Notice2025-07372
Submission for Office of Management and Budget Review: Services Provided to Unaccompanied Alien Children (0970-0553)
Primary source
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Published
April 29, 2025
Issuing agencies
Health and Human Services DepartmentChildren and Families Administration
Abstract
The Office of Refugee Resettlement (ORR), Administration for Children and Families (ACF), U.S. Department of Health and Human Services, requests approval from the Office of Management and Budget (OMB) and invites public comments on the proposed information collection, including proposed changes. The request consists of several forms that allows the Unaccompanied Alien Children (UAC) Program to continue providing statutorily mandated services to unaccompanied alien children in ORR care.
Full Text
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<title>Federal Register, Volume 90 Issue 81 (Tuesday, April 29, 2025)</title>
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[Federal Register Volume 90, Number 81 (Tuesday, April 29, 2025)]
[Notices]
[Pages 17821-17823]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2025-07372]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
Submission for Office of Management and Budget Review: Services
Provided to Unaccompanied Alien Children (0970-0553)
AGENCY: Office of Refugee Resettlement; Administration for Children and
Families; U.S. Department of Health and Human Services.
ACTION: Request for public comments.
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SUMMARY: The Office of Refugee Resettlement (ORR), Administration for
Children and Families (ACF), U.S. Department of Health and Human
Services, requests approval from the Office of Management and Budget
(OMB) and invites public comments on the proposed information
collection, including proposed changes. The request consists of several
forms that allows the Unaccompanied Alien Children (UAC) Program to
continue providing statutorily mandated services to unaccompanied alien
children in ORR care.
DATES: Comments due May 29, 2025. OMB is required to decide about the
collection of information between 30 and 60 days after publication of
this document in the Federal Register. Therefore, a comment is best
assured of having its full effect if OMB receives it within 30 days of
publication.
ADDRESSES: Written comments and recommendations for the proposed
information collection should be sent within 30 days of publication of
this notice to <a href="http://www.reginfo.gov/public/do/PRAMain">www.reginfo.gov/public/do/PRAMain</a>. Find this information
collection by selecting ``Currently under 30-day Review--Open for
Public Comments'' or by using the search function. You can also obtain
copies of the proposed collection of information by emailing
<a href="/cdn-cgi/l/email-protection#95fcfbf3faf6faf9f9f0f6e1fcfafbd5f4f6f3bbfdfde6bbf2fae3"><span class="__cf_email__" data-cfemail="5b32353d34383437373e382f3234351b3a383d75333328753c342d">[email protected]</span></a>. Identify all emailed requests by the title
of the information collection.
SUPPLEMENTARY INFORMATION: Description: ORR has undertaken a
reorganization of its information collections to promote operational
efficiency. The reorganization will result in more collections that
contain fewer forms under a single OMB number. This information
collection currently contains 22 unique forms (33 including alternative
versions). Under the reorganization, ORR proposes to discontinue the
use of 6 forms, transfer 10 forms to new information collections
associated with Assessments and Home Studies/Post Release Services; and
revisions to five existing forms.
The UAC Bureau is requesting to discontinue the use of 6 forms
created for the case management system, the UC Path, which was never
implemented. Except where indicated below, the UC Path versions of
these forms contain features and/or logic not replicated in UAC Portal,
and have never been used, thus maintaining these forms is unnecessary.
