Notice2024-25278
Privacy Act of 1974; System of Records
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
October 31, 2024
Issuing agencies
Energy DepartmentFederal Energy Regulatory Commission
Abstract
In accordance with the Privacy Act of 1974, all agencies are required to publish in the Federal Register a notice of their systems of records. Notice is hereby given that the Federal Energy Regulatory Commission (FERC) is publishing a notice of modifications to an existing FERC system of records titled "Commission Parking Records (FERC-31)."
Full Text
<html>
<head>
<title>Federal Register, Volume 89 Issue 211 (Thursday, October 31, 2024)</title>
</head>
<body><pre>
[Federal Register Volume 89, Number 211 (Thursday, October 31, 2024)]
[Notices]
[Pages 86798-86800]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2024-25278]
-----------------------------------------------------------------------
DEPARTMENT OF ENERGY
Federal Energy Regulatory Commission
Privacy Act of 1974; System of Records
AGENCY: Federal Energy Regulatory Commission (FERC), Department of
Energy (DOE).
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, all agencies are
required to publish in the Federal Register a notice of their systems
of records. Notice is hereby given that the Federal Energy Regulatory
Commission (FERC) is publishing a notice of modifications to an
existing FERC system of records titled ``Commission Parking Records
(FERC-31).''
DATES: Comments on this modified system of records must be received no
later than 30 days after the date of publication in the Federal
Register. If no public comment is received during this period or unless
otherwise published in the Federal Register by FERC, the modified
system of records
[[Page 86799]]
will become effective a minimum of 30 days after the date pf
publication in the Federal Register. If FERC receives public comments,
FERC shall review the comments to determine whether any changes to the
notice are necessary.
ADDRESSES: Comments may be submitted in writing to Federal Energy
Regulatory Commission, 888 First Street NE, Washington, DC 20426 or
electronically to <a href="/cdn-cgi/l/email-protection#b1c1c3d8c7d0d2c8f1d7d4c3d29fd6dec7"><span class="__cf_email__" data-cfemail="28585a415e494b51684e4d5a4b064f475e">[email protected]</span></a>. Comments should indicate that they
are submitted in response to ``Commission Parking Records (FERC-31).''
FOR FURTHER INFORMATION CONTACT: Mittal Desai, Chief Information
Officer & Senior Agency Official for Privacy, Office of the Executive
Director, Federal Energy Regulatory Commission, 888 First Street NE,
Washington, DC 20426, <a href="/cdn-cgi/l/email-protection#87f7f5eef1e6e4fec7e1e2f5e4a9e0e8f1"><span class="__cf_email__" data-cfemail="a7d7d5ced1c6c4dee7c1c2d5c489c0c8d1">[email protected]</span></a>, (202) 502-6432.
SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974,
FERC is updating this notice and republishing it in its entirety. This
notice has two (2) new routine uses, routine use 10 and routine use 12.
In addition, FERC is amending the following sections to reflect changes
made since the publication of the last notice in the Federal Register:
dates; addresses; purpose of the system; categories of individuals
covered by the system; categories of records in the system; records
source categories; policies and practices for storage of records;
policies and practices for retention and disposal of records;
administrative, technical, physical safeguards; records access
procedures; contesting records procedures; notification procedures; and
history.
SYSTEM NAME AND NUMBER:
Commission Parking Records (FERC-31).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Federal Energy Regulatory Commission, Logistics Operations,
Logistics Management Division, 888 First Street NE, Washington, DC
20426.
SYSTEM MANAGER(S):
Logistics Operations Branch Chief, Federal Energy Regulatory
Commission, Logistics Operations, Logistics Management Division, 888
First Street NE, Washington, DC 20426.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
41 CFR 101-20.104.
PURPOSE(S) OF THE SYSTEM:
The purpose of the system is to support the overall management of
parking operations at the FERC Headquarters garage; to allow authorized
users to electronically register their vehicles and to request a
parking permit; to assign parking spaces; to monitor parking expenses
and the program budget; to notify drivers of emergencies or parking
violations; and to match employees in the same zip code area to
existing or potential carpools. The information is also used for
administrative purposes to ensure quality control, performance, and
improving the management of the program.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The categories of individuals covered by the system include FERC
employees, contractors, vendors, and members of the public who park at
the FERC Headquarters garage.
