Notice2025-01769
Privacy Act of 1974; System of Records
Primary source
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Published
January 28, 2025
Issuing agencies
Energy DepartmentFederal Energy Regulatory Commission
Abstract
In accordance with the Privacy Act of 1974, all agencies are required to publish in the Federal Register a notice of their system of records. Notice is hereby given that the Federal Energy Regulatory Commission (FERC) is publishing a notice of modifications to an existing FERC system of records titled "Commission Restoration of Annual Leave Request Files (FERC--28)".
Full Text
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<title>Federal Register, Volume 90 Issue 17 (Tuesday, January 28, 2025)</title>
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[Federal Register Volume 90, Number 17 (Tuesday, January 28, 2025)]
[Notices]
[Pages 8292-8294]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2025-01769]
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DEPARTMENT OF ENERGY
Federal Energy Regulatory Commission
Privacy Act of 1974; System of Records
AGENCY: Federal Energy Regulatory Commission (FERC), Department of
Energy (DOE).
ACTION: Notice of a modified system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, all agencies are
required to publish in the Federal Register a notice of their system of
records. Notice is hereby given that the Federal Energy Regulatory
Commission (FERC) is publishing a notice of modifications to an
existing FERC system of records titled ``Commission Restoration of
Annual Leave Request Files (FERC--28)''.
DATES: Comments on this modified system of records must be received no
later than 30 days after the date of publication in the Federal
Register. If no public comment is received during this period or unless
otherwise published in the Federal Register by FERC, the modified
system of records will become effective a minimum of 30 days after the
date of publication in the Federal Register. If FERC receives public
comments, FERC shall review the comments to determine whether any
changes to the notice are necessary.
ADDRESSES: Comments may be submitted in writing to Federal Energy
Regulatory Commission, 888 First Street NE, Washington, DC 20426 or
electronically to <a href="/cdn-cgi/l/email-protection#2e5e5c47584f4d576e484b5c4d00494158"><span class="__cf_email__" data-cfemail="314143584750524871575443521f565e47">[email protected]</span></a>. Comments should include that they
are submitted in response to ``Commission Restoration of Annual Leave
Requests Files (FERC--28).''
FOR FURTHER INFORMATION CONTACT: Mittal Desai, Chief Information
Officer & Senior Agency Official for Privacy, Office of the Executive
Director, Federal Energy Regulatory Commission, 888 First Street NE,
Washington, 7DC 20426, <a href="/cdn-cgi/l/email-protection#2656544f5047455f664043544508414950"><span class="__cf_email__" data-cfemail="2252504b5443415b62444750410c454d54">[email protected]</span></a>, (202) 502-6432.
SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974,
and to comply with the Office of Management and Budget (OMB) Memorandum
M-17-12, ``Preparing for and Responding to a Breach of Personally
Identifiable Information'', January 3, 2017, this notice has one (1)
updated routine use (routine use 13) and twelve (13) new routine uses,
including two routine uses that will permit FERC to disclose
information as necessary in response to an actual or suspected breach
that pertains to a breach of its own records or to assist another
agency in its efforts to respond to a breach that was previously
published separately at 87 FR 35543 (June 10, 2022).
The following sections have been updated to reflect changes made
since the publication of the last notice in the Federal Register:
dates; addresses; for further information contact; system location;
system manager(s); purpose(s) of the system; categories of records in
the system; record source categories; routine uses of records
maintained in the system, including categories of users and the purpose
of such; policies and practices for storage of records; policies and
practices for retention and disposal of records; administrative,
technical, physical safeguards; record access procedures; contesting
record procedures; notification procedures; and history.
SYSTEM NAME AND NUMBER:
Commission Restoration of Annual Leave Request Files (FERC--28).
SECURITY CLASSIFICATION:
Unclassified.
[[Page 8293]]
SYSTEM LOCATION:
Federal Energy Regulatory Commission, Office of the Executive
Director, Chief Human Officer Directorate, Workforce Relations
Division, 888 First Street NE, Washington, DC 20426.
SYSTEM MANAGER(S):
Director, Workforce Relations Division, Chief Human Officer
Directorate, Office of the Executive Director, Federal Energy
Regulatory Commission, 888 First Street NE, Washington, DC 20426, (202)
502-6475.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 CFR 630.101.
PURPOSE(S) OF THE SYSTEM:
The purpose of this system of records is to maintain documentation
on employees requesting restoration of excess annual leave lost.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The categories of individuals on whom records are maintained are
FERC current and former employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
The categories of records maintained in the system include name,
title, grade, series, basis of the request, reason, hours forfeited,
hours requested for restoration, reason for the request, date of
approval, signature, supervisor's name and signature, reviewing
official's name and signature, date of approval or disapproval, the
request for restoration, any supporting documents, and the decision
document.
