Notice2025-09370
Submission for Office of Management and Budget Review: Unaccompanied Alien Children Bureau Assessments for Children and Sponsors (Office of Management and Budget #0970-NEW)
Primary source
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Published
May 27, 2025
Issuing agencies
Health and Human Services DepartmentChildren and Families Administration
Abstract
The Office of Refugee Resettlement (ORR), Administration for Children and Families (ACF), U.S. Department of Health and Human Services, requests approval from the Office of Management and Budget (OMB) and invites public comments on the proposed information collection, including proposed changes. The request consists of several forms that will allow the Unaccompanied Alien Children Bureau (UAC Bureau) to continue conducting statutorily mandated assessments of unaccompanied alien children (UAC--also referred to as "child" or "children") in ORR care and custody as well as their sponsors. These assessments allow ORR to understand the status and needs of the child and their potential sponsor; assessment findings inform all decisions concerning the child's care while in ORR custody and eventual reunification with a sponsor.
Full Text
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<title>Federal Register, Volume 90 Issue 100 (Tuesday, May 27, 2025)</title>
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[Federal Register Volume 90, Number 100 (Tuesday, May 27, 2025)]
[Notices]
[Pages 22296-22302]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2025-09370]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
Submission for Office of Management and Budget Review:
Unaccompanied Alien Children Bureau Assessments for Children and
Sponsors (Office of Management and Budget #0970-NEW)
AGENCY: Office of Refugee Resettlement; Administration for Children and
Families; U.S. Department of Health and Human Services.
ACTION: Request for public comments.
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SUMMARY: The Office of Refugee Resettlement (ORR), Administration for
Children and Families (ACF), U.S. Department of Health and Human
Services, requests approval from the Office of Management and Budget
(OMB) and invites public comments on the proposed information
collection, including proposed changes. The request consists of several
forms that will allow the Unaccompanied Alien Children Bureau (UAC
Bureau) to continue conducting statutorily mandated assessments of
unaccompanied alien children (UAC--also referred to as ``child'' or
``children'') in ORR care and custody as well as their sponsors. These
assessments allow ORR to understand the status and needs of the child
and their potential sponsor; assessment findings inform all decisions
concerning the child's care while in ORR custody and eventual
reunification with a sponsor.
DATES: Comments due June 26, 2025. The Office of Management and Budget
(OMB) is required to decide about the collection of information between
30 and 60 days after publication of this document in the Federal
Register. Therefore, a comment is best assured of having its full
effect if OMB receives it within 30 days of publication.
ADDRESSES: Written comments and recommendations for the proposed
information collection should be sent within 30 days of publication of
this notice to <a href="http://www.reginfo.gov/public/do/PRAMain">www.reginfo.gov/public/do/PRAMain</a>. Find this information
collection by selecting ``Currently under 30-day Review--Open for
Public Comments'' or by using the search function. You can also obtain
copies of the proposed collection of information by emailing
<a href="/cdn-cgi/l/email-protection#c0a9aea6afa3afacaca5a3b4a9afae80a1a3a6eea8a8b3eea7afb6"><span class="__cf_email__" data-cfemail="2b42454d44484447474e485f4244456b4a484d05434358054c445d">[email protected]</span></a>. Identify all emailed requests by the title
of the information collection.
SUPPLEMENTARY INFORMATION:
Description: ORR has undertaken a reorganization of its information
collections to promote operational efficiency. The reorganization will
result in more collections that contain fewer forms under a single OMB
number. This request is to create a new
[[Page 22297]]
information collection that contains forms associated with the
provision of critical assessments to UAC and their sponsors. This
information collection will contain seven revised forms transferred
from one existing information collection and two new forms. The forms
and the information collections under which they are currently approved
are as follows:
<bullet> Services Provided to Unaccompanied Alien Children (OMB
#0970-0553)
[cir] Sponsor Assessment (Form S-5)
[cir] Adult Contact Profile (Form S-7)
[cir] Initial Intakes Assessment (Form S-8)
[cir] Assessment for Risk (Form S-9)
[cir] UAC Assessment (Form S-11)
[cir] UAC Case Review (Form S-12)
[cir] Individual Service Plan (Form S-13)
<bullet> Newly Developed Category 4 Initiative Forms:
[cir] Permanency Planning Portfolio (Form #--TBD)
[cir] Family Finding Mobility Mapping Practice Guide (Form #--TBD)
These forms are completed by care provider Case Managers and
Clinicians at care provider facilities, and exclusively for the Sponsor
Assessment (Form S-5), by Unification Specialists operating remotely.
