Notice2025-06182
Information Collection; Change Order Accounting and Notification of Changes
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
April 11, 2025
Issuing agencies
Defense DepartmentGeneral Services AdministrationNational Aeronautics and Space Administration
Abstract
In accordance with the Paperwork Reduction Act of 1995, and the Office of Management and Budget (OMB) regulations, DoD, GSA, and NASA invite the public to comment on an extension concerning change order accounting and notification of changes. DoD, GSA, and NASA invite comments on: whether the proposed collection of information is necessary for the proper performance of the functions of Federal Government acquisitions, including whether the information will have practical utility; the accuracy of the estimate of the burden of the proposed information collection; ways to enhance the quality, utility, and clarity of the information to be collected; and ways to minimize the burden of the information collection on respondents, including the use of automated collection techniques or other forms of information technology. OMB has approved this information collection for use through August 31, 2025. DoD, GSA, and NASA propose that OMB extend its approval for use for three additional years beyond the current expiration date.
Full Text
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<title>Federal Register, Volume 90 Issue 69 (Friday, April 11, 2025)</title>
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[Federal Register Volume 90, Number 69 (Friday, April 11, 2025)]
[Notices]
[Pages 15464-15465]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2025-06182]
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DEPARTMENT OF DEFENSE
GENERAL SERVICES ADMINISTRATION
NATIONAL AERONAUTICS AND SPACE ADMINISTRATION
[OMB Control No. 9000-0026; Docket No. 2025-0053; Sequence No. 14]
Information Collection; Change Order Accounting and Notification
of Changes
AGENCY: Department of Defense (DOD), General Services Administration
(GSA), and National Aeronautics and Space Administration (NASA).
ACTION: Notice and request for comments.
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SUMMARY: In accordance with the Paperwork Reduction Act of 1995, and
the Office of Management and Budget (OMB) regulations, DoD, GSA, and
NASA invite the public to comment on an extension concerning change
order accounting and notification of changes. DoD, GSA, and NASA invite
comments on: whether the proposed collection of information is
necessary for the proper performance of the functions of Federal
Government acquisitions, including whether the information will have
practical utility; the accuracy of the estimate of the burden of the
proposed information collection; ways to enhance the quality, utility,
and clarity of the information to be collected; and ways to minimize
the burden of the information collection on respondents, including the
use of automated collection techniques or other forms of information
technology. OMB has approved this information collection for use
through August 31, 2025. DoD, GSA, and NASA propose that OMB extend its
approval for use for three additional years beyond the current
expiration date.
DATES: DoD, GSA, and NASA will consider all comments received by June
10, 2025.
ADDRESSES: DoD, GSA, and NASA invite interested persons to submit
comments on this collection through <a href="https://www.regulations.gov">https://www.regulations.gov</a> and
follow the instructions on the site. This website provides the ability
to type short comments directly into the comment field or attach a file
for lengthier comments. If there are difficulties submitting comments,
contact the GSA Regulatory Secretariat Division at 202-501-4755 or
<a href="/cdn-cgi/l/email-protection#db9c889a89bebc88beb89bbca8baf5bcb4ad"><span class="__cf_email__" data-cfemail="f8bfabb9aa9d9fab9d9bb89f8b99d69f978e">[email protected]</span></a>.
Instructions: All items submitted must cite OMB Control No. 9000-
0026, Change Order Accounting and Notification of Changes. Comments
received generally will be posted without change to <a href="https://www.regulations.gov">https://www.regulations.gov</a>, including any personal and/or business
confidential information provided. To confirm receipt of your
comment(s), please check <a href="http://www.regulations.gov">www.regulations.gov</a>, approximately two to
three days after submission to verify posting.
FOR FURTHER INFORMATION CONTACT: <a href="/cdn-cgi/l/email-protection#bef8ffeceed1d2d7ddc7fed9cddf90d9d1c8"><span class="__cf_email__" data-cfemail="71373023211e1d181208311602105f161e07">[email protected]</span></a> or call 202-969-
4075.
SUPPLEMENTARY INFORMATION:
A. OMB Control Number, Title, and Any Associated Form(s)
9000-0026, Change Order Accounting and Notification of Changes.
B. Need and Uses
This clearance covers the information that contractors must submit
to comply with the Federal Acquisition Regulation (FAR) part 43
requirements as stated in the following clauses:
FAR 52.243-1, Changes--Fixed-Price, 52.243-2, Changes--Cost-
Reimbursement, and 52.243-3, Changes--Time-and-Materials or Labor-
Hours. Contractors are required to assert their right to an adjustment
under these clauses within 30 days after receipt of a written change
order from the contracting officer.
