Notice2025-00018
2026 United States' Host Year of the G20
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
January 7, 2025
Issuing agencies
State Department
Abstract
The Office of the Chief of Protocol at the Department of State invites U.S. cities to present proposals to host a series of meetings for the U.S. G20 2026 host year.
Full Text
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<title>Federal Register, Volume 90 Issue 4 (Tuesday, January 7, 2025)</title>
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[Federal Register Volume 90, Number 4 (Tuesday, January 7, 2025)]
[Notices]
[Pages 1215-1220]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2025-00018]
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DEPARTMENT OF STATE
[Public Notice: 12629]
2026 United States' Host Year of the G20
SUMMARY: The Office of the Chief of Protocol at the Department of State
invites U.S. cities to present proposals to host a series of meetings
for the U.S. G20 2026 host year.
DATES: The deadline to submit proposals is 5 p.m. ET, Monday, February
3, 2025.
FOR FURTHER INFORMATION CONTACT: Questions about the proposal and
submission process can be directed to <a href="/cdn-cgi/l/email-protection#6621545633352e0915123f0307145456545026151207120348010910"><span class="__cf_email__" data-cfemail="d89feae88d8b90b7abac81bdb9aaeae8eaee98abacb9acbdf6bfb7ae">[email protected]</span></a>.
Point of contact is Tara A. Juliard, Senior Protocol Officer, Office of
the Chief of Protocol, Major Events Division at 202-736-4996.
SUPPLEMENTARY INFORMATION: The Group of Twenty (G20) is a forum for
international economic cooperation among the world's leading economies.
The G20's purpose is to coordinate macroeconomic policy and financial
responses, and to shape global governance on major economic issues.
The G20 was founded in 1999 after the Asian financial crisis as an
informal forum for the Finance Ministers and Central Bank Governors of
large and systemically important advanced and emerging economies to
discuss international economic and financial stability issues. The G20
was upgraded to the level of Heads of State/Government in November 2008
in the wake of the global economic and financial crisis, when it became
apparent that the necessary crisis coordination would only be possible
at the highest political level. Since then, the G20 has become the
premier forum for international economic cooperation. The G20 members
represent around 85% of global output, over 75% of global trade, and
about two-thirds of the world's population. Its members are 19
countries (Argentina, Australia, Brazil, Canada, China, France,
Germany, India, Indonesia, Italy, Japan, Republic of Korea, Mexico,
Russia, Saudi Arabia, South Africa, T[uuml]rkiye, United Kingdom, and
United States) and two regional bodies, the European Union (EU) and
[[Page 1216]]
African Union (AU). G20 members meet regularly to discuss a range of
issues, including macroeconomic policy, trade, sustainable development,
health, agriculture, energy, environment, climate change, and anti-
corruption. The G20 does not have a permanent secretariat or staff.
Instead, the G20 Presidency rotates annually among the member
countries.
The United States will assume the Presidency from December 1, 2025,
through November 30, 2026. During its Presidency, the United States
will be responsible for hosting a series of high-level meetings
throughout the year to include multiple working groups and
ministerials, culminating in a Leaders' Summit in November 2026.
Schedule: The host year will have clusters of meetings throughout
the year. Please find below the proposed schedule.
* Please Note, this notional schedule is subject to change:
------------------------------------------------------------------------
------------------------------------------------------------------------
February 2026..................... Mid/Late February; 2.5 weeks of
meetings.
March 2026........................ Mid/Late March; 2.5 weeks of
meetings.
May 2026.......................... Anytime; 2 weeks of meetings.
June 2026......................... Early to Mid/Late June; 2.5 weeks of
meetings.
July 2026......................... Mid/Late July; 2.5 weeks of
meetings.
September 2026.................... Early to Mid/Late September; 3 weeks
of meetings.
October 2026...................... Early/Mid October; 3 weeks of
meetings.
------------------------------------------------------------------------
Proposal Preparation: Proposals must be submitted by email not
later than the deadline listed in the DATES: section, with the naming
convention of ``CITY, STATE, PROPOSAL for X MONTH OF MEETINGS of the
2026 G20 Host Year'' from a verified State/territory or municipal
government email address to <a href="/cdn-cgi/l/email-protection#a7e09597f2f4efc8d4d3fec2c6d595979591e7d4d3c6d3c289c0c8d1"><span class="__cf_email__" data-cfemail="6a2d585a3f392205191e330f0b18585a585c2a191e0b1e0f440d051c">[email protected]</span></a>. The proposal
must be A SINGLE PDF, and supporting documentation (attachments,
videos, video presentations, presentations) should be identified as
complete URLs in the PDF.
