Families Administration
Abstract
In accordance with the Privacy Act of 1974, the Department of Health and Human Services (HHS), Administration for Children and Families (ACF), Office of Child Support Services (OCSS), is providing notice of a re-established matching program between HHS/ACF/OCSS and state workforce agencies (SWA) administering the Unemployment Compensation benefits program (UC). The matching program compares SWA records with new hire and quarterly wage information maintained in the National Directory of New Hires (NDNH), the outcomes of which help SWAs administer their UC programs.
Full Text
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<title>Federal Register, Volume 90 Issue 115 (Tuesday, June 17, 2025)</title>
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[Federal Register Volume 90, Number 115 (Tuesday, June 17, 2025)]
[Notices]
[Pages 25618-25619]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2025-10981]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
Privacy Act of 1974; Matching Program
AGENCY: Office of Child Support Services, Administration for Children
and Families, Department of Health and Human Services.
ACTION: Notice of a new matching program.
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SUMMARY: In accordance with the Privacy Act of 1974, the Department of
Health and Human Services (HHS), Administration for Children and
Families (ACF), Office of Child Support Services (OCSS), is providing
notice of a re-established matching program between HHS/ACF/OCSS and
state workforce agencies (SWA) administering the Unemployment
Compensation benefits program (UC). The matching program compares SWA
records with new hire and quarterly wage information maintained in the
National Directory of New Hires (NDNH), the outcomes of which help SWAs
administer their UC programs.
DATES: The deadline for comments on this notice is July 17, 2025. The
re-established matching program will commence no sooner than 30 days
after publication of this notice, provided no comments are received
that warrant a change to this notice. The matching program will be
conducted for an initial term of 18 months (from approximately July 19,
2025, through January 18, 2027) and, within 3 months of expiration, may
be renewed for one additional year if the parties make no change to the
matching program and certify that the program has been conducted in
compliance with the agreement.
ADDRESSES: Interested parties may submit written comments on this
notice to Venkata Kondapolu, Director, Division of Federal Systems,
Office of Child Support Services, Administration for Children and
Families, by email at <a href="/cdn-cgi/l/email-protection#6214070c090316034c090d0c0603120d0e17220301044c0a0a114c050d14"><span class="__cf_email__" data-cfemail="681e0d0603091c09460307060c091807041d28090b0e4600001b460f071e">[email protected]</span></a> or by mail at Mary
E. Switzer Building, 330 C St. SW--5th Floor, Washington, DC 20201.
Comments received will be available for public inspection at this
address from 9 a.m. to 5 p.m. ET, Monday through Friday.
FOR FURTHER INFORMATION CONTACT: General questions about the matching
program may be submitted to Venkata Kondapolu, Director, Division of
Federal Systems, Office of Child Support Services, Administration for
Children and Families, by email at <a href="/cdn-cgi/l/email-protection#4c3a2922272d382d62272322282d3c2320390c2d2f2a6224243f622b233a"><span class="__cf_email__" data-cfemail="baccdfd4d1dbcedb94d1d5d4dedbcad5d6cffadbd9dc94d2d2c994ddd5cc">[email protected]</span></a>, by
mail at Mary E. Switzer Building, 330 C St. SW--5th Floor, Washington,
DC 20201, or by telephone at 202-260-4712.
SUPPLEMENTARY INFORMATION: The Privacy Act of 1974 (5 U.S.C. 552a)
provides certain protections for individuals applying for and receiving
federal benefits. Accordingly, the law governs federal agency computer
matching programs when records in a system of records containing
information about individuals, that is retrieved by name or other
personal identifier, are matched with other federal, state, or local
government agency records. The Privacy Act requires agencies involved
in a matching program to:
1. Obtain approval of a Computer Matching Agreement, prepared in
accordance with the Privacy Act, by the
[[Page 25619]]
Data Integrity Board of any federal agency participating in a matching
program.
