Notice2024-28926
Privacy Act of 1974; System of Records
Primary source
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Published
December 10, 2024
Effective
January 9, 2025
Issuing agencies
Federal Reserve System
Abstract
Pursuant to the provisions of the Privacy Act of 1974, notice is given that the Board of Governors of the Federal Reserve System (Board) proposes to modify an existing system of records entitled BGFRS-25, "FRB--Multi-Rater Feedback Records." The modified system of records, which will now be called "FRB--360 Assessment Records," includes 360 Assessment questionnaires completed by the employee being evaluated and his or her evaluators, analyses of the questionnaires, and associated feedback reports.
Full Text
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<title>Federal Register, Volume 89 Issue 237 (Tuesday, December 10, 2024)</title>
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[Federal Register Volume 89, Number 237 (Tuesday, December 10, 2024)]
[Notices]
[Pages 99263-99265]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2024-28926]
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FEDERAL RESERVE SYSTEM
Privacy Act of 1974; System of Records
AGENCY: Board of Governors of the Federal Reserve System.
ACTION: Notice of a modified system of records.
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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, notice
is given that the Board of Governors of the Federal Reserve System
(Board) proposes to modify an existing system of records entitled
BGFRS-25, ``FRB--Multi-Rater Feedback Records.'' The modified system of
records, which will now be called ``FRB--360 Assessment Records,''
includes 360 Assessment questionnaires completed by the employee being
evaluated and his or her evaluators, analyses of the questionnaires,
and associated feedback reports.
DATES: Comments must be received on or before January 9, 2025. This
modified system of records will become effective January 9, 2025,
without further notice, unless comments dictate otherwise.
The Office of Management and Budget (OMB), which has oversight
responsibility under the Privacy Act, requires a 30-day period prior to
publication in the Federal Register in which to review the system and
to provide any comments to the agency. The public is then given a 30-
day period in which to comment, in accordance with 5 U.S.C. 552a(e)(4)
and (11).
ADDRESSES: You may submit comments, identified by BGFRS-25 ``FRB--360
Assessment Records,'' by any of the following methods:
<bullet> Agency Website: <a href="https://www.federalreserve.gov">https://www.federalreserve.gov</a>. Follow the
instructions for submitting comments at <a href="https://www.federalreserve.gov/apps/foia/proposedregs.aspx">https://www.federalreserve.gov/apps/foia/proposedregs.aspx</a>.
<bullet> Email: <a href="/cdn-cgi/l/email-protection#cfbdaaa8bce1aca0a2a2aaa1bbbc8fa9aaabaabdaea3bdaabcaabdb9aae1a8a0b9"><span class="__cf_email__" data-cfemail="81f3e4e6f2afe2eeecece4eff5f2c1e7e4e5e4f3e0edf3e4f2e4f3f7e4afe6eef7">[email protected]</span></a>. Include SORN name
and number in the subject line of the message.
<bullet> Fax: (202) 452-3819 or (202) 452-3102.
<bullet> Mail: Ann E. Misback, Secretary, Board of Governors of the
Federal Reserve System, 20th Street and Constitution Avenue NW,
Washington, DC 20551.
In general, all public comments will be made available on the
Board's website at <a href="https://www.federalreserve.gov/generalinfo/foia/ProposedRegs.cfm">https://www.federalreserve.gov/generalinfo/foia/ProposedRegs.cfm</a> as submitted, and will not be modified to remove
confidential, contact or any identifiable information. Public comments
may also be viewed electronically or in paper in Room M-4365A, 2001 C
St. NW, Washington, DC 20551, between 9:00 a.m. and 5:00 p.m. during
federal business weekdays.
FOR FURTHER INFORMATION CONTACT: Alye Foster, Associate General
Counsel, (202)
[[Page 99264]]
452-5289, or <a href="/cdn-cgi/l/email-protection#e6878a9f83c895c8808995928394a6809484c8818990"><span class="__cf_email__" data-cfemail="8beae7f2eea5f8a5ede4f8ffeef9cbedf9e9a5ece4fd">[email protected]</span></a>; Legal Division, Board of Governors
of the Federal Reserve System, 20th Street and Constitution Avenue NW,
Washington, DC 20551. For users of telephone systems via text telephone
(TTY) or any TTY-based Telecommunications Relay Services, please call
711 from any telephone anywhere in the United States.