These forms assess the suitability of potential sponsors applying to
reunify with a child; capture critical historical, biographic and
medical data for children upon admission to the UAC Bureau care
provider; assess the child for sexual abuse history and risk of abusive
behavior towards others; review and update prior assessment data over
time; and collaboratively identify potential sponsors for children
without a viable sponsor (referred to as ``Category 4'' cases)
utilizing child-friendly interactive techniques and extensive kinship
network mapping. These forms are documentary in nature and a critical
component of the child's case file.
In addition to grouping forms related to Assessments together in
this information collection, ORR is proposing the following revisions:
[cir] Global Changes across all currently approved forms:
[ssquf] Replace ``Minor'' with ``Child''; replace ``UC'' or
``Unaccompanied Child'' with ``UAC'' or ``Unaccompanied Alien Child''
wherever they appear in conformance with terminology originating in the
Homeland Security Act of 2002.
[ssquf] Replace ``Gender'' with ``Sex''; ``male'' and ``female'' as
the only menu options in conformance with Executive Order (E.O.) 14168
(Defending Women From Gender Ideology Extremism and Restoring
Biological Truth to the Federal Government)
[ssquf] Replace ``Primary'' language with ``Preferred''.
[ssquf] Simplify certain fields that capture both date and time to
only capture the date when hour and minute of completion or
certification is immaterial.
[ssquf] Include Physical Location of the Child field in the UAC
Basic Information section across all forms to conform with changes
concurrently proposed in the Services Provided to Unaccompanied Alien
Children Information Collection (OMB #0970-0553).
[ssquf] Minor terminology edits to conform with UACB style guide
standards as established in the UC Program Foundational Rule (45 CFR
410) as well as to improve clarity and consistency with other form
titles and/or fields.
[ssquf] Add translator or interpreter certification to assessments
requiring input directly from a child or sponsor, as relevant.
<bullet> Sponsor Assessment (Form S-5): Currently, there are two
approved versions of this form-one for UAC Portal and one for the UC
Path system, which was never implemented. ORR plans to discontinue the
UC Path version of this form, which was never deployed, and make the
following revisions to the UAC Portal version.
[cir] Add new Current Sponsor Status field to the Sponsor
Assessment to provide a high-level progress status for each assessment
to inform concurrent planning efforts to identify alternative sponsors
and Case Review (Form S-12).
[cir] Add Date Sponsor Identified to Adult Contact Profile section
to improve data tracking for program performance evaluation.
[cir] Revise Proof of Identity Document Type options to conform
with updated UAC Policy Guidance Section 2.2.4--Required Documents for
Submission with the Application for Release, issued March 7th, 2025.
[cir] Revise Proof of Address Document Type options conform with
updated UAC Policy Guidance Section 2.2.4--Required Documents for
Submission with the Application for Release, issued March 7th, 2025.
[cir] Revise Proof of Address verification question ``Dated within
2 months?'' to ``Dated within 30 days?''.
[cir] Revise Proof of Relationship Document Type options to conform
with updated UAC Policy Guidance Section 2.2.4--Required Documents for
Submission with the Application for Release, issued March 7th, 2025.
[cir] Add ``Comment'' field for Case Managers to document other
proof of relationship submitted for Category 3 cases to reliably and
sufficiently establish a bona-fide social relationship with the child
and/or family in country of origin.
[cir] Revise Proof of Identity Document Type for Household Members
to conform with updated UAC Policy Guidance Section 2.2.4--Required
Documents for Submission with the Application for Release, issued March
7th, 2025.
[cir] Revise ``Proof of Income'' field under Employment section to
a dropdown menu with the following options:
[ssquf] Previous Year's U.S. Tax Return;
[ssquf] Paystubs covering last 60 days continuous;
[ssquf] Original letter from employer on company letterhead
verifying sponsor's employment and salary, dated within <60 days;
[ssquf] ORR Affidavit of support;
[ssquf] Bank statements;
[ssquf] Public Assistance Records--TANF;
[ssquf] Public Assistance Records--SSI;
[ssquf] Public Assistance Records--Cash Assistance;
[ssquf] Public Assistance Records--Other entitlement Program;
[ssquf] Records of interest or income earned from assets or
investments.
