Notice2025-09464
Submission for OMB Review; Travel Costs
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
May 27, 2025
Issuing agencies
Management and Budget OfficeFederal Procurement Policy OfficeDefense DepartmentGeneral Services AdministrationNational Aeronautics and Space Administration
Abstract
Under the provisions of the Paperwork Reduction Act, the Regulatory Secretariat Division has submitted to OMB a request to review and approve an extension of a previously approved information collection requirement regarding travel costs.
Full Text
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<title>Federal Register, Volume 90 Issue 100 (Tuesday, May 27, 2025)</title>
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[Federal Register Volume 90, Number 100 (Tuesday, May 27, 2025)]
[Notices]
[Pages 22289-22290]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2025-09464]
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OFFICE OF MANAGEMENT AND BUDGET
Office of Federal Procurement Policy
DEPARTMENT OF DEFENSE
GENERAL SERVICES ADMINISTRATION
NATIONAL AERONAUTICS AND SPACE ADMINISTRATION
[OMB Control No. 9000-0079; Docket No. 2025-0053; Sequence No. 4]
Submission for OMB Review; Travel Costs
AGENCY: Office of Federal Procurement Policy (OFPP), Office of
Management and Budget (OMB); Department of Defense (DOD); General
Services Administration (GSA); and National Aeronautics and Space
Administration (NASA).
ACTION: Notice.
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SUMMARY: Under the provisions of the Paperwork Reduction Act, the
Regulatory Secretariat Division has submitted to OMB a request to
review and approve an extension of a previously approved information
collection requirement regarding travel costs.
DATES: Submit comments on or before June 26, 2025.
ADDRESSES: Written comments and recommendations for this information
collection should be sent within 30 days of publication of this notice
to <a href="http://www.reginfo.gov/public/do/PRAMain">www.reginfo.gov/public/do/PRAMain</a>. Find this particular information
collection by selecting ``Currently under Review--Open for Public
Comments'' or by using the search function.
FOR FURTHER INFORMATION CONTACT: <a href="/cdn-cgi/l/email-protection#a0e6e1f2f0cfccc9c3d9e0c7d3c18ec7cfd6"><span class="__cf_email__" data-cfemail="6c2a2d3e3c0300050f152c0b1f0d420b031a">[email protected]</span></a> or call 202-969-
4075.
SUPPLEMENTARY INFORMATION:
A. OMB Control Number, Title, and Any Associated Form(s)
9000-0079, Travel Costs.
B. Need and Uses
This clearance covers the information that contractors must submit
to comply with the following FAR requirements:
1. FAR 31.205-46(a)(3)--In special or unusual situations, costs
incurred by a contractor for lodging, meals, and incidental expenses,
may exceed the per diem rates in effect as set forth in the Federal
Travel Regulation (FTR) for travel in the contiguous 48 United States.
The actual costs may be allowed only if the contractor provides the
following:
[[Page 22290]]
a. FAR 31.205-46(a)(3)(ii)--A written justification for use of the
higher amounts approved by an officer of the contractor's organization
or designee to ensure that the authority is properly administered and
controlled to prevent abuse.
b. FAR 31.205-46(a)(3)(iii)--Advance approval from the contracting
officer if it becomes necessary to exercise the authority to use the
higher actual expense method repetitively or on a continuing basis in a
particular area.
c. FAR 31.205-46(a)(3)(iv)--Documentation to support actual costs
incurred including a receipt for each expenditure of $75.00 or more.
2. FAR 31.205-46(c) requires firms to maintain and make available
manifest/logs for all flights on company aircraft. As a minimum, the
manifest/log must indicate:
a. Date, time, and points of departure;
b. Destination, date, and time of arrival;
c. Name of each passenger and relationship to the contractor
d. Authorization for trip; and
e. Purpose of trip.
The information required by (1) and (2) and the name of each
passenger (required by (3)) are recordkeeping requirements already
established by Federal Aviation Administration regulations. This
information, plus the additional required information, is needed to
ensure that costs of owned, chartered, or leased aircraft are properly
charged against Government contracts and that directly associated costs
of unallowable activities are not charged to Government contracts.
The contracting officer will use the information to ensure that the
Government does not reimburse contractors for excessive travel costs.
Also, the information is used by Government auditors to identify
allowable and unallowable costs under Government contracts.
C. Annual Burden
Respondents/Recordkeepers: 1,854.
Total Annual Responses: 12,680.
Total Burden Hours: 6,686 (3,170 reporting hours + 3,516
recordkeeping hours).
D. Public Comment
A 60-day notice was published in the Federal Register at 90 FR
11977, on March 13, 2025. A comment was received; however, it did not
change the estimate of the burden.
Comment: The proposed collection activity is a good way to ensure
authorized travel and documentation for record keeping purposes in the
event of an important event or scheduled activity.
Response: The respondents' input is appreciated.
Obtaining Copies: Requesters may obtain a copy of the information
collection documents from the GSA Regulatory Secretariat Division by
calling 202-501-4755 or emailing <a href="/cdn-cgi/l/email-protection#50170311023537033533103723317e373f26"><span class="__cf_email__" data-cfemail="b4f3e7f5e6d1d3e7d1d7f4d3c7d59ad3dbc2">[email protected]</span></a>. Please cite OMB
Control No. 9000-0079, Travel Costs.
Janet Fry,
Director, Federal Acquisition Policy Division, Office of Governmentwide
Acquisition Policy, Office of Acquisition Policy, Office of
Governmentwide Policy.
[FR Doc. 2025-09464 Filed 5-23-25; 8:45 am]
BILLING CODE 6820-EP-P
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