Notice2024-25673
Privacy Act of 1974; System of Records
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
November 5, 2024
Effective
November 5, 2024
Issuing agencies
Federal Communications Commission
Abstract
The Federal Communications Commission (FCC, Commission, or Agency) proposes to modify an existing system of records, FCC/OS-2 (formerly OMD-12), Integrated Library System (ILS) Records, subject to the Privacy Act of 1974, as amended. This action is necessary to meet the requirements of the Privacy Act to publish in the Federal Register notice of the existence and character of records maintained by the Agency. The FCC's Office of the Secretary (OS) in the Office of Managing Director (OMD) uses the records in OS-2 to keep track of items borrowed by registered users from the FCC Library's collection and to ensure that all items are returned to the FCC Library in a timely manner and/or upon a FCC employee's departure from the Commission.
Full Text
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<title>Federal Register, Volume 89 Issue 214 (Tuesday, November 5, 2024)</title>
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[Federal Register Volume 89, Number 214 (Tuesday, November 5, 2024)]
[Notices]
[Pages 87875-87877]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2024-25673]
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FEDERAL COMMUNICATIONS COMMISSION
[FR ID: 258599]
Privacy Act of 1974; System of Records
AGENCY: Federal Communications Commission.
ACTION: Notice of a modified system of records.
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SUMMARY: The Federal Communications Commission (FCC, Commission, or
Agency) proposes to modify an existing system of records, FCC/OS-2
(formerly OMD-12), Integrated Library System (ILS) Records, subject to
the Privacy Act of 1974, as amended. This action is necessary to meet
the requirements of the Privacy Act to publish in the Federal Register
notice of the existence and character of records maintained by the
Agency. The FCC's Office of the Secretary (OS) in the Office of
Managing Director (OMD) uses the records in OS-2 to keep track of items
borrowed by registered users from the FCC Library's collection and to
ensure that all items are returned to the FCC Library in a timely
manner and/or upon a FCC employee's departure from the Commission.
DATES: This modified system of records will become effective on
November 5, 2024. Written comments on the routine uses are due by
Thursday, December 5, 2024. The routine uses in this action will become
effective on Thursday, December 5, 2024 unless comments are received
that require a contrary determination.
ADDRESSES: Send comments to Brendan McTaggart, Federal Communications
Commission, 45 L Street NE, Washington, DC 20554, or <a href="/cdn-cgi/l/email-protection#5727253e2136342e1731343479303821"><span class="__cf_email__" data-cfemail="8dfdffe4fbeceef4cdebeeeea3eae2fb">[email protected]</span></a>.
FOR FURTHER INFORMATION CONTACT: Brendan McTaggart, (202) 418-1738, or
<a href="/cdn-cgi/l/email-protection#6c1c1e051a0d0f152c0a0f0f420b031a"><span class="__cf_email__" data-cfemail="5727253e2136342e1731343479303821">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: This notice serves to update and modify FCC/
OS-2 as a result of various necessary changes and updates. The
substantive changes and modifications to the previously published
version of the FCC/OS-2 system of records include:
1. Renumbering the former ``OMD-12'' SORN as ``OS-2'' to align with
the current numbering system for FCC SORNs.
2. Updating and/or revising language in seven routine uses (listed
by the routine use number provided in this SORN): (1) Litigation and
(2) Adjudication (now two separate routine uses); (3) Law Enforcement
and Investigation; (4) Congressional Inquiries; (5) Government-wide
Program Management and Oversight; (7) Assistance to Federal Agencies
and Entities Related to Breaches, which is required by OMB M-17-12; and
(8) Nonfederal Personnel.
3. Deleting former routine use (8) Recovering Overdue Library
Materials, which is unnecessary because the disclosures described in
that routine use are covered by U.S.C. 552a(b)(1).
The system of records is also updated to reflect various
administrative changes related to the system managers and system
addresses; policy and practices for storage retrieval of the
information; administrative, technical, and physical safeguards;
records retention schedules; and updated notification, records access,
and contesting records procedures.
SYSTEM NAME AND NUMBER:
FCC/OS-2, Integrated Library System (ILS) Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
FCC Library, OS, OMD, FCC, 45 L Street NE, Washington, DC 20554.
SYSTEM MANAGER(S):
OS, OMD, FCC, 45 L Street NE, Washington, DC 20554.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
44 U.S.C. 3101 and 47 U.S.C. 154(i).
PURPOSE(S) OF THE SYSTEM:
The information is maintained and used to keep track of items
borrowed by registered users from the FCC Library's collection and to
ensure that all items are returned to the FCC Library in a timely
manner and/or upon a FCC employee's departure from the Commission.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former FCC employees who have registered as library
users.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information in this system includes records on checked-out and/or
checked-in items contained in the FCC Library collection. For each
item, and for each individual who checked out/in the item, the records
collected may include the individual's name, telephone number, email
address, library barcode identifier (i.e., library patron username),
and position category (e.g., attorney, engineer, etc.).