[cir] Revise Proof of Identity Document Type options for Alternate
Caregiver to conform with updated UAC Policy Guidance Section 2.2.4--
Required Documents for Submission with the Application for Release,
issued March 7th, 2025
[cir] Revise ``Substance Abuse Disclosed by Sponsor'' under
Criminal History and Background Checks Self Disclosure section to read
``Legal issues related to drug or alcohol use (e.g., D.U.I., D.W.I.,
Possession, Manufacture. Distribution of controlled substances)'' to
better capture data concerning the sponsor's risk profile
[cir] Add several questions to the ``Care Plan'' section of the
form to document the sponsor's awareness and ability to care for the
child's healthcare needs
[cir] In response to public comment, add the following questions to
the ``Care Plan'' section to document the actions ORR has taken to
uphold its obligations under the Lucas R. Settlement Agreement:
[ssquf] Affirmative efforts to support children with identified
disabilities and their sponsors with referral to appropriate community-
based services;
[ssquf] Affirmative efforts to educate the potential sponsor on the
child's specific disability-related needs;
[ssquf] Document any reasonable accommodation or modifications made
to the sponsorship process to facilitate the safe release of a child to
a sponsor with an identified disability.
[[Page 22298]]
[cir] Add functionality to add multiple adult caregivers to the
``Care Plan'' section of the form and identify one as the current or
primary caregiver
[cir] Add a sponsor-child debt attestation question to the
``Trafficking'' and ``Fraud'' section of the form to document the
sponsor's understanding and intent to comply with ORR policy
prohibiting the sponsor from seeking or collecting any financial
renumeration from the child or their family or encouraging the child to
work counter to child labor laws or without a legal permit.
[cir] Rename ``Summary Case Manager Assessment Tab'' to ``Sponsor
Assessment Summary Tab'' to reflect inclusion of the Unification
Specialist role and emphasize that the summary step before
certification of the form.
[cir] Add Unification Specialist role, contact information, and
recommendation fields to the Summary Sponsor Assessment section.
[cir] Add the following fields in response to public comment to
document the actions ORR has taken to uphold its obligations under the
Lucas R. Settlement Agreement:
[ssquf] Under Unification Specialist Assessment, add a field to
affirmatively document how the sponsor suitability recommendation
considers the assistance ORR must provide to potential sponsors of
children with disabilities.
[ssquf] Under the Case Manager Assessment, modify the assessment
instructions to specifically direct the Case Manager to document their
evaluation of the benefits of placing the child with this sponsor in
the sponsor's community setting.
[ssquf] Under the Case Manager Assessment, add the following
fields:
<bullet> ``Do you have any outstanding concerns related to the
child's disability? (Yes/No/Not Applicable).
<bullet> If you answered Yes, describe the steps ORR will take to
help the sponsor better understand the child's needs related to the
child's disability, the post-release services ORR will assist the
sponsor in coordinating, and whether these efforts will enable the
child's safe release.
<bullet> If you answered ``Yes'', describe whether ORR has taken
all actions contemplated by the transition plan in the child's 504
Service Plan.
[cir] Add an open text field that is triggered by conditional logic
when the assessment is completed outside of the five-calendar day
deadline, prompting the respondent to indicate a reason for the delay.
[cir] Adjust the burden estimate to account for a decrease in the
number of children placed in ORR care reflect that the form is
completed by four different groups of respondents, and to reflect a
slight increase in the overall number of fields the respondents will
need to complete. The annual number of Case Manager respondents
increased from 216 to 300. The annual number of Unification Specialists
is estimated to be approximately 680, the annual number of Interpreter
respondents is estimated to be 300, and the number of sponsors expected
to participate in the assessment is expected to increase from 57,195 to
68,900. The annual number of responses per respondent changed as
follows: The number of responses per sponsor remains unchanged at 1,
the number of responses per Case Manager is expected to decrease from
265 to 230, the number of responses per Unification Specialist is
estimated to be 101, and the number of responses per Interpreter is
estimated to be 230. The average burden hours per response remains
unchanged at 1 hour, reflecting few substantive changes described
above.
<bullet> Adult Contact Profile (Form S-7): The Adult Contact
Profile was developed for the UC Path case management system which was
never implemented; the Adult Contact Profile is currently approved
under the Services Provided to Unaccompanied Alien Children information
collection (OMB # 0970-0553) is being renewed with one substantive
change. ORR plans to incorporate the adult contact profile with all UC
Path features into the UAC Portal case management system at a future
date, which will allow ORR to establish unique UAC Portal profiles for
non-sponsor adults, such as household members, relatives in home
country, and designated alternate caregivers. This will facilitate
improved data tracking and flagging across cases should these
individuals later apply to sponsor a child.