2. Enter into a written Computer Matching Agreement.
3. Provide a report of the matching program to Congress and the
Office of Management and Budget (OMB), and make it available to the
public, as required by 5 U.S.C. 552a(o), (u)(3)(A), and (u)(4).
4. Publish a notice of the matching program in the Federal Register
as required by 5 U.S.C. 552a(e)(12) after OMB and Congress complete
their review of the report, as provided by OMB Circular A-108.
5. Notify the individuals whose information will be used in the
matching program that the information they provide is subject to
verification through matching, as required by 5 U.S.C. 552a(o)(1)(D).
6. Verify match findings before suspending, terminating, reducing,
or making a final denial of an individual's benefits or payments or
taking other adverse action against the individual, as required by 5
U.S.C. 552a(p).
This matching program complies with these requirements.
Linda Boyer,
Deputy Commissioner, OCSS.
PARTICIPATING AGENCIES:
The agencies participating in the matching program are OCSS (source
agency) and state agencies administering the Unemployment Compensation
(UC) benefits program (non-federal agencies).
AUTHORITY FOR CONDUCTING THE MATCHING PROGRAM:
The authority for conducting the matching program is contained in
section 453(j)(8) of the Social Security Act (42 U.S.C. 653(j)(8)).
PURPOSE(S):
The purpose of the matching program is to compare name and Social
Security number (SSN) combinations of UC applicant and recipient
records from each SWA to new hire and quarterly wage information
maintained in the OCSS NDNH system of records. Any match results from
the comparison are returned to help the SWAs with establishing or
verifying UC applicants' and recipients' eligibility for assistance,
reducing payment errors, and maintaining program integrity, including
determining whether duplicate participation exists or if an applicant
or recipient resides in another state. The SWAs may also use the NDNH
match information for secondary purposes, such as updating UC
recipients' reported participation in work activities, updating
recipients' and their employers' contact information, administering the
SWAs' tax compliance function, and complying with U.S. Department of
Labor (DOL) reporting requirements.
CATEGORIES OF INDIVIDUALS:
The categories of individuals involved in the matching program are
UC applicants and recipients.
CATEGORIES OF RECORDS:
The categories of records involved in the SWA-NDNH matching
program, which include personal identifiers, are new hire and quarterly
wage. For successful comparison, the SWA input files sent to OCSS must
be programmed according to SWA-NDNH Record Specifications and must
include the individual applicant or recipient's name and SSN. The SWA
may use alpha-numeric characters in the Passback Data field of the
input file to identify the specific authorized purpose for which the
record is being submitted for NDNH matching. They may also use the same
State Data Indicator field to indicate whether or not to receive NDNH
data that was provided by the state. OCSS will compare the name and
SSNs in the SWA input file to the name and SSNs in the NDNH and will
send the state agency an output file with any available new hire and
quarterly wage information from the NDNH that matched the name and SSNs
in the SWA input file records. The NDNH data elements OCSS will return
to the state agency are:
a. New Hire File
<bullet> New hire processed date
<bullet> Employee name and address
<bullet> Employee date and state of hire
<bullet> Federal and state employer identification numbers
<bullet> Department of Defense code
<bullet> Employer name and address
<bullet> Transmitter agency code
<bullet> Transmitter state code
<bullet> Transmitter state or agency name
b. Quarterly Wage File
<bullet> Quarterly wage processed date
<bullet> Employee name
<bullet> Federal and state employer identification numbers
<bullet> Department of Defense code
<bullet> Employer name and address
<bullet> Employee wage amount
<bullet> Quarterly wage reporting period
<bullet> Transmitter agency code
<bullet> Transmitter state code
<bullet> Transmitter state or agency name
SYSTEM(S) OF RECORDS:
The NDNH data used in this matching program will be disclosed from
the following OCSS system of records, as authorized by routine use 13:
OCSS National Directory of New Hires, System No. 09-80-0381; 89 FR
25625 (Apr. 11, 2024).
[FR Doc. 2025-10981 Filed 6-16-25; 8:45 am]
BILLING CODE 4184-42-P
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