FAR 52.243-4, Changes. For acquisitions for dismantling,
demolition, or removal of improvements; and fixed-price construction
contracts that exceed the simplified acquisition threshold, the
contractor must assert its right to an adjustment under this clause
within 30 days after receipt of a written change order or the
furnishing of a written notice, by submitting to the contracting
officer a written statement describing the general nature and amount of
proposal, unless this period is extended by the Government. The written
notice covers any other written or oral order (which includes
direction, instruction, interpretation, or determination) from the
contracting officer that causes a change. The contractor gives the
contracting officer written notice stating (1) the date, circumstances,
and source of the order and (2) that the contractor regards the order
as a change order. The statement of proposal for adjustment may be
included in the written notice.
FAR 52.243-6, Change Order Accounting. The contracting officer may
require change order accounting whenever the estimated cost of a change
or series of related changes exceeds $100,000. The contractor, for each
change or series of related changes, shall maintain separate accounts,
by job order or other suitable accounting procedure, of all incurred
segregable, direct costs (less allocable credits) of work, both changed
and not changed, allocable to the change. The contractor shall maintain
these accounts until the parties agree to an equitable adjustment or
the matter is conclusively disposed of under the Disputes clause. This
requirement is necessary in order to be able to account properly for
costs associated with changes in supply and research and development
(R&D) contracts of significant technical complexity, if numerous
changes are anticipated, or construction contracts if deemed
appropriate by the contracting officer.
FAR 52.243-7, Notification of Changes. The clause is available for
use primarily in negotiated R&D or supply contracts for the acquisition
of major weapon systems or principal subsystems. If the contract amount
is expected to be less than $1,000,000, the clause shall not be used,
unless the contracting officer anticipates that situations will arise
that may result in a contractor alleging that the Government has
effected changes other than those identified as such in writing and
signed by the contracting officer. The contractor shall notify the
Administrative Contracting Officer in writing if the contractor
identifies any Government conduct (including actions, inactions, and
written or oral communications) that the contractor regards as a change
to the contract terms and conditions. This excludes changes identified
as such in writing and signed by the contracting officer. On the basis
of the most accurate information available to the contractor, the
notice shall state--
(1) The date, nature, and circumstances of the conduct regarded as
a change;
(2) The name, function, and activity of each Government individual
and Contractor official or employee involved in or knowledgeable about
such conduct;
[[Page 15465]]
(3) The identification of any documents and the substance of any
oral communication involved in such conduct;
(4) In the instance of alleged acceleration of scheduled
performance or delivery, the basis upon which it arose;
(5) The particular elements of contract performance for which the
Contractor may seek an equitable adjustment under this clause,
including--
(i) What line items have been or may be affected by the alleged
change;
(ii) What labor or materials or both have been or may be added,
deleted, or wasted by the alleged change;
(iii) To the extent practicable, what delay and disruption in the
manner and sequence of performance and effect on continued performance
have been or may be caused by the alleged change;
(iv) What adjustments to contract price, delivery schedule, and
other provisions affected by the alleged change are estimated; and
(6) The Contractor's estimate of the time by which the Government
must respond to the Contractor's notice to minimize cost, delay or
disruption of performance.
Contracting officers use the notices and information provided by
contractors in response to a change notice to negotiate an equitable
adjustment under the contract that may result from the change order.
C. Annual Burden
Respondents and Recordkeepers: 4,774.
Total Annual Responses: 11,532.
Total Burden Hours: 11,532. (9,656 reporting hours + 1,876
recordkeeping hours).
Obtaining Copies: Requesters may obtain a copy of the information
collection documents from the GSA Regulatory Secretariat Division by
calling 202-501-4755 or emailing <a href="/cdn-cgi/l/email-protection#90d7c3d1c2f5f7c3f5f3d0f7e3f1bef7ffe6"><span class="__cf_email__" data-cfemail="c285918390a7a591a7a182a5b1a3eca5adb4">[email protected]</span></a>. Please cite OMB
Control No. 9000-0026, Change Order Accounting and Notification of
Changes.
Janet Fry,
Director, Federal Acquisition Policy Division, Office of Governmentwide
Acquisition Policy, Office of Acquisition Policy, Office of
Governmentwide Policy.
[FR Doc. 2025-06182 Filed 4-10-25; 8:45 am]
BILLING CODE 6820-EP-P
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