[cir] Remove the ``Legal Status'' question from the form as
irrelevant and immaterial to facilitating better data tracking across
cases.
<bullet> Initial Assessment (Form S-8): Currently, there are two
approved versions of this form-one for UAC Portal, ORR's online case
management system, and one for the UC Path system, a proposed
replacement for the UAC Portal which was never implemented. ORR plans
to discontinue the UC Path version of this form, which was never
deployed, and make the following revisions to the UAC Portal version.
[cir] Clarify instructions to the respondent mandating the
assessment to be completed within 24 hours of admission to the care
provider program.
[cir] Introduce questions related to languages spoken, fluency, and
comprehension to document the child's understanding of the assessment
questions.
[cir] Add a field to the ``Family Information'' section to indicate
if a relative might be a potential sponsor.
[cir] Rephrase sensitive questions pertaining to mental health
concerns using more specific and child-friendly terms and eliminating
redundant questions.
[cir] Adjust the burden estimate to account for a projected
increase in the number of children placed in ORR care since the form's
last renewal and reflect that the form is completed by three different
potential respondents with input from the child. The annual number of
Case Manager respondents is expected to increase from 216 to 300, the
annual number of Clinician respondents is estimated to be 300, the
annual number of Interpreter respondents is estimated to be 300, and
the number of children projected to be referred in FY 2025 is expected
to increase from 60,048 to 65,000. The annual number of responses per
respondent changed as follows: The number of responses per child
remains unchanged at 1, the number of responses per Case Manager is
expected to decrease from 265 to108, the number of responses per
Clinician is estimated to be 108, and the number of responses per
Interpreter is estimated to be 217. The average burden hours per
response remains unchanged at .33 hours, reflecting the minimal
substantive changes described above.
<bullet> Assessment for Risk (Form S-9): Currently, there are two
approved versions of this form: one for UAC Portal, ORR's online case
management system, and one for the UC Path system, a proposed
replacement for UAC Portal which was never implemented. ORR plans to
discontinue the UC Path version of this form, which was never deployed,
and make the following revisions to the UAC Portal version.
[cir] Clarify terminology concerning the purpose of the assessment
in the instructions to the respondent.
[cir] Revise question text in the following ways:
[ssquf] Include more specific and child-friendly terminology
concerning sensitive topics related to sexual activity and sexual abuse
history.
[ssquf] Incorporate ``suspected or diagnosed'' terminology to
questions pertaining to disabilities.
[ssquf] Add citation to the authorizing statute: ORR Standards to
Prevent, Detect, and Respond to Sexual Abuse and Sexual Harassment
Involving
[[Page 22299]]
Unaccompanied Children (45 CFR 411.41-42).
[cir] Add fields to document the following:
[ssquf] If the child would like to be referred to a mental health
counselor or clinician to discuss their past sexual activity and/or
sexual abuse history.
[ssquf] If the child or caretaker in home country report any issues
with the child's ability to carry out tasks of daily living that may
affect the child's housing assignment while in ORR care.
[ssquf] The creation of an individual 504 plan under the ``Actions
Taken'' question of the ``Housing,'' ``Other Service Assignments,'' and
``Follow-Up'' Section.
[cir] Remove question text specific to sexual orientation gender
identity labels and replace with open-ended questions to elicit more
discussion regarding sexual victimization risk factors identified in
ORR regulation (45 CFR 411.41).
[cir] Adjust the burden estimate to account for a projected
decrease in the number of children placed in ORR care since the form's
last renewal and reflect that the form is completed by three different
potential respondents with input from the child. The annual number of
Case Manager respondents is expected to increase from 216 to 300 the
annual number of Clinician respondents is estimated to be 300, the
annual number of Interpreter respondents is estimated to be 300, and
the number of children projected to be referred in FY 2025 is expected
to decrease from 120,096 to 65,000. The annual number of responses per
respondent changed as follows: The number of responses per child
remains unchanged at 1, the number of responses per Case Manager is
expected to decrease from 556 to 108, the number of responses per
Clinician is estimated to be 108, and the number of responses per
Interpreter is estimated to be 217. The average burden hours per
response remains unchanged at .75 hours, reflecting the minimal
substantive changes described above.