SUPPLEMENTARY INFORMATION: The Board proposes to modify BGFRS-25 to
reflect a change in the system name, changes to the contractors
selected to conduct 360 Assessments, and to update the record schedule.
The Board is modifying this system of records to reflect a change in
the system name from BGFRS-25, ``FRB--Multi-Rater Feedback Records'' to
``FRB--360 Assessment Records,'' to better reflect the records
contained in the system. The Board has also changed the contractors the
Board has selected to conduct 360 Assessments and is updating the
system accordingly. In addition, the Board is updating the record
retention schedule that applies to the records. Rather than retaining
the records for four years, the Board will now retain records until the
record is superseded, one year after the evaluated employee separates
from employment, or three years--whichever occurs first. To reflect
these changes, the Board is updating the system name, system location,
the practices for retrieval, and the practices for retention and
disposal. In addition, the Board is also updating the system manager
information, adding a link to the Board's general routine uses and
updating the administrative, technical, and physical safeguards. The
Board is not amending or establishing any new routine uses.
The Board is also making technical changes to BGFRS-25 consistent
with the template laid out in OMB Circular No. A-108. Accordingly, the
Board has made technical corrections and non-substantive language
revisions to the following categories: ``Policies and Practices for
Storage of Records,'' ``Policies and Practices for Retrieval of
Records,'' ``Policies and Practices for Retention and Disposal of
Records,'' ``Administrative, Technical and Physical Safeguards,''
``Record Access Procedures,'' ``Contesting Record Procedures,'' and
``Notification Procedures.'' The Board has also created the following
new fields: ``Security Classification'' and ``History.''
SYSTEM NAME AND NUMBER:
BGFRS-25 ``FRB--360 Assessment Records.''
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Board of Governors of the Federal Reserve System, 20th Street and
Constitution Avenue NW, Washington, DC 20551. The completed 360
Assessment questionnaires and the resulting feedback reports are
collected and maintained, on behalf of the Board, by contractors. Based
on the information provided by the completed questionnaires, the
contractors provide an individual feedback report to the individual
under evaluation. With the exception of the feedback report provided to
the individual under evaluation, no individually identifiable
information is maintained on the Board's premises. The names and
addresses of the contractors engaged to design, facilitate, and report
the results of the 360 Assessment process at the Board within the past
three years are as follows:
BlessingWhite, 11000 Broken Land Parkway, Suite 200, Columbia, MD
20144;
Center for Creative Leadership, 1 Leadership Place, Greensboro, NC
27410;
ChangeFusion, LLC, 6402 Arlington Blvd., Falls Church, VA 22042;
Communications Training Analysis Corp., 3120 Fairview Park Drive,
Suite 600, Falls Church, VA 22041;
Information PathWaves, Inc., 18 Torrance Court, Kensington, MD
20895;
Innolect, Inc., 2764 Pleasant Road #11503, Fort Mill, SC 29708;
IVY Planning Group, LLC, 6701 Democracy Blvd., Bethesda, MD 20817;
Korn Ferry, 12012 Sunset Hills Road, Reston, VA 20190;
Otto Kroeger Associates, 3605 Chain Bridge Road, Fairfax, VA 22030;
Uniplus Consultants, Inc., 8140 Ashton Ave., Suite 210, Manassas,
VA 20109;
WiseWays Consulting, Inc., 2207 Greywing Street, Woodbridge, VA
22191.
SYSTEM MANAGER(S):
Ethel Bulluck, Learning and Development Manager, Human Resources,
Management Division, Board of Governors of the Federal Reserve System,
20th Street and Constitution Avenue NW, Washington, DC 20551, (202)
452-3749, or <a href="/cdn-cgi/l/email-protection#caafbea2afa6e4ade4a8bfa6a6bfa9a18aacb8a8e4ada5bc"><span class="__cf_email__" data-cfemail="2b4e5f434e47054c05495e47475e48406b4d5949054c445d">[email protected]</span></a>.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and
248).
PURPOSE(S) OF THE SYSTEM:
These records are collected and maintained to assist the Board in
administering its personnel functions and improving the management
skills of its employees.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Past and present employees of the Board who have participated in
the 360 Assessment program.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains 360 Assessment questionnaires completed by the
individual under evaluation and his or her evaluators, analyses of the
questionnaires, and feedback reports compiled by the contractor based
upon the analyses.