These forms include:
<bullet> Long Term Foster Care Travel Request (Form S-14)--UC Path
version
[[Page 17822]]
only. UAC Bureau plans to revise and continue using the UAC Portal
version
<bullet> Home Study/Post-Release Service (HS/PRS) Provider Entity
(Form S-21A)
<bullet> Home Study/Post-Release Service (HS/PRS) Subcontractor
Entity (Form S-21B)
<bullet> Home Study/Post-Release Service (HS/PRS) Primary Provider
Profile (Form S-21C)
<bullet> Home Study/Post-Release Service (HS/PRS) Subcontractor
Profile (Form S-21D)
<bullet> Sponsor Application (Form S-24)
Additionally, the following forms currently approved under this
collection will be transferred to two new information collections
proposed separately. The proposed new collections will encompass forms
pertaining to Assessments and HS/PRS. These forms include:
<bullet> Assessments Information Collection
[cir] Sponsor Assessment (Form S-5)
[cir] Adult Contact Profile (Form S-7)
[cir] Initial Intakes Assessment (Form S-8)
[cir] Assessment for Risk (Form S-9)
[cir] UAC Assessment (Form S-11)
[cir] UAC Case Review (Form S-12)
[cir] Individual Service Plan (Form S-13)
<bullet> Home Study/Post-Release Services Information Collection
[cir] Home Study Assessment (Form S-6)
[cir] Post-Release Service (PRS) Referral (Form S-19)
[cir] Home Study Referral (Form S-26)
[cir] Post-Release Service (PRS) Report (Form S-22)
Finally, the UAC Bureau plans to keep the following forms in this
information collection and make revisions as noted below. These forms
are completed by foster parents or case managers or clinicians at care
provider facilities to request approval for a child to travel outside
the local community with their foster parent; to update the child's
biographic information and admit them into the program; to authorize
and document the child's contact with others outside the program; to
document outreach performed on the child's behalf by care providers;
and to capture high-level milestones in the child's case. These forms
are documentary in nature and a critical component of the child's case
file. ORR-funded care providers must always remain compliant with ORR
and state licensing requirements per the Unaccompanied Children Program
Foundational Rule 45 CFR 410.1302(a); proposed revisions that remove or
simplify form fields attesting to or documenting program compliance do
not exempt programs from satisfying these requirements. The following
revisions are currently proposed for each form:
<bullet> Foster Care Travel Request (Form S-14):
[cir] Remove ``Long-term'' from the form's title to clarify this
form may be used for children in all foster care settings.
[cir] Add ``physical location of the child'' filed to the UAC Basic
Information section, consistent with changes made to the UAC Case
Status (S-27) form; this field will auto-populate data from the ``UAC
Portal Discharge Tab.
[cir] Clarify that the name of the individual with whom the child
is traveling must be an adult.
[cir] Remove Personal Vehicle information section from the form to
align UAC travel request data collection with domestic child welfare
practices;
[cir] Add Health Safety Travel Plan section to the form to document
how the child's health condition, if applicable, may be effectively
managed while traveling with their foster family, and plan for how the
foster family will handle any health-related emergencies which may
occur during travel.
[cir] Simplify the Travel Request Approval section by removing the
following fields:
[ssquf] Reason Travel Request is being submitted to ORR/DCS for
approval:
[ssquf] Is the travel request in accordance with state guidelines?
[ssquf] Purpose of travel and trip summary:
[ssquf] Are there any identified safety concerns in this child's
background?
[ssquf] Is there any indication of flight risk
[cir] Add a summary approval field with an open text comment space
for approving officials to document their rationale for approval or
denial.
[cir] Adjust the burden estimate to account for an increase in the
number of care provider facilities completing the form as the form is
now used for children in all foster care settings, not just long-term
foster care; a decrease in the number of children placed in ORR care;
and to reflect a decrease in the overall number of fields the
respondent will need to complete. The annual number of respondents
increased from 30 to 138, the annual number of responses per respondent
increased from 8 to 108; and the average burden hours per response
decreased from 0.33 hours to 0.25 hours.
<bullet> Admission (Form S-18):
[cir] Add ``physical location of the child'' filed to the UAC Basic
Information section, consistent with changes made to the UAC Case
Status (Form S-27) form; this field will auto-populate data from the
UAC Portal Discharge Tab.
[cir] Adjust the burden estimate to account for an increase in the
number of care provider facilities and number of children placed in ORR
care. The annual number of respondents increased from 216 to 300 and
the annual number of responses per respondent decreased from 278 to
217.
<bullet> UAC Authorized/Restricted Call List and Call Log (Form S-
20):
[cir] Add ``Call Supervision Required?'' field to the Authorized
Contacts List; content will auto-populate on the call logs display tab
and reference the corresponding field in the Family/Friend contact
profile. When entering this data, respondents will select from a ``Yes/
No'' dropdown menu to indicate if contact between the child and named
individual must be supervised by care provider staff.