<bullet> UAC Assessment (Form S-11): ORR currently maintains two
approved versions of this form under the Services Provided to
Unaccompanied Alien Children information collection (OMB #0970-0553),
one version for the UAC Portal case management system currently in use,
and a second version developed for the UC Path system which was never
implemented. ORR plans to discontinue the UC Path version of the UAC
Assessment, which was never deployed, renewing only the UAC Portal
version with the changes described below:
[cir] Add the following fields to the ``Journey and Apprehension''
section:
[ssquf] What neighbors or other people were important in your daily
life in Country of Origin (COO)?
[ssquf] Did someone you know come to the U.S. before you and tell
you about opportunities?
[ssquf] Did you meet any adults along the journey with whom you
built a trusting relationship? If yes, what are their names and where
are they now?
[ssquf] Who are some trusted adults that the child knows at their
intended destination?
[ssquf] As a sub-question to ``Have you been to the U.S.
before?''--Ask: ``if yes, with whom did you live?''
[cir] Under the ``Family/Significant Relationships'' section, add:
[ssquf] Name, address, contact, and relationship of parent or legal
guardian fields.
[ssquf] Field to capture current address/residence of other family
remaining in country of origin.
[ssquf] Fields to capture contact info and indicate sponsorship
potential of identified friends and/or family residing in the U.S.
[ssquf] A field to document any family members who previously lived
in the U.S., their dates of residence and if they maintain contact with
any former U.S.-based contacts.
[cir] Revise Medical Assessment questions to capture more specific
health status and health concern data as follows:
[ssquf] Adding fields related to current health status, allergies,
diet, mobility, and the child's need for assistance with daily
activities.
[ssquf] Add field to capture if the child has any health concerns
they would like to discuss with a health care provider.
[ssquf] Add fields to capture data concerning any medication the
child arrived with, their prescribed dosing interval and last dose
administered.
[cir] Add the following question to the Education section: ``Have
you ever been diagnosed with a learning disability (dyslexia,
dysgraphia, auditory processing disorder, etc.)? (Yes/No) If yes,
specify''.
[cir] Update terminology concerning the ORR mandated Legal
Screening to read ``Confidential Legal Consultation'', as required by
the Unaccompanied Children Program Foundational Rule (45 CFR
410.1309(a)(2)(v)).
[cir] Revise the Mental Health section of the form as follows:
[ssquf] Add ``Future Oriented'' option to ``Thought Process''
field.
[ssquf] Revise terminology throughout and split compound questions
into simpler, distinct questions to improve child-friendliness of the
assessment and the specificity of their responses.
[ssquf] Add question concerning the use of inhalants to the
``Substance Use History'' sub-section.
[cir] Revise the Criminal History section, adding questions to
document gang affiliation history with the following fields to
correspond with CBP referral data:
[ssquf] Known Gang Affiliation? (Yes/No/Unknown/Suspect);
[ssquf] Name of Gang: (Open Text Field);
[ssquf] Gang Affiliation Summary: (Open Text Field);
[ssquf] Determined by: (Self-admission of child/Gang Tattoos/Gang
Affiliation Summary).
[cir] Revise the ``Trafficking'' section, adding questions to
document contacts with others that the child made during their journey
to the U.S. and capture their contact information.
[cir] Add explanatory text to the Americans with Disabilities Act
of 1990, 42 U.S.C. 12102(1) citation under the ``Trafficking Victims
Protection Reauthorization Act (TVPRA)'' section and the subsequent
question documenting disability concerns that require further
evaluation.
[cir] Add document upload field to ``Additional Information''
section to link the child's journey mapping file to the UAC Assessment.
[cir] Adjust the burden estimate to account for a projected
decrease in the number of children placed in ORR care since the form's
last renewal and reflect that the form is completed by three different
potential respondents with input from the child. The annual number of
Case Manager respondents is expected to increase from 216 to 300, the
annual number of Clinician respondents is estimated to be 300, the
annual number of Interpreter respondents is estimated to be 300, and
the number of children projected to be referred in FY 2025 is expected
to decrease from 120,096 to 65,000. The annual number of responses per
respondent changed as follows: The number of responses per child
remains unchanged at 1, the number of responses per Case Manager is
expected to decrease from 556 to 108, the number of responses per
Clinician is estimated to be 108, and the number of responses per
Interpreter is estimated to be 217. The average burden hours per
response is expected to increase from 2.0 to 2.25 hours, reflecting the
addition of new fields described above.