CATEGORIES OF RECORDS IN THE SYSTEM:
The categories of records include full name, office address, office
and home telephone number, vendor name, vehicle description, license
plate number including the state of registration, transaction number,
the pass's expiration date, and pass reference number.
RECORD SOURCE CATEGORIES:
Records are obtained from current employees, contractors, vendors,
and members of the public seeking parking within the FERC Headquarters
garage.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, information maintained in this system may
be disclosed to authorized entities outside FERC for purposes
determined to be relevant and necessary as a routine use pursuant to 5
U.S.C. 552a(b)(3) are as follows:
1. To appropriate agencies, entities, and persons when (a) FERC
suspects or has confirmed that there has been a breach of the system of
records; (b) FERC has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, the Commission
(including its information systems, programs, and operations), the
Federal Government, or national security; and (c) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with the Commission's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
2. To another Federal agency or Federal entity, when FERC
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (a) responding to
a suspected or confirmed breach or (b) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
3. To a congressional office from the record of an individual in
response to an inquiry from that congressional office made at the
request of that individual.
4. To the Equal Employment Opportunity Commission (EEOC) when
requested in connection with investigations of alleged or possible
discriminatory practices, examination of Federal affirmative employment
programs, or other functions of the Commission as authorized by law or
regulation.
5. To the Federal Labor Relations Authority or its General Counsel
when requested in connection with investigations of allegations of
unfair labor practices or matters before the Federal Service Impasses
Panel.
6. To disclose information to another Federal agency, to a court,
or a party in litigation before a court or in an administrative
proceeding being conducted by a Federal agency, where the record is
relevant and necessary to proceeding and the Government is a party to
the judicial or administrative proceeding. In those cases where the
Government is not a party to the proceeding, records may be disclosed
if a subpoena has been signed by a judge.
7. To the Department of Justice (DOJ) for its use in providing
legal advice to FERC or in representing FERC in a proceeding before a
court, adjudicative body, or other administrative body, where the use
of such information by the DOJ is deemed by FERC to be relevant and
necessary to the advice or proceeding, and such proceeding names as a
party in interest: (a) FERC; (b) any employee of FERC in his or her
official capacity; (c) any employee of FERC in his or her individual
capacity where DOJ has agreed to represent the employee; or (d) the
United States, where FERC determines that litigation is likely to
affect FERC or any of its components.
8. To non-Federal Personnel, such as contractors, agents, or other
authorized individuals performing work on a contract, service,
cooperative agreement, job, or other activity on behalf of FERC or
Federal Government and who have a
[[Page 86800]]
need to access the information in the performance of their duties or
activities.
9. To the National Archives and Records Administration in records
management inspections and its role as Archivist.
10. To the Merit Systems Protection Board or the Board's Office of
the Special Counsel, when relevant information is requested in
connection with appeals, special studies of the civil service and other
merit systems, review of OPM rules and regulations, and investigations
of alleged or possible prohibited personnel practices.
11. To appropriate Federal, State, or local agency responsible for
investigating, prosecuting, enforcing, or implementing a statute, rule,
regulation, or order, where the record indicates a violation or
potential violation of civil or criminal law, rule, regulation, order.
12. To appropriate agencies, entities, and person(s) that are a
party to a dispute, when FERC determines that information from this
system of records is reasonably necessary for the recipient to assist
with the resolution of the dispute; the name, address, telephone
number, email address, and affiliation; of the agency, entity, and/or
person(s) seeking and/or participating in dispute resolution services,
where appropriate.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are stored electronically on a FedRAMP-authorized cloud
service provider, and on a FedRAMP-authorized SharePoint site. FERC
employees and contractors with authorized access have undergone a
thorough background security investigation. Data access is restricted
to agency personnel whose responsibilities require access. Access to
electronic records is controlled by the organization's Single Sign-On
and Multi-Factor Authentication Solution. Role based access is used to
restrict data access and the organization employs the principle of
least privilege, allowing only authorized users with access (or
processes acting on behalf of users) necessary to accomplish assigned
tasks in accordance with organizational missions and business
functions.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records may be retrieved by name or vehicle license plate number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained in accordance with the applicable National
Archives and Records Administration (NARA) approved schedules:
<bullet> General Records Schedule (GRS) 5.6: Security Management
Records. