Notice2024-30665
Privacy Act of 1974; System of Records
Primary source
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Published
December 26, 2024
Issuing agencies
Defense DepartmentNavy Department
Abstract
In accordance with the Privacy Act of 1974, the Department of the Navy is modifying and reissuing a current system of records titled, "Marine Corps Marathon Automated Support System," MMC00010. This system of records was originally established to collect and maintain records to register and promote participation in Marine Corps Marathon Organization's race events. The system name and identifier are changing from "Marine Corps Marathon Automated Support System," MMC0010 to "Marine Corps Marathon Organization Event Records," M01710-2. Additionally, this system of records notice (SORN) is being updated to expand the events and individuals covered, include information regarding medical treatment provided at events, and incorporate the DoD standard routine uses and support additional information sharing of these records outside the DoD. The DoD is also modifying various other sections within the SORN to improve clarity or update information that has changed.
Full Text
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<title>Federal Register, Volume 89 Issue 247 (Thursday, December 26, 2024)</title>
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[Federal Register Volume 89, Number 247 (Thursday, December 26, 2024)]
[Notices]
[Pages 105033-105035]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2024-30665]
[[Page 105033]]
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DEPARTMENT OF DEFENSE
Department of the Navy
[Docket ID: USN-2024-HQ-0020]
Privacy Act of 1974; System of Records
AGENCY: United States Marine Corps, Department of Defense (DoD).
ACTION: Notice of a modified system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, the Department of
the Navy is modifying and reissuing a current system of records titled,
``Marine Corps Marathon Automated Support System,'' MMC00010. This
system of records was originally established to collect and maintain
records to register and promote participation in Marine Corps Marathon
Organization's race events. The system name and identifier are changing
from ``Marine Corps Marathon Automated Support System,'' MMC0010 to
``Marine Corps Marathon Organization Event Records,'' M01710-2.
Additionally, this system of records notice (SORN) is being updated to
expand the events and individuals covered, include information
regarding medical treatment provided at events, and incorporate the DoD
standard routine uses and support additional information sharing of
these records outside the DoD. The DoD is also modifying various other
sections within the SORN to improve clarity or update information that
has changed.
DATES: This system of records is effective upon publication; however,
comments on the Routine Uses will be accepted on or before January 27,
2025. The Routine Uses are effective at the close of the comment
period.
ADDRESSES: You may submit comments, identified by docket number and
title, by either of the following methods:
* Federal Rulemaking Portal: <a href="https://www.regulations.gov">https://www.regulations.gov</a>. Follow
the instructions for submitting comments.
* Mail: Department of Defense, Office of the Assistant to the
Secretary of Defense for Privacy, Civil Liberties, and Transparency,
Regulatory Directorate, 4800 Mark Center Drive, Attn: Mailbox 24, Suite
05F16, Alexandria, VA 22350-1700.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the internet
at <a href="https://www.regulations.gov">https://www.regulations.gov</a> as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Sally A. Hughes, FOIA/PA Programs
Manager (ARSF), Headquarters, U.S. Marine Corps, 3000 Marine Corps
Pentagon, Washington, DC 20350-3000, or by phone (703) 614-3685.
SUPPLEMENTARY INFORMATION:
I. Background
The Marine Corps Marathon Automated Support System of records is
used to register, acknowledge, and promote participation in Marine
Corps Marathon Organization's race events. Information from this system
of records is used to plan, organize, coordinate, and execute the
events and communicate with the runners, first responders, medical and
general volunteers. Subject to public comment, the DoD is updating this
SORN to add the standard DoD routine uses (routine uses A through J)
and to allow for additional disclosures outside DoD related to the
purpose of this system of records. Additionally, the following sections
of this SORN are being modified: (1) to the Categories of Individuals
Covered by the System section to expand the individuals covered; (2) to
the Categories of Records to include medical data, treatment, and
transportation information; (3) to the Purpose(s) to clarify how the
records related to the Category of Individuals (4) to the
Retrievability section to permit retrieval using revised Categories of
Records; (5) to the Administrative, Technical, and Physical Safeguards
to update the individual safeguards protecting the personal
information; (6) to the Contesting Records Procedures section to update
the appropriate citation for contesting records; (7) to the System
Manager and System Location sections to update the addresses and office
name; and (8) Retention and Disposal section to reflect current
National Archives and Records Administration approved retentions.
Furthermore, this notice includes non-substantive changes to simplify
the formatting and text of the previously published notice.
DoD SORNs have been published in the Federal Register and are
available from the address in FOR FURTHER INFORMATION CONTACT or at the
Defense Privacy, Civil Liberties, and Transparency Division
(OATSD(PCLT)) website at <a href="https://dpcld.defense.gov/privacy">https://dpcld.defense.gov/privacy</a>.