<bullet> UAC Case Review (Form S-12): Currently, there are two
approved versions of this form-one for UAC Portal and one for the UC
Path system, which was never implemented. ORR
[[Page 22300]]
plans to discontinue the UC Path version of this form, which was never
deployed, and make the following revisions to the UAC Portal version.
[cir] Revise the Medical Section with the following:
[ssquf] Remove the following fields:
<bullet> ``List any allergies'';
<bullet> ``Do you feel unwell'';
<bullet> ``If yes, what are your symptoms?'';
<bullet> ``Additional medical information'';
<bullet> Entire Medical History Checklist as redundant to
information captured in the UAC Portal Health Tab;
<bullet> Entire Medication History subsection as redundant to
information captured in the UAC Portal Health Tab.
[ssquf] Add the following fields:
<bullet> ``Does the child have any health concerns (medical, mental
health, dental) that have not been evaluated by a healthcare
professional? If yes, specify:''
<bullet> ``Does the child have any health-related travel
restrictions? If yes, specify:''
<bullet> ``Provide a short summary of the child's medical and/or
psychological functioning:''
<bullet> ``If the child is ready for discharge, does the child have
any health problems, including dental and mental health, that requires
follow-up after release from ORR care? If yes, specify:''
<bullet> ``Describe follow-up care plan:''
[cir] Replace ``Legal Screening'' with ``Confidential Legal
Consultation'' consistent with the UAC Program Foundational Rule (45
CFR 410.1309(a)(2)(v)).
[cir] Add ``Criminal History and Gang Affiliation'' section with
the following sub-fields to capture updates from the UAC Assessment:
[ssquf] New Known Gang Affiliation? (Yes/No/Unknown/Suspect);
[ssquf] Name of Gang: (Open Text Field);
[ssquf] Gang Affiliation Summary: (Open Text Field);
[ssquf] Determined by: (Self-admission of child/Gang Tattoos/Gang
Affiliation Summary).
[cir] Remove all fields from the ``Mental Health'' section to avoid
duplication under the ``Medical'' section and remove ``Axis''
evaluation terminology which no longer conforms to standard psychiatric
practice as specified in the 5th edition of the Diagnostic and
Statistical Manual (DSM-V).
[cir] Revise the TVPRA section as follows:
[ssquf] Mirror changes to the TVPRA section as pertaining to the
addition of explanatory text for the 42 U.S.C. 12102(1) and related
fields.
[ssquf] Add fields to document the recommended level of post
release services and type of home study.
[cir] Revise the Recommendation section to include a concurrent
planning subsection capturing the following:
[ssquf] If the case is undergoing concurrent planning;
[ssquf] Name, contact info, sponsor category, and status of
additional potential sponsors.
[cir] Revise Care plan section as follows:
[ssquf] Add fields to capture and distinguish Unification
Specialist, Clinician, and Case Manager comments.
[ssquf] Remove Legal comments as field duplicates information
collected in Legal section.
[cir] Adjust the burden estimate to account for a projected
decrease in the number of children placed in ORR care since the form's
last renewal and reflect that the form is completed by three different
potential respondents. The annual number of Case Manager respondents is
expected to increase from 216 to 300, the annual number of Clinician
respondents is estimated to be 300 the annual number of Unification
Specialist respondents is estimated to be 300, and the number of
children projected to be referred in FY2025 is expected to decrease
from 120,096 to 65,000. The annual number of responses per respondent
changed as follows: The number of responses per Case Manager is
expected to decrease from 556 to 217, the number of responses per
Clinician is estimated to be 217, and the number of responses per
Unification Specialist is estimated to be 96. The average burden hours
per response is expected to decrease from 2.0 to .5 hours, reflecting
the removal of numerous fields described above.
<bullet> Individual Service Plan (Form S-13): Two versions of this
form are approved under the Services Provided to Unaccompanied Alien
Children information collection (OMB #0970-0553); one associated with
the UAC Portal case management system, and another designed for the UC
Path system which was never implemented. ORR plans to discontinue the
UC Path version of this form, which was never deployed, and incorporate
features from the UC Path version into UAC Portal with this transfer.
ORR has made the following modifications to the form:
[cir] Add a field to the Data Entry--Admission Assessment
Individual Service Plan to identify if the child has a 504 Service Plan
to document any services or accommodations needed due to their
disability status.
