Notice2024-27428
Information Collection; Notarized Document Submittal for System for Award Management Registration
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
November 22, 2024
Issuing agencies
General Services Administration
Abstract
Under the provisions of the Paperwork Reduction Act, the Regulatory Secretariat Division will be submitting to the Office of Management and Budget (OMB) a request to review and approve an existing OMB clearance regarding a notarized document submittal for System for Award Management (SAM) Registration.
Full Text
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<title>Federal Register, Volume 89 Issue 226 (Friday, November 22, 2024)</title>
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[Federal Register Volume 89, Number 226 (Friday, November 22, 2024)]
[Notices]
[Pages 92688-92689]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2024-27428]
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GENERAL SERVICES ADMINISTRATION
[OMB Control No. 3090-0317; Docket No. 2024-0001; Sequence No. 12]
Information Collection; Notarized Document Submittal for System
for Award Management Registration
AGENCY: Office of Acquisition Policy, General Services Administration
(GSA).
ACTION: Notice; request for comments.
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SUMMARY: Under the provisions of the Paperwork Reduction Act, the
Regulatory Secretariat Division will be submitting to the Office of
Management and Budget (OMB) a request to review and approve an existing
OMB clearance regarding a notarized document submittal for System for
Award Management (SAM) Registration.
DATES: Submit comments on or before January 21, 2025.
ADDRESSES: Submit comments regarding this burden estimate or any other
aspect of this collection of information, including suggestions for
reducing this burden to <a href="https://www.regulations.gov">https://www.regulations.gov</a>. Submit comments
via the Federal eRulemaking portal by searching for the OMB Control
number 3090-0317. Select the link ``Comment Now'' that corresponds with
``Information Collection 3090-0317; Notarized Document Submittal for
System for Award Management Registration''. Follow the instructions on
the screen. Please include your name, company name (if any), and
``Information Collection 3090-0317; Notarized Document Submittal for
System for Award Management Registration'' on your attached document.
Instructions: Please submit comments only and cite Information
Collection 3090-0317; Notarized Document Submittal for System for Award
Management Registration, in all correspondence related to this
collection. Comments received generally will be posted without change
to <a href="https://www.regulations.gov">https://www.regulations.gov</a>, including any personal and/or business
confidential information provided. To confirm receipt of your
comment(s), please check <a href="http://www.regulations.gov">www.regulations.gov</a>, approximately two-to-
three days after submission to verify posting.
FOR FURTHER INFORMATION CONTACT: Ms. Salomeh Ghorbani, Director, IAE
Outreach and Stakeholder Engagement Division, at 703-605-3467 or
<a href="/cdn-cgi/l/email-protection#662f27233927020b0f082601150748010910"><span class="__cf_email__" data-cfemail="256c64607a6441484c4b654256440b424a53">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: Federal Acquisition Regulation (FAR) subpart
4.11 prescribes policies and procedures for requiring contractor
registration in the System for Award Management (SAM) database to: (1)
Increase visibility of vendor sources (including their geographical
locations) for specific supplies and services; and (2) establish a
common source of vendor data for the Government.
In the past, the GSA Office of Inspector General (OIG) conducted an
investigation into fraudulent activities discovered within SAM. Certain
bad actors have, through electronic means, used public information to
impersonate legitimate entities and established new entity
registrations for those entities in SAM. By establishing fraudulent
entity registrations, bad actors submitted bids in certain U.S.
Government procurement systems or shipped deficient or counterfeit
goods to the U.S. Government.
GSA established this information collection request (ICR) to
collect additional information to support increased validation of
entities registered and registering in the System for Award Management
(SAM). This additional information is contained in a notarized letter
in which an officer or other signatory authority of the entity formally
appoints the Entity Administrator for the entity registering or
recertifying in SAM. The original, signed letter is mailed to the
Federal Service Desk for SAM prior to the registration's activation or
re-registration.
The collection of the notarized letter information is essential to
GSA's acquisition mission to meet the needs of all Federal agencies, as
well as the needs of the grant community. A key element of GSA's
mission is to provide efficient and effective acquisition solutions
across the Federal Government. SAM is essential to the accomplishment
of that mission. In addition to Federal contracts, Federal assistance
programs also rely upon the integrity and security of the information
in SAM. Without assurances that the information in SAM is protected and
is at minimal risk of compromise, GSA would risk losing the confidence
of the Federal acquisition and assistance communities which is serves.
As a result, some entities may prefer not to do business with the
Federal Government.
B. Annual Reporting Burden
Respondents: 686,400.
Responses per Respondent: 1.
Total Annual Responses: 686,400.
Hours per Response: 2.25.
Total Burden Hours: 1,544,400.
The information collection allows GSA to request the notarized
letter and apply this approach to new registrants (an average of 7,200
per month) and to existing SAM registrants (an average of 50,000 re-
register per month).
Entities registered and registering in SAM are provided the
template for the requirements of the notarized letter. It is estimated
that the Entity Administrator will take on average 0.5 hour to create
the letter and 0.25 hour to mail the hard copy letter. GSA proposes
that an Entity Administrator equivalent to a GS-5, Step 5
Administrative Support person within the Government would perform these
tasks. The estimated hourly rate of $24.70 (Base + Locality + Fringe)
was used for the calculation.
Based on historical data of the ratio of small entities to other
than small entities registering in SAM, GSA approximates 32,200 of the
57,200 new and existing entities (re-registrants) will have in-house
resources to notarize documents. GSA proposes that the entities with
in-house notaries will typically be large businesses where the
projected salary of the executive or officer responsible for signing
the notarized letter is on average approximately $150 per hour. The
projected time for signature and notarizing the letter internally is
0.5 hour.
The other remaining 25,000 new and existing entities (re-
registrants) per month are estimated to be small entities where the
projected salary of the executive or officer responsible signing the
notarized letter is on average approximately $100 per hour. These
entities will more than likely have to obtain notary services from an
outside source. The projected time for signature and notarizing the
letter externally is 1 hour. The estimate includes a nominal fee
($5.00) usually charged by third- party notaries.
C. Public Comments
Public comments are particularly invited on: Whether this
collection of information is necessary, whether it will have practical
utility; whether our estimate of the public burden of this collection
of information is accurate,
[[Page 92689]]
and based on valid assumptions and methodology; ways to enhance the
quality, utility, and clarity of the information to be collected; and
ways in which we can minimize the burden of the collection of
information on those who are to respond, through the use of appropriate
technological collection techniques or other forms of information
technology.
Obtaining Copies of Proposals: Requesters may obtain a copy of the
information collection documents from the Regulatory Secretariat
Division by calling 202-501-4755 or emailing <a href="/cdn-cgi/l/email-protection#783f2b392a1d1f2b1d1b381f0b19561f170e"><span class="__cf_email__" data-cfemail="a2e5f1e3f0c7c5f1c7c1e2c5d1c38cc5cdd4">[email protected]</span></a>. Please
cite OMB Control No. 3090-0317, Notarized Document Submittal for System
for Award Management Registration, in all correspondence.
Lois Mandell,
Director, Regulatory Secretariat Division.
[FR Doc. 2024-27428 Filed 11-21-24; 8:45 am]
BILLING CODE 6820-WY-P
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