Notice2025-08945
Controlled Substances and Alcohol Use and Testing: DISA Entertainment Compliance Solutions Application For Exemption From the Drug and Alcohol Clearinghouse Pre-Employment Full-Query
Primary source
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Published
May 20, 2025
Effective
May 28, 2025
Issuing agencies
Transportation DepartmentFederal Motor Carrier Safety Administration
Abstract
FMCSA announces its final decision to renew the exemption granted to DISA Entertainment Compliance Solutions (DECS), formerly known as Motion Picture Compliance Solutions, from the requirement that an employer must not employ a driver who is subject to drug and alcohol testing to perform safety-sensitive functions prior to conducting a full query of the Drug and Alcohol Clearinghouse (Clearinghouse). The exemption renewal allows DECS members that employ commercial driver's license (CDL) holders to conduct a limited query of the Clearinghouse before hiring a driver for a project. If the limited query indicates that information about the driver exists in the Clearinghouse, the driver is not permitted to perform safety-sensitive functions unless and until a full query subsequently shows that the driver is not prohibited from operating a commercial motor vehicle (CMV). FMCSA has analyzed the exemption application and the public comments and has determined that the exemption, subject to the terms and conditions set forth below, is likely to achieve a level of safety that is equivalent to or greater than the level that would be achieved in the absence of the exemption.
Full Text
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<title>Federal Register, Volume 90 Issue 96 (Tuesday, May 20, 2025)</title>
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[Federal Register Volume 90, Number 96 (Tuesday, May 20, 2025)]
[Notices]
[Pages 21541-21543]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2025-08945]
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DEPARTMENT OF TRANSPORTATION
Federal Motor Carrier Safety Administration
[Docket No. FMCSA-2020-0101]
Controlled Substances and Alcohol Use and Testing: DISA
Entertainment Compliance Solutions Application For Exemption From the
Drug and Alcohol Clearinghouse Pre-Employment Full-Query
AGENCY: Federal Motor Carrier Safety Administration (FMCSA), Department
of Transportation (DOT).
ACTION: Notice of final disposition; renewal of exemption.
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SUMMARY: FMCSA announces its final decision to renew the exemption
granted to DISA Entertainment Compliance Solutions (DECS), formerly
known as Motion Picture Compliance Solutions, from the requirement that
an employer must not employ a driver who is subject to drug and alcohol
testing to perform safety-sensitive functions prior to conducting a
full query of the Drug and Alcohol Clearinghouse (Clearinghouse). The
exemption renewal allows DECS members that employ commercial driver's
license (CDL) holders to conduct a limited query of the Clearinghouse
before hiring a driver for a project. If the limited query indicates
that information about the driver exists in the Clearinghouse, the
driver is not permitted to perform safety-sensitive functions unless
and until a full query subsequently shows that the driver is not
prohibited from operating a commercial motor vehicle (CMV). FMCSA has
analyzed the exemption application and the public comments and has
determined that the exemption, subject to the terms and conditions set
forth below, is likely to achieve a level of safety that is equivalent
to or greater than the level that would be achieved in the absence of
the exemption.
DATES: The exemption is effective for the period of May 28, 2025,
through May 28, 2030.
FOR FURTHER INFORMATION CONTACT: Pearlie Robinson, Driver and Carrier
Operations Division; Office of Carrier, Driver and Vehicle Safety
Standards; FMCSA; (202) 366-4225;
[[Page 21542]]
<a href="/cdn-cgi/l/email-protection#11617470637d78743f637e73787f627e7f51757e653f767e67"><span class="__cf_email__" data-cfemail="21514440534d48440f534e43484f524e4f61454e550f464e57">[email protected]</span></a>. If you have questions on viewing or
submitting material to the docket, contact Dockets Operations, (202)
366-9826.
SUPPLEMENTARY INFORMATION:
I. Public Participation
Viewing Comments and Documents
To view any documents mentioned as being available in the docket,
go to <a href="https://www.regulations.gov/docket/FMCSA-2020-0101/document">https://www.regulations.gov/docket/FMCSA-2020-0101/document</a> and
choose the document to review. To view comments, click this notice,
then click ``Browse Comments.'' If you do not have access to the
internet, you may view the docket online by visiting Dockets Operations
on the ground floor of the DOT West Building, 1200 New Jersey Avenue
SE, Washington, DC 20590-0001, between 9 a.m. and 5 p.m., Monday
through Friday, except Federal holidays. To be sure someone is there to
help you, please call (202) 366-9317 or (202) 366-9826 before visiting
Dockets Operations.
II. Legal Basis
FMCSA has authority under 49 U.S.C. 31136(e) and 31315 to grant
exemptions from the Federal Motor Carrier Safety Regulations (FMCSRs).
FMCSA must publish a notice of each exemption request in the Federal
Register (49 CFR 381.315(a)). The Agency must provide the public an
opportunity to inspect the information relevant to the application,
including the applicant's safety analyses. The Agency must also provide
an opportunity for public comment on the request.
The Agency reviews the application, safety analyses, and public
comments submitted and determines whether granting the exemption would
likely achieve a level of safety equivalent to, or greater than, the
level that would be achieved absent such exemption pursuant to the
standard set forth in 49 U.S.C. 31315(b)(1). The Agency must publish
the decision in the Federal Register (49 CFR 381.315(b)). If granted,
the notice will identify the regulatory provision from which the
applicant will be exempt and the effective period and will explain all
terms and conditions of the exemption (49 CFR 381.315(c)(1)). If the
exemption is denied, the notice will explain the reason for the denial
(49 CFR 381.315(c)(2)). The exemption may be renewed (49 CFR
381.300(b)).
III. Background
Current Regulatory Requirements
Under 49 CFR 382.701(a)(2), employers of CDL holders cannot employ
a driver subject to the testing requirements of 49 CFR part 382 without
first conducting a pre-employment full query of the Clearinghouse. A
full query allows the employer to see any information that exists about
a driver in the Clearinghouse. An employer must obtain the driver's
specific consent, provided electronically through the Clearinghouse,
prior to the release of detailed information in response to the full
query.
A limited query allows an employer to determine whether the
Clearinghouse contains any information about the driver but does not
release any specific information about the driver. Limited queries
require only a driver's general consent, which is obtained and retained
outside the Clearinghouse and may be in written or electronic form.
Under 49 CFR 382.701(b)(2), an employer may conduct a limited query in
lieu of a full query when satisfying the annual query requirement for
current driver-employees. However, if the response to a limited query
indicates there is information about the driver in the Clearinghouse,
the employer must conduct a full query, after obtaining the driver's
specific consent, within 24 hours, as required by 49 CFR 382.701(b)(3).
If the full query is not conducted within the 24-hour period, or shows
that the driver is prohibited from operating a CMV, the employer must
not permit the driver to continue to perform safety-sensitive
functions.
Applicant's Request
DECS's application for exemption was described in detail in a
Federal Register notice published on March 25, 2025, (90 FR 13654) and
will not be repeated as the facts have not changed.
IV. Public Comments
The Agency received six comments. Five comments supported granting
the exemption and one opposed the exemption. In addition, DECS
responded to the comment that opposed the exemption.
Jessica Hammeke commented that the current exemption is very
helpful in meeting production schedule demands without sacrificing any
safety standards and stated, ``Overall, the current exemption has
proven to work well with our unique needs and we strongly hope it will
be extended.''
Netflix Studios LLC wrote that the exemption plays a pivotal role
in making operations more efficient because it ``reduces administrative
obstacles, enabling faster project turnarounds with a consistent pool
of drivers. It ensures that key safety protocols remain intact, by
immediately flagging when a full query is run.'' Netflix further
commented on DECS's safety protocols, stating that its approach
``protects workers, audiences, and the general public, supporting the
industry's growth and vitality while maintaining its commitment to
safety.''
An anonymous commenter described the exemption as critical to the
industry and stated, ``Granting this exemption would enable DISA [DECS]
to continue operating efficiently and effectively without introducing
additional administrative hurdles.''
Sony Pictures Entertainment also supported the exemption, writing,
``This exemption has helped us meet safety standards efficiently and
would benefit our industry to renew the exemption.''
Finally, MAX wrote that the exemption promotes a culture of
responsibility and safety and stated, ``This exemption allows DISA's
[DECS'] Clearinghouse to continue operating in a way that supports
these goals. I strongly encourage the renewal of their exemption
request.''
AWM Associates, LLC, opposed the exemption primarily on the grounds
that DECS did not submit a list of its members or affiliates, which
would preclude FMCSA and the public from verifying its safety claims.
AWM stated:
I suggest the FMCSA deny DECS's application until DECS provides
a list of its members, the size of the consortium, records
demonstrating the claims made are accurate, and proof of its
success. California has liberal laws in regard to marijuana and the
motion picture industry is plagued with substance abuse stories.
It's not advisable to take unsubstantiated reports as factual
without evidence to support the claims.
DECS responded to AWM's comments and explained that it is not an
employment agency but rather a third-party consortium that performs
compliance functions on behalf of production houses to help them
efficiently hire drivers. Its clients hire many new drivers, but not
because of ``turnover'' in the traditional sense. Drivers qualified by
DECS are employed by a motor carrier for specific, short-term projects.