[cir] Add the following auto-populated and system generated fields
to the UAC Portal Individual Service Plan display window:
[ssquf] Assessment Status;
[ssquf] Does the child have a 504 Service Plan?;
[ssquf] Submitted Date.
[cir] Remove certain fields native to the UC Path system which do
not have a corresponding feature or function in the UAC Portal:
[ssquf] Under New Admission Assessment Section:
<bullet> Assessment ID;
<bullet> Admission.
[ssquf] Under New Service Mandatory Section:
<bullet> Contract Number (SYSTEM GENERATED);
<bullet> Individual Service Plan (SYSTEM GENERATED);
<bullet> Entity Name (AUTO-POPULATE).
[ssquf] Under Document Upload Tab Section:
<bullet> Verified by Government Agency/Consulate;
<bullet> Entity;
<bullet> Individual;
<bullet> Adult Contact Relationship.
[ssquf] Under Certification by Case Manager Section:
<bullet> Legacy ID (SYSTEM GENERATED).
[cir] Revise the Legal Orientation task from ``Legal Screening'' to
``Confidential Legal Consultation'' to conform with terminology
presented in the Unaccompanied Children Program Foundational Rule (45
CFR 410.1309(a)(2)(v)).
[cir] Replace ``Contract'' with ``Service'' where it appears on the
form.
[cir] Display content entered in the New Contract ``Notes'' field
to each internet Service Provider Service.
[cir] Adjust the burden estimate to account for a projected
decrease in the number of children placed in ORR care since the form's
last renewal and reflect that the form is completed by three different
potential respondents with input from the child. The annual number of
Case Manager respondents is expected to increase from 216 to 300, the
annual number of Clinician respondents is estimated to be 300, the
annual number of Interpreter respondents is estimated to be 300, and
the number of children projected to be referred in FY 2025 is expected
to decrease from 120,096 to 65,000. The annual number of responses per
respondent changed as follows: The number of responses per Case Manager
is expected to decrease from 694 to 108, the number of responses per
Clinician is estimated to be 108, and the number of responses per
Translator is estimated to be 217. The average burden hours per
response remains unchanged at .33 hours reflecting the minimal
substantive changes described above.
<bullet> Category 4 Reunification Case Review and Staffing (Form
TBD-#): This
[[Page 22301]]
is a new form created by ORR to support sponsor identification and
outreach for children designated ``Category 4'' or without a viable
sponsor. The form is completed by the care provider case manager, and
in complex cases, by the care provider clinician in response to the
child's Mobility Map, also submitted for approval under this
information collection. The contents of the form, once complete, are
shared with a concurrent planning team comprised of the care provider
Case Manager, Supervising Case Manager, Clinician, Case Coordinator,
and Federal Field Specialist at a staffing meeting to discuss findings
and develop an action plan to identify a qualified sponsor for the
child. The burden estimate for this form is as follows:
[cir] ORR estimates, based on historic averages that approximately
23,400 children or 36 percent of cases referred to ORR care and custody
in FY 2025 will be designated ``Category 4'' at some point during their
length of care. The number of case managers completing the form is
estimated to be 300 annually, the number of clinicians completing the
form is estimated to be 300 annually. The average number of responses
per respondent is estimated to be approximately 98 per case manager and
approximately 49 per clinician as clinicians will only complete the
form if the case is deemed ``complex'' due to extended length of stay,
medically fragile status of the child, trafficking, abuse, or neglect
history concerns, or other extenuating circumstances that may make
reunification with a vetted sponsor more difficult. The average burden
hour per response associated with this form is estimated to be 1.88
hours for standard, non-complex cases involving only the child's case
manager and 2.5 hours for complex cases requiring the involvement of a
clinician.
<bullet> Family Finding and Mobility Mapping (Form TBD): This form
is an instructional guide for use by care provider case managers and
clinicians to facilitate the creation of a ``Mobility Map'' by a
Category 4 child. The mobility map is a visual representation of the
child's life in their home country and their journey to the U.S., which
is intended to identify parents, legal guardians, extended family
members, family friends, kinship networks, and other potential sponsor
leads as well as identify potential sponsor fraud and parental rights
violations. The Mobility Map is created by the child in response to
child-friendly questions and facilitative techniques deployed by a care
provider case manager, and potentially a clinician if the child's case
is complex. The Family Finding and Mobility Mapping Guide provides
instructions to care provider staff to engage the child safely and
effectively in this Participatory Learning and Action process. The
burden estimate for the Mobility Map is as follows:
[cir] ORR estimates, based on historic averages that approximately
23,400 children or 36 percent of cases referred to ORR care and custody
in FY2025 will be designated ``Category 4'' at some point during their
length of care. The number of children completing the form is estimated
to be approximately 35,247, the number of case managers completing the
form is estimated to be approximately 300, and the number of clinicians
completing the form is estimated to be approximately 300. The average
number of responses per respondent is estimated to be approximately 1.5
per child, approximately 117 per case manager and approximately 59 per
clinician as clinicians will only participate in the Mobility Mapping
process if the case is deemed ``complex'' due to extended length of
stay, medically fragile status of the child, trafficking, abuse, or
neglect history concerns, or other extenuating circumstances that may
make reunification with a vetted sponsor more difficult. The average
burden hour per response associated with this form is estimated to be
1.5 hours for the each of the respondents, including the child, case
manager, and clinician.