RECORD SOURCE CATEGORIES:
Records are obtained from Workforce Relations Division director,
office directors, FERC employees submitting the request, and personnel
specialists.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, information maintained in this system may
be disclosed to authorized entities outside FERC for purposes
determined to be relevant and necessary as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
1. To appropriate agencies, entities, and persons when (a) FERC
suspects or has confirmed that there has been a breach of the system of
records; (b) FERC has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, the Commission
(including its information systems, programs, and operations), the
Federal Government, or national security; and (c) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with the Commission's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
2. To another Federal agency or Federal entity, when FERC
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (a) responding to
a suspected or confirmed breach; or (b) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
3. To a congressional office from the record of an individual in
response to an inquiry from that congressional office made at the
request of that individual.
4. To the Equal Employment Opportunity Commission (EEOC) when
requested in connection with investigations of alleged or possible
discriminatory practices, examination of Federal affirmative employment
programs, or other functions of the Commission as authorized by law or
regulation.
5. To the Federal Labor Relations Authority or its General Counsel
when requested in connection with investigations of allegations of
unfair labor practices or matters before the Federal Service Impasses
Panel.
6. To disclose information to another Federal agency, to a court,
or a party in litigation before a court or in an administrative
proceeding being conducted by a Federal agency, when the Government is
a party to the judicial or administrative proceeding. In those cases
where the Government is not a party to the proceeding, records may be
disclosed if a subpoena has been signed by a judge.
7. To the Department of Justice (DOJ) for its use in providing
legal advice to FERC or in representing FERC in a proceeding before a
court, adjudicative body, or other administrative body, where the use
of such information by the DOJ is deemed by FERC to be relevant and
necessary to the advice or proceeding, and such proceeding names as a
party in interest: (a) FERC; (b) any employee of FERC in his or her
official capacity; (c) any employee of FERC in his or her individual
capacity where DOJ has agreed to represent the employee; or (d) the
United States, where FERC determines that litigation is likely to
affect FERC or any of its components.
8. To non-Federal Personnel, such as contractors, agents, or other
authorized individuals performing work on a contract, service,
cooperative agreement, job, or other activity on behalf of FERC or
Federal Government and who have a need to access the information in the
performance of their duties or activities.
9. To the National Archives and Records Administration in records
management inspections and its role as Archivist.
10. To the Merit Systems Protection Board or the Board's Office of
the Special Counsel, when relevant information is requested in
connection with appeals, special studies of the civil service and other
merit systems, review of OPM rules and regulations, and investigations
of alleged or possible prohibited personnel practices.
11. To appropriate Federal, State, or local agency responsible for
investigating, prosecuting, enforcing, or implementing a statute, rule,
regulation, or order, if the information may be relevant to a potential
violation of civil or criminal law, rule, regulation, order.
12. To appropriate agencies, entities, and person(s) that are a
party to a dispute, when FERC determines that information from this
system of records is reasonably necessary for the recipient to assist
with the resolution of the dispute; and the information may include the
name, address, telephone number, email address, and affiliation of the
agency, entity, and/or person(s) seeking and/or participating in
dispute resolution services, where appropriate.
13. To Office of Personnel Management (OPM) or Government
Accountability Office (GAO) during the course of on-site inspections or
human resources audits.
14. To Department of Interior to enter the information in a federal
shared service provider.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are stored in electronic format. Electronic records are
stored on a SharePoint site within FERC's network. Data access is
restricted to agency personnel whose responsibilities require access.
Access to electronic records is controlled by the organization's Single
Sign-On and Multi-Factor Authentication Solution. Role based access is
used to restrict data access and the organization employs the principle
of least privilege, allowing only authorized users with access (or
processes acting on behalf of users) necessary to accomplish assigned
tasks
[[Page 8294]]
in accordance with organizational missions and business functions.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by employee name.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained in accordance with the applicable National
Archives and Records Administration (NARA) schedule, General Records
Schedule (GRS) 2.4: Employee Compensation and Benefits Records, Item
030: Time and Attendance Records. Disposition Authority: DAA-GRS-2019-
0004-0002. Destroy when 3 years old, but longer retention is authorized
if required for business use.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
See Policies and Practices for Storage of Records.
RECORD ACCESS PROCEDURES:
Individuals requesting access to the contents of records must
submit a request through the Freedom of Information Act (FOIA) office.
The FOIA website is located at: <a href="https://www.ferc.gov/foia">https://www.ferc.gov/foia</a>. Requests may
be submitted through the following portal: <a href="https://www.ferc.gov/enforcement-legal/foia/electronic-foia-privacy-act-request-form">https://www.ferc.gov/enforcement-legal/foia/electronic-foia-privacy-act-request-form</a>.
Written requests for access to records should be directed to: Director,
Office of External Affair, Federal Energy Regulatory Commission, 888
First Street NE, Washington, DC 20426.
CONTESTING RECORD PROCEDURES:
See Records Access procedures.
NOTIFICATION PROCEDURES:
Generalized notice is provided by the publication of this notice.
For specific notice, see Records Access Procedure, above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
65 FR 21750 (April 24, 2000).
Issued: January 21, 2025.
Debbie-Anne A. Reese,
Secretary.
[FR Doc. 2025-01769 Filed 1-27-25; 8:45 am]
BILLING CODE 6717-01-P
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