Notice2025-01755
Submission for OMB Review; Notarized Document Submittal for System for Award Management-New Entity Administrator Appointments
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
January 27, 2025
Issuing agencies
General Services Administration
Abstract
Under the provisions of the Paperwork Reduction Act, the Regulatory Secretariat Division will be submitting to the Office of Management and Budget (OMB) a request to review and approve a revision to an existing OMB clearance regarding a notarized document submittal for System for Award Management (SAM) Registration.
Full Text
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<title>Federal Register, Volume 90 Issue 16 (Monday, January 27, 2025)</title>
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[Federal Register Volume 90, Number 16 (Monday, January 27, 2025)]
[Notices]
[Pages 8221-8222]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2025-01755]
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GENERAL SERVICES ADMINISTRATION
[OMB Control No. 3090-0317; Docket No. 2024-0001; Sequence No. 12]
Submission for OMB Review; Notarized Document Submittal for
System for Award Management--New Entity Administrator Appointments
AGENCY: Office of Acquisition Policy, General Services Administration
(GSA).
ACTION: Notice; request for comments.
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SUMMARY: Under the provisions of the Paperwork Reduction Act, the
Regulatory Secretariat Division will be submitting to the Office of
Management and Budget (OMB) a request to review and approve a revision
to an existing OMB clearance regarding a notarized document submittal
for System for Award Management (SAM) Registration.
DATES: Submit comments on or before February 26, 2025.
ADDRESSES: Written comments and recommendations for this information
collection should be sent within 30 days
[[Page 8222]]
of publication of this notice to <a href="http://www.reginfo.gov/public/do/PRAMain">www.reginfo.gov/public/do/PRAMain</a>.
Find this particular information collection by selecting ``Currently
under Review--Open for Public Comments'' or by using the search
function.
FOR FURTHER INFORMATION CONTACT: Ms. Salomeh Ghorbani, Director, IAE
Outreach and Stakeholder Engagement Division, at 202-430-0206 or
<a href="/cdn-cgi/l/email-protection#602921253f21040d090e200713014e070f16"><span class="__cf_email__" data-cfemail="c68f87839987a2abafa886a1b5a7e8a1a9b0">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION:
A. Purpose
Federal Acquisition Regulation (FAR) Subpart 4.11 prescribes
policies and procedures for requiring contractor registration in the
System for Award Management (SAM) database to increase visibility of
vendor sources (including their geographical locations) for specific
supplies and services; and establish a common source of vendor data for
the Government.
In the past, the GSA Office of Inspector General (OIG) conducted an
investigation into fraudulent activities discovered within SAM. As a
result, <a href="http://SAM.gov">SAM.gov</a> workflows and data analysis have been revised over the
last several years to improve our ability to identify bad actors
earlier than before.
As a result of GSA actively pursuing technical alternatives to the
collection of this information for all non-federal entities, GSA seeks
to refine the requirement previously adopted, where a risk-based
approach was used to justify the collection of the entity administrator
appointment letter (EAAL) for all new entities, and only employ this
method to establish an Entity Administrator to an existing entity where
the previous administrator is no longer on staff.
This information is essential to GSA's acquisition mission to meet
the needs of all federal agencies, as well as the needs of the grant
community. A key element of GSA's mission is to provide efficient and
effective acquisition solutions across the Federal Government. SAM is
essential to the accomplishment of that mission. In addition to federal
contracts, federal assistance programs also rely upon the integrity and
security of the information in SAM. Without assurances that the
information in SAM is protected and is at minimal risk of compromise,
GSA would risk losing the confidence of the federal acquisition and
assistance communities that it serves. As a result, some entities may
prefer not to do business with the federal government.
B. Annual Reporting Burden
Respondents: 139,027.
Responses per Respondent: 1.
Total Annual Responses: 139,027.
Hours per Response: .5.
Total Burden Hours: 69,513.
The information collection allows GSA to request the notarized
letter and apply this approach to individuals who seek to become the
Entity Administrator for an entity record in <a href="http://SAM.gov">SAM.gov</a> when there is no
Entity Administrator appointed for that entity in the system.
Individuals seeking administrator access to entity records in SAM
are provided the template for the requirements of the notarized letter.
It is estimated that the individual will take an average 0.5 hours to
create the letter and 0.25 hours to upload the letter to the Federal
Service Desk. GSA proposes that an individual equivalent to a GS-5,
Step 5 Administrative Support person within the government would
perform these tasks. The estimated hourly rate of $25.06 (Base +
Locality + Fringe) was used for the calculation.
Based on historical data of the ratio of small entities to other
than small entities that exist in SAM, GSA approximates 58,500 of the
90,000 annual entities who do not have an individual with the Entity
Administrator role will have in-house resources to notarize documents.
GSA proposes that the entities with in-house notaries will typically be
large businesses where the projected salary of the executive or officer
responsible for signing the notarized letter is, on average,
approximately $150 per hour. The projected time for signature and
notarizing the letter internally is 0.5 hours.
The other remaining 31,500 entities per year are estimated to be
small entities where the projected salary of the executive or officer
responsible for signing the notarized letter is, on average,
approximately $100 per hour. These entities will likely have to obtain
notary services from an outside source. The projected time for
signature and notarizing the letter externally is 1 hour. The estimate
includes a nominal fee ($5.00) usually charged by third-party notaries.
C. Public Comments
A 60-day notice published in the Federal Register at 89 FR 92688 on
November 22, 2024. No public comments were received.
Obtaining Copies of Proposals: Requesters may obtain a copy of the
information collection documents from the Regulatory Secretariat
Division by calling 202-501-4755 or emailing <a href="/cdn-cgi/l/email-protection#692e3a283b0c0e3a0c0a290e1a08470e061f"><span class="__cf_email__" data-cfemail="11564250437476427472517662703f767e67">[email protected]</span></a>. Please
cite OMB Control No. 3090-0317, Notarized Document Submittal for System
for Award Management Registration, in all correspondence.
Lois Mandell,
Director, Regulatory Secretariat Division.
[FR Doc. 2025-01755 Filed 1-24-25; 8:45 am]
BILLING CODE 6820-WY-P
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