Respondents: ORR grantee and contractor staff, unaccompanied alien
children, and their sponsors.
Annual Burden Estimates
----------------------------------------------------------------------------------------------------------------
Number of Average burden
Form Annual number responses per hours per Annual total
of respondents respondent response burden hours
----------------------------------------------------------------------------------------------------------------
Sponsor Assessment (Form S-5)--Sponsor.......... 68,900 1.0 1.00 68,900
Sponsor Assessment (Form S-5) Case Manager...... 300 230.0 1.00 69,000
Sponsor Assessment (Form S-5) Unification 680 101.0 1.00 68,680
Specialist.....................................
Sponsor Assessment (Form S-5)--Interpreter...... 300 230.0 1.00 69,000
Adult Contact Profile (Form S-7)--Unification 680 96.0 0.75 48,960
Specialist.....................................
Initial Assessment (Form S-8)--Case Manager..... 300 108.0 0.33 10,692.0
Initial Assessment (Form S-8)--Clinician........ 300 108.0 0.33 10,692
Initial Assessment (Form S-8)--Child............ 65,000 1.0 0.33 21,450
Initial Assessment (Form S-8)--Interpreter...... 300 217.0 0.33 21,483
Assessment for Risk (Form S-9)--Case Manager.... 300 108.0 0.75 24,300
Assessment for Risk (Form S-9)--Clinician....... 300 108.0 0.75 24,300
Assessment for Risk (Form S-9)--Child........... 65,000 1.0 0.75 48,750
Assessment for Risk (Form S-9)--Interpreter..... 300 217.0 0.75 48,825
UAC Assessment (Form S-11)--Case Manager........ 300 108.0 2.25 72,900
UAC Assessment (Form S-11)--Clinician........... 300 108.0 2.25 72,900
UAC Assessment (Form S-11)--Child............... 65,000 1.0 2.25 146,250
UAC Assessment (Form S-11)--Interpreter......... 300 217.0 2.25 146,475
UAC Case Review (Form S-12)--Case Manager....... 300 217.0 0.50 32,550
UAC Case Review (Form S-12)--Clinician.......... 300 217.0 0.50 32,550
UAC Case Review (Form S-12)--Unification 680 96.0 0.50 32,640
Specialist.....................................
Individual Service Plan (Form S-13)--Case 300 108.0 0.33 10,692
Manager........................................
Individual Service Plan (Form S-13)--Clinician.. 300 108.0 0.33 10,692
Individual Service Plan (Form S-13)--Interpreter 300 217.0 0.33 21,483
Category 4 Reunification Case Review and 300 98.0 1.88 55,125
Staffing (Form TBD-#)--Case Manager............
Category 4 Reunification Case Review and 300 49.0 2.50 36,750
Staffing (Form TBD-#)--Clinician...............
[[Page 22302]]
Family Finding and Mobility Mapping (Form TBD- 23,400 2.0 1.50 70,200
#)--Child......................................
Family Finding and Mobility Mapping (Form TBD- 300 117.0 1.50 52,650
#)--Case Manager...............................
Family Finding and Mobility Mapping (Form TBD- 300 59.0 1.50 26,550
#)--Clinician..................................
---------------------------------------------------------------
Estimated Annual Burden Hours Total......... .............. .............. .............. 1,355,439
----------------------------------------------------------------------------------------------------------------
Authority: 6 U.S.C. 279; 8 U.S.C. 1232.
Mary C. Jones,
ACF/OPRE Certifying Officer.
[FR Doc. 2025-09370 Filed 5-23-25; 8:45 am]
BILLING CODE 4184-45-P
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