II. Privacy Act
Under the Privacy Act, a ``system of records'' is a group of
records under the control of an agency from which information is
retrieved by the name of an individual or by some identifying number,
symbol, or other identifying particular assigned to the individual. In
the Privacy Act, an individual is defined as a U.S. citizen or lawful
permanent resident.
In accordance with 5 U.S.C. 552a(r) and Office of Management and
Budget (OMB) Circular No. A-108, OATSD(PCLT) has provided a report of
this system of records to the OMB and to Congress.
Dated: December 18, 2024.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
Marine Corps Marathon Organization Event Records, M01710-2.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Marine Corps Marathon Office, Building 3399 Russell Road, Quantico,
VA 22134-5000.
SYSTEM MANAGER(S):
The system manager is Director, Marine Corps Marathon Organization,
3399 Russell Road, Quantico, VA 22134-5000, or by phone 703-784-2225/6.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041,
Headquarters, Marine Corps: Function, Composition; DoD 7000.14-R Volume
13, Financial Management Regulations (FMR); SECNAVINST 1700.12B,
Operation of Morale, Welfare, and Recreation Activities; and Marine
Corps Marathon Charter, 27 March 2017.
PURPOSE(S) OF THE SYSTEM:
To register, acknowledge and promote participation in Marine Corps
Marathon Organization's race events. Information is used to plan,
organize, coordinate, and execute the events and communicate with the
runners, first responders, medical and general volunteers before,
during and after the event to include publication of finisher results,
finisher certificates and race photographs, videos, and motion
pictures. Data and photographs, videotape, motion pictures and other
recordings may be used by the Marine Corps Marathon Organization and
its select partners and sponsors for surveys,
[[Page 105034]]
data mining, publications on websites, social media posting, race
programs and promotions, newspaper articles, newsletters, digital
media, and other race marketing purposes and runner experience and
enhancements.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Participants, parents/guardians and volunteers for the Marine Corps
Marathon, Marine Corps Marathon Transfer/Deferment, Marine Corps
Marathon 10K, Marine Corps Marathon Kids Run, Marine Corps Historic
Half, Historic 10K, Semper Fred 5K, Marine Corps 1775K, Run Amuck, Mini
Run Amuck, Quantico Triathlon, Turkey Trot 10K, and Turkey Trot Kids
Mile.
CATEGORIES OF RECORDS IN THE SYSTEM:
A. Personal information such as: name, address, date of birth,
country, phone number(s), gender, emergency contact information,
medical information (current and chronic health conditions,
medications, injuries, allergies, and assistive devices as well as
medical treatment requested and received). If participant is a minor,
parent's name, contact information, and consent.
B. Employment information such as: position/title, rank/grade, work
address, email address, military service, medical specialty/sub-
specialty, certification/license number, status and expiration date,
type, and associated state.
C. First responder and volunteer information such as: organization,
race name and volunteer job selection/assignment, and eligibility
information (such as experience, education, professional
qualifications/skills), and start and completion dates of service.
D. Other information such as: apparel selection and size, race
payment information, club member ID and bib number, solo or team
runners, team captain selection, and team category (e.g., corporate/
workplace, military, nonprofit running club, charity, university/
college, high school), physical or special accommodations information,
live map tracking data and race results, completion time,
photograph(s), video, motion pictures, and other recordings. Publicly
available social media information, including electronic social media
information published or broadcast for public consumption, available on
request to the public, accessible online to the public, available to
the public by subscription or purchase, or is otherwise lawfully
accessible to the public. Publicly available social media information
does not include information only accessible by logging into a private
account of the individual about whom the record pertains or by
requiring the individual to provide a password to social media
information that is not publicly available.
RECORD SOURCE CATEGORIES:
Records and information stored in this system of records are
obtained from: individuals (i.e., participant, parent/guardian, or
volunteer) through registration online, using Marine Corps Marathon
Organization's contracted registration services or in person at the
event to include photos or video taken.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, all or a portion of the
records or information contained herein may specifically be disclosed
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
A. To contractors, grantees, experts, consultants, students, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the federal government when
necessary to accomplish an agency function related to this system of
records.
B. To the appropriate Federal, State, local, territorial, tribal,
foreign, or international law enforcement authority or other
appropriate entity where a record, either alone or in conjunction with
other information, indicates a violation or potential violation of law,
whether criminal, civil, or regulatory in nature.
C. To any component of the Department of Justice for the purpose of
representing the DoD, or its components, officers, employees, or
members in pending or potential litigation to which the record is
pertinent.
D. In an appropriate proceeding before a court, grand jury, or
administrative or adjudicative body or official, when the DoD or other
Agency representing the DoD determines that the records are relevant
and necessary to the proceeding; or in an appropriate proceeding before
an administrative or adjudicative body when the adjudicator determines
the records to be relevant to the proceeding.