All information in the proposal, including price quotes, must be
valid for 60 days after the due date of January 31, 2025. Notification
must be given to the Office of the Chief of Protocol points of contact
if pricing in the proposal changes during the review process.
The proposal should include all of the sections listed below and be
clearly marked.
Proposal Sections:
I. Executive Summary
This summary should include the following topics:
a. An executive summary that includes a description of the city
and/or region, local attractions, and level of community support for
hosting events and why your city would be the ideal location for the
G20 meetings. Please include as much detail as possible on ways in
which your city is uniquely qualified to host the G20 meetings from a
policy, economic, or trade perspective.
b. A past performance statement that indicates the city's
successful experience hosting large meetings and events. Please also
provide examples of large international or foreign diplomatic events
hosted in the past.
c. List of local city officials who would be instrumental in
partnering with the Department of State in the planning of the G20
meetings, including but not limited to the mayor's and governor's
offices, airport officials, security officials. and staff from the
recommended venues and tourism bureau who would be the planners'
principal points of contact. Endorsements in writing from local
officials are welcome and encouraged (see below for types to include).
d. Description of experiences creating host committees that serve
to partner with the vendors and companies you have worked with in the
past on events, conferences, and meetings. For the G20, each of the
selected cities should anticipate they will be asked to organize a host
committee to liaise with the Federal Government to support the meetings
and develop opportunities to amplify the city and showcase it in
various ways.
II. Letter of Support
Please include two or more of the following letters:
a. Letter of support from the mayor or city's senior elected
official(s).
b. Letter of support from the State governor.
c. Letter(s) of support from local civic and business groups such
as Chambers of Commerce.
III. Primary Event (Meeting) Venue(s)
Propose the venue(s) that is available during the time period and
the city strongly recommends as the ideal site to host the two to three
weeks of international multilateral meetings.
Requirements: The U.S. Government requires a minimum of five (5)
full days to build the site on the front end before the first official
meeting takes place and must assume acquisition of the entire proposed
property for security reasons. All other clients must be vacated by the
time the U.S. Government gains access to the venue spaces through the
duration of the production strike unless previously negotiated between
the Department of State Office of the Chief of Protocol and the city.
The U.S. Government requires a minimum of two (2) full days to strike
the meetings after the last official meeting has concluded. Cities are
welcome to bid to host more than one set of the meetings if the timing
works and could be selected to host up to two (2) of the meeting
clusters if a city bids to host more than one meeting cluster. It is
unlikely that one city would be selected to host more than two meeting
clusters.
The main meeting venue needs to fulfill the following requirements:
----------------------------------------------------------------------------------------------------------------
Room type Quantity Capacity Duration
----------------------------------------------------------------------------------------------------------------
February 2026
----------------------------------------------------------------------------------------------------------------
Meeting Room............................ 3 Hollow Square for 60-80. 3 weeks (includes build &
Backbencher seating for 100 strike).
total: to be set in 1 row with
classroom tables behind the
main table on 3 sides and 2
rows of tables behind the 4th
side.
Multi-Purpose Room...................... 3 Hollow Square for 20 or 3 weeks (includes build &
Boardroom for 20. strike).
Listening Room.......................... 2 Classroom setup for 450........ 3 weeks (includes build &
strike).
[[Page 1217]]
Overflow Listening room................. 1 Classroom setup for 1,000 (like 1 Week (includes build &
an auditorium) (either one strike).
space or 2 spaces that
accommodate that number).
Bilateral Meeting Rooms................. 20 Boardroom for 20............... 3 weeks (includes build &
strike).
Production Spaces....................... 2-3 Workspace to accommodate 50 at 3 weeks (includes build &
tables. strike).
Workspaces.............................. 2 Classroom setup for 50......... 3 weeks (includes build &
strike).
Lounge Space............................ 1-2 Open space with lounge 3 weeks (includes build &
furniture and high boys to strike).
accommodate 500 (either one
space or 2 spaces that can
accommodate that number).
Catering/Meal Spaces.................... 1-2 Banquet style seating of 600, 3 weeks (includes build &
(either one space or 2 spaces strike).
that can accommodate that
number).
Overflow Lunch Space.................... 1 Banquet style seating of 1,000. 1 Week (includes build &
strike).
VIP Catering Lunch Space................ 1 Banquet style or King Table for 1 Week (includes build &
up to 100. strike).