RECORD SOURCE CATEGORIES:
FCC employees who provide information in order to check out
materials from the FCC Library.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
[[Page 87876]]
portion of the records or information contained in this system may be
disclosed to authorized entities, as is determined to be relevant and
necessary, outside of the FCC as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
1. Litigation--Records may be disclosed to the Department of
Justice (DOJ) when: (a) the FCC or any component thereof; (b) any
employee of the FCC in his or her official capacity; (c) any employee
of the FCC in his or her individual capacity where the DOJ or the FCC
has agreed to represent the employee; or (d) the United States
Government is a party to litigation or has an interest in such
litigation, and by careful review, the FCC determines that the records
are both relevant and necessary to the litigation, and the use of such
records by the Department of Justice is for a purpose that is
compatible with the purpose for which the FCC collected the records.
2. Adjudication--Records may be disclosed in a proceeding before a
court or adjudicative body, when: (a) the FCC or any component thereof;
or (b) any employee of the FCC in his or her official capacity; or (c)
any employee of the FCC in his or her individual capacity; or (d) the
United States Government, is a party to litigation or has an interest
in such litigation, and by careful review, the FCC determines that the
records are both relevant and necessary to the litigation, and that the
use of such records is for a purpose that is compatible with the
purpose for which the agency collected the records.
3. Law Enforcement and Investigation--When the FCC investigates any
violation or potential violation of a civil or criminal law,
regulation, policy, executed consent decree, order, or any other type
of compulsory obligation, and determines that a record in this system,
either alone or in conjunction with other information, indicates a
violation or potential violation of law, regulation, policy, consent
decree, order, or other compulsory obligation, the FCC may disclose
pertinent information as it deems necessary to the target of an
investigation, as well as with the appropriate Federal, State, local,
Tribal, international, or multinational agencies, or a component of
such an agency, responsible for investigating, prosecuting, enforcing,
or implementing a statute, rule, regulation, or order.
4. Congressional Inquiries--Records may be provided to a
Congressional office in response to an inquiry from that Congressional
office made at the written request of the individual to whom the
records pertain.
5. Government-wide Program Management and Oversight--Records may be
disclosed to the DOJ to obtain that department's advice regarding
disclosure obligations under the Freedom of Information Act (FOIA); or
to the Office of Management and Budget (OMB) to obtain that office's
advice regarding obligations under the Privacy Act.
6. Breach Notification--Records may be disclosed to appropriate
agencies, entities, and persons when: (a) the Commission suspects or
has confirmed that there has been a breach of the system of records;
(b) the Commission has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, the Commission
(including its information system, programs, and operations), the
Federal Government, or national security; and; and (c) the disclosure
made to such agencies, entities, and persons is reasonably necessary to
assist in connection with the Commission's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
7. Assistance to Federal Agencies and Entities Related to
Breaches--Records may be disclosed to another Federal agency or Federal
entity, when the Commission determines that information from this
system is reasonably necessary to assist the recipient agency or entity
in: (a) responding to a suspected or confirmed breach or (b)
preventing, minimizing, or remedying the risk of harm to individuals,
the recipient agency or entity (including its information systems,
program, and operations), the Federal Government, or national security,
resulting from a suspected or confirmed breach.
8. Non-Federal Personnel--Records may be disclosed to non-Federal
personnel, including contractors, other vendors (e.g., identity
verification services), grantees, and volunteers who have been engaged
to assist the FCC in the performance of a service, grant, cooperative
agreement, or other activity related to this system of records and who
need to have access to the records in order to perform their activity.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
This an electronic system of records that resides on the FCC's
network or on an FCC vendor's network.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system of records can be retrieved by an authorized
FCC user by many category fields--e.g., name, office telephone number,
email address, and barcode number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Information in this system is maintained and disposed of in
accordance with National Archives and Records Administration (NARA)
General Records Schedule (GRS) 4.4, Library Records (DAA-GRS-2015-
0003).
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to the records is restricted to Office of the Secretary (OS)
and IT staff; ILS and IT contractors; and vendors who maintain the
networks and services. Other FCC employees, contractors, vendors, and
users may be granted access on a ``need-to-know'' basis. The records
are stored within FCC or a vendor's accreditation boundaries and
maintained in a database housed in the FCC's or vendor's computer
network databases. The electronic files and records are protected by
the FCC and third-party privacy safeguards, a comprehensive and dynamic
set of IT safety and security protocols and features that are designed
to meet all Federal privacy standards, including those required by the
Federal Information Security Modernization Act of 2014 (FISMA), the
Office of Management and Budget (OMB), and the National Institute of
Standards and Technology (NIST).
RECORD ACCESS PROCEDURES:
Individuals wishing to request access to and/or amendment of
records about themselves should follow the Notification Procedures
below.
CONTESTING RECORD PROCEDURES:
Individuals wishing to request access to and/or amendment of
records about themselves should follow the Notification Procedures
below.
NOTIFICATION PROCEDURES:
Individuals wishing to determine whether this system of records
contains information about themselves may do so by writing to
<a href="/cdn-cgi/l/email-protection#abdbd9c2ddcac8d2ebcdc8c885ccc4dd"><span class="__cf_email__" data-cfemail="6313110a1502001a230500004d040c15">[email protected]</span></a>. Individuals requesting access must also comply with
the FCC's Privacy Act regulations regarding verification of identity to
gain access to records as required under 47 CFR part 0, subpart E.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
84 FR 18532 (May 1, 2019).
[[Page 87877]]
Federal Communications Commission.
Marlene Dortch,
Secretary.
[FR Doc. 2024-25673 Filed 11-4-24; 8:45 am]
BILLING CODE 6712-01-P
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</html>Indexed from Federal Register on November 5, 2024.
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