E. To the National Archives and Records Administration for the
purpose of records management inspections conducted under the authority
of 44 U.S.C. 2904 and 2906.
F. To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of, and at
the request of, the individual who is the subject of the record.
G. To appropriate agencies, entities, and persons when (1) the DoD
suspects or confirms a breach of the system of records; (2) the DoD
determines as a result of the suspected or confirmed breach there is a
risk of harm to individuals, the DoD (including its information
systems, programs, and operations), the Federal Government, or national
security; and (3) the disclosure made to such agencies, entities, and
persons is reasonably necessary to assist in connection with the DoD's
efforts to respond to the suspected or confirmed breach or to prevent,
minimize, or remedy such harm.
H. To another Federal agency or Federal entity, when the DoD
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
I. To another Federal, State or local agency for the purpose of
comparing to the agency's system of records or to non-Federal records,
in coordination with an Office of Inspector General in conducting an
audit, investigation, inspection evaluation, or other review as
authorized by the Inspector General Act of 1978, as amended.
J. To such recipients and under such circumstances and procedures
as are mandated by Federal statute or treaty.
K. To the news media, social media channels, or the general public,
when there exists a legitimate public interest in the disclosure of
information, and the disclosure would not constitute an unwarranted
invasion of personal privacy.
L. To select sponsors approved by the Marine Corps Marathon
Organization to communicate with the runners.
M. To medical facilities/professionals receiving patients
transported for additional care or for follow up care.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records may be stored electronically on secure servers or on paper
in secure facilities in a locked drawer behind a locked door. The
records may be stored on magnetic disc, tape, or digital media; in
agency-owned cloud environments; or in vendor Cloud Service Offerings
[[Page 105035]]
certified under the Federal Risk and Authorization Management Program
(FedRAMP).
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records may be retrieved by name, home address, email address,
telephone number, bib number, runners club ID.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
A. Race Winner Records: PERMANENT: Cut off every 4 years. Transfer
electronic records to the National Archives for pre-accessioning
immediately after 10 YEARS. Transfer to the National Archives
immediately after 20 Years.
B. General event management and participant records other than Race
Winner Records: TEMPORARY: Cut off at CY. Destroy when 10 years old.
C. First Responder and Volunteer records: TEMPORARY: Cut off at CY
or when individual leaves the program. Destroy 3 years after cutoff.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
The DoD safeguards records in this system of records according to
applicable rules, policies, and procedures, including all applicable
DoD automated systems security and access policies. DoD policies
require the use of controls to minimize the risk of compromise of
personally identifiable information (PII) in paper and electronic form
and to enforce access by those with a need to know and with appropriate
clearances. Additionally, the DoD established security audit and
accountability policies and procedures which support the safeguarding
of PII and detection of potential PII incidents. The DoD routinely
employs safeguards such as the following to information systems and
paper recordkeeping systems: Multifactor log-in authentication
including Common Access Card (CAC) authentication and password;
physical token as required; physical and technological access controls
governing access to data; network encryption to protect data
transmitted over the network; disk encryption securing disks storing
data; key management services to safeguard encryption keys; masking of
sensitive data as practicable; mandatory information assurance and
privacy training for individuals who will have access; identification,
marking, and safeguarding of PII; physical access safeguards including
multifactor identification physical access controls, detection and
electronic alert systems for access to servers and other network
infrastructure; and electronic intrusion detection systems in DoD
facilities.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
Director, Marine Corps Marathon Organization, P.O. Box 188, Quantico,
VA 22134-5000. Written requests must contain full name, current
address, telephone number, and must be signed by the individual. An
email address is optional. In addition, the requester must provide
either a notarized statement or an unsworn declaration made in
accordance with 28 U.S.C. 1746, in the appropriate format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
For personal visits, the individual should be able to provide an
identification bearing picture and signature or sufficient verbal data
to ensure that the individual is the subject of the inquiry. A visitor
may review their records in person by appointment only, Monday through
Friday, 8 a.m. to 4:30 p.m., Marine Corps Marathon Organization,
Building 3399 Russell Road, Quantico, VA 22134. Contact by phone (703)
784-2225 for an appointment.
CONTESTING RECORD PROCEDURES:
The DoD rules for accessing records, contesting contents, and
appealing initial Component determinations are contained in 32 CFR part
310, or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether information about
themselves is contained in this system of records should follow the
instructions for Record Access Procedures above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
August 3, 1993, 58 FR 41254; February 13, 2015, 80 FR 8078.
[FR Doc. 2024-30665 Filed 12-23-24; 8:45 am]
BILLING CODE 6001-FR-P
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</html>Indexed from Federal Register on December 26, 2024.
This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.