External Partner Meeting Room........... 1-2 Hollow Square for 40. 1 Week (includes build &
Backbencher seating for 80. strike).
Press Conference Rooms.................. 3 Theater style with stage to 3 weeks (includes build &
accommodate 150. strike).
Media Space............................. 1 Workspace to accommodate 150 at 3 weeks (includes build &
tables. strike).
----------------------------------------------------------------------------------------------------------------
March 2026
----------------------------------------------------------------------------------------------------------------
Meeting Room............................ 3 Hollow Square for 40-60. 3-4 weeks (includes build
Backbencher seating for 150: & strike).
to be set in 3 rows with
classroom tables.
Multi-Purpose Room...................... 3 Hollow Square for 20 or 3-4 weeks (includes build
Boardroom for 20. & strike).
Listening Room.......................... 1 Classroom setup to accommodate 1 Week (includes build &
100. strike).
Bilateral Meeting Rooms................. 20 Boardroom for 20............... 3-4 weeks (includes build
& strike).
Seminar Rooms........................... 1-2 Theater style with stage to 1 Week (includes build &
accommodate 450. strike).
Production Spaces....................... 2-3 Workspace to accommodate 50 at 3-4 weeks (includes build
tables. & strike).
Workspaces.............................. 2 Classroom setup for 50......... 3-4 weeks (includes build
& strike).
Lounge Space............................ 1-2 Open space with lounge 3-4 weeks (includes build
furniture and high boys to & strike).
accommodate 500 (either one
space or 2 spaces that can
accommodate that number).
Catering/Meal Spaces.................... 1-2 Banquet style seating of 600, 3-4 weeks (includes build
(either one space or 2 spaces & strike).
that can accommodate that
number).
----------------------------------------------------------------------------------------------------------------
May 2026
----------------------------------------------------------------------------------------------------------------
Meeting Room............................ 3 Hollow Square for 40-60. 3 weeks (includes build &
Backbencher seating for 150: strike).
to be set in 3 rows with
classroom tables.
Multi-Purpose Room...................... 3 Hollow Square for 20 or 3 weeks (includes build &
Boardroom for 20. strike).
Overflow Listening room................. 1 Theater to accommodate 1,000... 1 Week (includes build &
strike).
Bilateral Meeting Rooms................. 20 Boardroom for 20............... 3 weeks (includes build &
strike).
Production Spaces....................... 2-3 Workspace to accommodate 50 at 3 weeks (includes build &
tables. strike).
Workspaces.............................. 2 Classroom setup for 50......... 3 weeks (includes build &
strike).
Lounge Space............................ 1-2 Open space with lounge 3 weeks (includes build &
furniture and high boys to strike).
accommodate 500 (either one
space or 2 spaces that can
accommodate that number).
Catering/Meal Spaces.................... 1-2 Banquet style seating of 600, 3 weeks (includes build &
(either one space or 2 spaces strike).
that can accommodate that
number).
----------------------------------------------------------------------------------------------------------------
June 2026
----------------------------------------------------------------------------------------------------------------
Meeting Room............................ 3 Hollow Square for 40-60. 3-4 weeks (includes build
Backbencher seating for 150: & strike).
to be set in 3 rows with
classroom tables.
Multi-Purpose Room...................... 3 Hollow Square for 20 or 3-4 weeks (includes build
Boardroom for 20. & strike).
Listening Room.......................... 1 Classroom setup to accommodate 1 Week (includes build &
100. strike).
[[Page 1218]]
Bilateral Meeting Rooms................. 20 Boardroom for 20............... 3-4 weeks (includes build
& strike).
Seminar Rooms........................... 1-2 Theater style with stage to 1 Week (includes build &
accommodate 450. strike).
Production Spaces....................... 2-3 Workspace to accommodate 50 at 3-4 weeks (includes build
tables. & strike).
Workspaces.............................. 2 Classroom setup for 50......... 3-4 weeks (includes build
& strike).
Lounge Space............................ 1-2 Open space with lounge 3-4 weeks (includes build
furniture and high boys to & strike).
accommodate 500 (either one
space or 2 spaces that can
accommodate that number).
Catering/Meal Spaces.................... 1-2 Banquet style seating of 600, 3-4 weeks (includes build
(either one space or 2 spaces & strike).
that can accommodate that
number).
----------------------------------------------------------------------------------------------------------------
July 2026
----------------------------------------------------------------------------------------------------------------
Meeting Room............................ 3 Hollow Square for 60-80. 3 weeks (includes build &
Backbencher seating for 100 strike).
total: to be set in 1 row with
classroom tables behind the
main table on 3 sides and 2
rows of tables behind the 4th
side.