[cir] Add the following fields to the UAC Call Log to support data
tracking related to UAC Bureau Policy Guide Section 3.3.10 Calls,
Visitation, Mail and Email:
[ssquf] ``Call Duration'' with an open text field for the care
provider staff to document the length of the call
[ssquf] ``Supervision Required?'', which will auto-populate ``Yes''
or ``No'' based on the corresponding field in the contact profile.
[ssquf] ``Supervised By: '' with an open text field for the care
provider to identify which staff member supervised the call.
[ssquf] Call Method with dropdown options to specify if the contact
was made by phone or video call.
[cir] Adjust the burden estimate to account for an increase in the
number of care provider facilities, a decrease in the number of
children placed in ORR care, as well as revisions to policies on phone
calls in UAC Bureau Policy Guide Section 3.3.10-Calls, Visitation, Mail
and Email as they impact form requirements. The annual number of
respondents increased from 216 to 300, and the annual number of
responses per respondent decreased from 6,981 to 217.
<bullet> Case Manager Call Log and Case Notes (Form S-23):
[cir] Adjust the burden estimate to account for an increase in the
number of care provider facilities, and a decrease in the number of
children placed in ORR care. The annual number of respondents increased
from 216 to 300, and the annual number of responses per respondent
decreased from 8,426 to 217.
<bullet> UAC Case Status (Form S-27):
[cir] Assigned a tracking number to the form (S-27).
[cir] Add ``Physical Location of the Child'' Field to the UAC Basic
Information Section. This will auto-populate with data sourced from the
[[Page 17823]]
UAC Portal Discharge Tab, presented as an appendix to the form.
[cir] Add ``Concurrent Planning: Additional Potential Sponsors''
segment to Family Reunification Section with the following fields
(which will auto-populate from the Sponsor Assessment (Form S-5,
currently approved under this information collection):
[ssquf] Potential Sponsor Name
[ssquf] Relationship to Child
[ssquf] Sponsor Category
[cir] Split the ``Know Your Rights Presentation and Legal
Screening'' into two distinct fields to capture the completion date for
each more accurately, acknowledging that they typically are not
completed on the same day.
[cir] Add ``Back-Up Case Manager'' segment to Case Manager
Information Section to designate an alternative Case Manager who may
take actions on behalf of the primary Case Manager when they are
unavailable. The corresponding fields mirror those for primary case
manager and will either be system-generated or auto-populate with user
account data already entered the system. The fields include:
[ssquf] Back-up Case Manager Name
[ssquf] Back-up Case Manager Email Address
[ssquf] Back-up Case Manager Phone Number
[ssquf] Back-up Case Manager Organization
[ssquf] Assigned on (MM/DD/YYYY)
[cir] Adjust the burden estimate to account for an increase in the
number of care provider facilities, a decrease in the number of
children placed in ORR care, as well as the addition of the above
listed new segments and fields. The annual number of respondents
increased from 216 to 300; the annual number of responses per
respondent decreased from 278 to 217; and the average burden hours per
response increased from 0.08 hours to 0.25 hours.
Respondents: ORR grantee and contractor staff.
Annual Burden Estimates:
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Number of Average burden
Form Annual number responses per hours per Annual total
of respondents respondent response burden hours
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Foster Care Travel Req. Form (S-14)............ 138 108 0.25 3,726
Admission (S-18)............................... 300 217 0.33 21,483
UAC Authorized/Restricted Call List and Call 300 217 0.08 5,208
Log (S-20)....................................
Case Manager Call Log and Case Notes (S-23).... 300 217 0.08 5,208
UAC Case Status (S-27)......................... 300 217 0.25 16,275
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Estimated Annual Burden Hours Total:....... .............. ............... .............. 51,900
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Authority: 6 U.S.C. 279; 8 U.S.C. 1232.
Mary C. Jones,
ACF/OPRE Certifying Officer.
[FR Doc. 2025-07372 Filed 4-28-25; 8:45 am]
BILLING CODE 4184-45-P
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