At the end of the project, they are terminated and returned to the pool
of available drivers. When another opportunity becomes available,
driver applicants are fully requalified. DECS states that it has
demonstrated its commitment to safety during the current exemption
period, and its proprietary database parallels the Clearinghouse by
tracking information including, but not limited to, positive test
results, SAP documentation, return-to-duty tests, and follow-up tests.
DECS asserts that its low positive rate on its random drug testing
program demonstrates its commitment to hiring drug-free drivers.
[[Page 21543]]
DECS reported that in 2024, its positive rate to its random drug
testing program was .003 percent. By contrast, the overall positive
rate for the truck and bus industries in 2023 as reported by FMCSA was
0.8 percent. DECS touts this is an impressive datapoint, especially
given that most drivers in its random pool live and work in California,
the first state in the nation to legalize marijuana.
V. FMCSA Decision
FMCSA has evaluated the application and the public comments. FMCSA
determined in 2020 that DECS's process for identifying qualified
drivers for member employers is uniquely designed to accommodate safety
concerns related to drug and alcohol testing violations. The Agency
continues to believe that the exemption will not jeopardize safety
because the employer and/or their C/TPA must conduct a full query if
the limited query shows that information about the driver exists in the
Clearinghouse. A driver's specific consent for the full query would be
provided electronically in the Clearinghouse as required under the
existing regulations. At the same time, DECS will continue operating
the database that it established prior to the Clearinghouse, thereby
providing further means of identifying qualified drivers. FMCSA
concludes that based on DECS's existing processes, under the terms and
conditions set forth below, the exemption is likely to achieve a level
of safety that is equivalent to, or greater than, the level of safety
that would be achieved in the absence of the exemption, in accordance
with 49 U.S.C. 31315(b)(1).
VI. Exemption
FMCSA grants DECS an exemption from 49 CFR 382.701(a)(2). Under
this exemption, DECS may conduct a limited query of the Clearinghouse
before one of its member employers hires a driver for a project, rather
than conducting a full pre-employment query. If the limited query
indicates that information about the driver exists in the
Clearinghouse, the driver is not permitted to perform safety-sensitive
functions unless and until a full query subsequently shows that the
driver is not prohibited from operating a CMV.
The exemption from the requirements of 49 CFR 382.701(a)(2) is
effective from May 28, 2025, through May 28, 2030, 11:59 p.m. local
time.
A. Applicability of Exemption
This exemption is applicable to DECS members that employ CDL
holders who are subject to the drug and alcohol testing requirements
under 49 CFR part 382 while providing transportation services to or
from theatrical, commercial, television, or motion picture production
sites.
B. Terms and Conditions
1. DECS and its member employers must maintain operation of the DOT
Violation Database, as described in the exemption application.
2. DECS, on behalf of its members, must:
a. Obtain the results of a limited query of FMCSA's Clearinghouse
for each driver hired to operate a CMV for a member employer if a full
query is not practicable.
b. Conduct a full query of FMCSA's Clearinghouse for each driver
whose limited query results indicate information about the driver
exists in the Clearinghouse, and, in accordance with current
regulations, must not permit the driver to perform safety sensitive
functions if the results of the full query indicate the driver is
prohibited from doing so.
c. Provide FMCSA with a list of the names and USDOT numbers of the
motor carriers operating under the exemption to <a href="/cdn-cgi/l/email-protection#2e636d7e7d6a6e4a415a00494158"><span class="__cf_email__" data-cfemail="44090714170004202b306a232b32">[email protected]</span></a> annually
and upon request.
3. DECS, acting as a C/TPA, must:
a. Request, obtain, and retain limited query consent forms from
drivers on behalf of its member employers, in accordance with the
regulations.
b. Report drivers' controlled substance and alcohol violations to
FMCSA's Clearinghouse, in accordance with the regulations.
c. Conduct full queries for each new driver who has not previously
operated for any member employer.
C. Preemption
In accordance with 49 U.S.C. 31315(d), as implemented by 49 CFR
381.600, during the period this exemption is in effect, no State shall
enforce any law or regulation applicable to interstate commerce that
conflicts with or is inconsistent with this exemption with respect to a
firm or person operating under the exemption. States may, but are not
required to, adopt the same exemption with respect to operations in
intrastate commerce.
VII. Termination
FMCSA does not believe the drivers covered by this exemption will
experience any deterioration of their safety record. However, the
exemption will be rescinded if: (1) DECS, or the drivers operating
under the exemption fail to comply with the terms and conditions of the
exemption; (2) the exemption has resulted in a lower level of safety
than was maintained before it was granted; or (3) continuation of the
exemption would not be consistent with the goals and objects of 49
U.S.C. 31136(e) and 31315(b).
Sue Lawless,
Assistant Administrator.
[FR Doc. 2025-08945 Filed 5-19-25; 8:45 am]
BILLING CODE 4910-EX-P
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