Multi-Purpose Room...................... 3 Hollow Square for 20 or 3 weeks (includes build &
Boardroom for 20. strike).
Listening Room.......................... 2 Classroom setup for 450........ 3 weeks (includes build &
strike).
Bilateral Meeting Rooms................. 20 Boardroom for 20............... 3 weeks (includes build &
strike).
Production Spaces....................... 2-3 Workspace to accommodate 50 at 3 weeks (includes build &
tables. strike).
Workspaces.............................. 2 Classroom setup for 50......... 3 weeks (includes build &
strike).
Lounge Space............................ 1-2 Open space with lounge 3 weeks (includes build &
furniture and high boys to strike).
accommodate 500 (either one
space or 2 spaces that can
accommodate that number).
Catering/Meal Spaces.................... 1-2 Banquet style seating of 600, 3 weeks (includes build &
(either one space or 2 spaces strike).
that can accommodate that
number).
Overflow Lunch Space.................... 1 Banquet style seating of 1,000. 1 Week (includes build &
strike).
VIP Catering Lunch Space................ 1 Banquet style or King Table for 1 Week (includes build &
up to 100. strike).
External Partner Meeting Room........... 1-2 Hollow Square for 40........... 1 Week (includes build &
Backbencher seating for 80..... strike).
Press Conference Rooms.................. 3 Theater style with stage to 4-5 weeks (includes build
accommodate 150. & strike).
Media Space............................. 1 Workspace to accommodate 150 at 4-5 weeks (includes build
tables. & strike).
----------------------------------------------------------------------------------------------------------------
September 2026
----------------------------------------------------------------------------------------------------------------
Meeting Room............................ 4 Hollow Square for 40-60. 4-5 weeks (includes build
Backbencher seating for 150: & strike).
to be set in 3 rows with
classroom tables.
Multi-Purpose Room...................... 4 Hollow Square for 20 or 4-5 weeks (includes build
Boardroom for 20. & strike).
Listening Room.......................... 1 Classroom setup to accommodate 4-5 weeks (includes build
100. & strike).
Bilateral Meeting Rooms................. 20 Boardroom for 20............... 4-5 weeks (includes build
& strike).
Seminar Rooms........................... 1-2 Theater style with stage to 4-5 weeks (includes build
accommodate 450. & strike).
Production Spaces....................... 2-3 Workspace to accommodate 50 at 4-5 weeks (includes build
tables. & strike).
Workspaces.............................. 2 Classroom setup for 50......... 4-5 weeks (includes build
& strike).
Lounge Space............................ 1-2 Open space with lounge 4-5 weeks (includes build
furniture and high boys to & strike).
accommodate 600 (either one
space or 2 spaces that can
accommodate that number).
Catering/Meal Spaces.................... 1-2 Banquet style seating of 800, 4-5 weeks (includes build
(either one space or 2 spaces & strike).
that can accommodate that
number).
VIP Catering Lunch Space................ 1 Banquet style or King Table for 4-5 weeks (includes build
80. & strike).
Press Conference Rooms.................. 3 Theater style with stage to 4-5 weeks (includes build
accommodate 150. & strike).
Media Space............................. 1 Workspace to accommodate 150 at 4-5 weeks (includes build
tables. & strike).
----------------------------------------------------------------------------------------------------------------
[[Page 1219]]
October 2026
----------------------------------------------------------------------------------------------------------------
Meeting Room............................ 3-4 Hollow Square for 40-60. 4-5 weeks (includes build
Backbencher seating for 150: & strike).
to be set in 3 rows with
classroom tables.
Multi-Purpose Room...................... 3 Hollow Square for 20 or 4-5 weeks (includes build
Boardroom for 20. & strike).
Listening Room.......................... 2 Classroom setup to accommodate 4-5 weeks (includes build
250 each. & strike).
Bilateral Meeting Rooms................. 25 Boardroom for 20............... 4-5 weeks (includes build
& strike).
Production Spaces....................... 2-3 Workspace to accommodate 50 at 4-5 weeks (includes build
tables. & strike).
Workspaces.............................. 2 Classroom setup for 50......... 4-5 weeks (includes build
& strike).
Lounge Space............................ 1-2 Open space with lounge 4-5 weeks (includes build
furniture and high boys to & strike).
accommodate 600 (either one
space or 2 spaces that can
accommodate that number).