RECORD SOURCE CATEGORIES:
Information is provided by the individual being evaluated and his
or her evaluators.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
General routine uses A, C, D, F, G, H, I, and J apply to this
system. These general routine uses are located at <a href="https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf">https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf</a> and are published in the Federal Register at 83
FR 43872 at 43873-74 (August 28, 2018). Records may also be used to
disclose information to an arbitrator to resolve disputes under a
negotiated grievance procedure or to officials of labor organizations
recognized under applicable law, regulation, or policy when relevant
and necessary to their duties of exclusive representation concerning
personnel policies, practices, and matters affecting working
conditions.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper records in this system are stored in locked file cabinets
with access limited to staff with a need to know. Electronic records
are stored on a secure server with access limited to staff with a need
to know.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records can be retrieved by one or more personal identifiers
depending on the contractor engaged by the Board for a particular 360
Assessment. These identifiers may include the name, email address,
role, and demographic information (age, gender, etc.) of the
individuals being evaluated and of the individuals performing the
evaluations.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are retained either until the record is superseded, one
year after
[[Page 99265]]
the individual under evaluation's separation from employment, or three
years--whichever occurs first. Longer retention is authorized if
required for business use.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records are secured by lock and key and electronic files are
stored on secure servers. The system has the ability to track
individual user actions within the system. The audit and accountability
controls are based on National Institute of Standards and Technology
(NIST) and Board standards, which, in turn, are based on applicable
laws and regulations. The controls assist in detecting security
violations and performance or other issues in the system. Access to the
system is restricted to authorized users within the Board who require
access for official business purposes. Users are classified into
different roles and common access and usage rights are established for
each role. User roles are used to delineate between the different types
of access requirements such that users are restricted to data that is
required in the performance of their duties. Periodic assessments and
reviews are conducted to determine whether users still require access,
have the appropriate role, and whether there have been any unauthorized
changes.
RECORD ACCESS PROCEDURES:
The Privacy Act allows individuals the right to access records
maintained about them in a Board system of records. Your request for
access must: (1) contain a statement that the request is made pursuant
to the Privacy Act of 1974; (2) provide either the name of the Board
system of records expected to contain the record requested or a concise
description of the system of records; (3) provide the information
necessary to verify your identity; and (4) provide any other
information that may assist in the rapid identification of the record
you seek.
Current or former Board employees may make a request for access by
contacting the Board office that maintains the record. The Board
handles all Privacy Act requests as both a Privacy Act request and as a
Freedom of Information Act request. The Board does not charge fees to a
requestor seeking to access or amend his/her Privacy Act records.
You may submit your Privacy Act request to the--Secretary of the
Board, Board of Governors of the Federal Reserve System, 20th Street
and Constitution Avenue NW, Washington, DC 20551.
You may also submit your Privacy Act request electronically by
filling out the required information at: <a href="https://foia.federalreserve.gov/">https://foia.federalreserve.gov/</a>.
CONTESTING RECORD PROCEDURES:
The Privacy Act allows individuals to seek amendment of information
that is erroneous, irrelevant, untimely, or incomplete and is
maintained in a system of records that pertains to them. To request an
amendment to your record, you should clearly mark the request as a
``Privacy Act Amendment Request.'' You have the burden of proof for
demonstrating the appropriateness of the requested amendment and you
must provide relevant and convincing evidence in support of your
request.
Your request for amendment must: (1) provide the name of the
specific Board system of records containing the record you seek to
amend; (2) identify the specific portion of the record you seek to
amend; (3) describe the nature of and reasons for each requested
amendment; (4) explain why you believe the record is not accurate,
relevant, timely, or complete; and (5) unless you have already done so
in a related Privacy Act request for access or amendment, provide the
necessary information to verify your identity.
NOTIFICATION PROCEDURES:
Same as ``Access procedures'' above. You may also follow this
procedure in order to request an accounting of previous disclosures of
records pertaining to you as provided for by 5 U.S.C. 552a(c).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain portions of this system of records may be exempted from 5
U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the
Privacy Act pursuant to 5 U.S.C. 552a(k)(5).
HISTORY:
This SORN was previously published in the Federal Register at 73 FR
24984 at 25003-04 (May 6, 2008). The SORN was also amended to
incorporate two new routine uses required by OMB at 83 FR 43872 (August
28, 2018).
Board of Governors of the Federal Reserve System.
Ann E. Misback,
Secretary of the Board.
[FR Doc. 2024-28926 Filed 12-9-24; 8:45 am]
BILLING CODE 6210-01-P
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