Catering/Meal Spaces.................... 1-2 Banquet style seating of 800 4-5 weeks (includes build
(either one space or 2 spaces & strike).
that can accommodate that
number).
VIP Catering Lunch Space................ 1 Banquet style or King Table for 4-5 weeks (includes build
80. & strike).
Press Conference Rooms.................. 3 Theater style with stage to 4-5 weeks (includes build
accommodate 150. & strike).
Media Space............................. 1 Workspace to accommodate 150 at 4-5 weeks (includes build
tables. & strike).
----------------------------------------------------------------------------------------------------------------
IV. Event Spaces
More than one reception or dinner will be hosted in the selected
city during the meetings. Therefore, please provide a full description
of large venue(s) that can be used for large meetings/events and are
available within the proposed timetable in which the city is interested
in bidding to host. Please provide several options to include photos of
the venues that show them in use for receptions and dinners. Be sure to
conduct market research that none of these venues have any questionable
associations or legal issues. The venues should be able to host the
following types of events:
a. Locations for large Welcome Reception(s) of approximately 300
guests.
b. Locations for Ministerial Level Dinner(s) for approximately 100
high level guests.
c. Locations for Ministerial Level Reception(s) for approximately
200 guests.
d. Locations for Cultural and Topic-Specific Experience(s)
[cir] Universities and research facilities;
[cir] U.S. companies with factories and production facilities that
have trade and investment ties to G20 countries;
[cir] Tourist Attractions for group outings (museums, historical
sites, boat rides to iconic destinations, sporting events, etc.)--
purpose would be so that foreign delegations experience the city first-
hand to enrich the meeting experience.
V. Accommodations
When proposing a meeting venue, please include a detailed
description of four- and five-star hotels in proximity to the venue
with room number capacity (including suites) and room rates.
During the meeting cluster dates, the number of hotel rooms needed
for meeting guests will fluctuate from 500-1,500 rooms (this is not
cumulative).
a. Identify number of sleeping room nights that could be
accommodated by U.S. Government per diem room rate.
b. The U.S. Government (Department of State) will select one hotel
closest to the venue to serve as the U.S. Government Trip Hotel.
i. This hotel will have a contract agreement between the hotel
property and the U.S. Government (Department of State) for meeting/
function spaces and room nights.
ii. Some designed room nights will be self-pay by the occupant;
others will be designated and paid via master account.
c. Room builds for these meetings will fluctuate throughout the
weeks of the meetings with various groups arriving and departing for
meeting at different days/times.
d. A booking system for the Foreign Delegations, via Letter of
Intent, will be based upon bell-curve booking capability allowing
reservation of only the rooms needed thus avoiding costly cancellation
or changes later.
e. Other participating U.S. Government agencies (Department of
Treasury, Commerce, or other) may deploy implementers who will
establish room bocks in identified hotel properties.
i. Payment would be via occupant self-pay or via implementer
contract as determined necessary and contracted by the participating
agency or Foreign Delegations.
IV. Airport
When proposing please include the frequency and destinations of
flights of the nearest airports.
a. An international airport with frequent and consistent daily
connections to and from countries from the continents of Africa, Asia,
Europe, and South America.
b. An international airport with detailed description of exclusive
meet and great areas involving transportation holding/waiting, loading,
and rally points around the commercial air operations.
V. Transportation
a. List of at least three (3) reputable charter shuttle/bus
companies the U.S. Government can contract with to provide
transportation to the delegates.
b. List of three (3) transportation companies that can provide car
service.
c. List of parking lots that can accommodate transportation modes
that shuttle G20 guests and host delegations.
d. List public transportation available in the city, and how it can
be used for foreign delegates to facilitate arrival and departures at
the main meeting/event site.
VI. Security
Brief statement of the current security of the city and what sort
of city resources would be available to ensure
[[Page 1220]]
foreign delegations would be safe while there.
Presentations and Site Visits: After an initial review of all
proposals in February 2025, to include a virtual presentation in early-
to-mid February, cities will be identified to move to the next round of
review. Prior to final selection, the Office of the Chief of Protocol
at the Department of State may also request a site visit of the city to
review the venues and meet with city officials who are part of the
proposal.
(Authority: 22 U.S.C. 2651a, 2656; 5 U.S.C. 552(a))
Tara A. Juliard,
Senior Protocol Officer, Office of the Chief of Protocol, Major Events
Division, Department of State.
[FR Doc. 2025-00018 Filed 1-6-25; 8:45 am]
BILLING CODE 4710-20-P
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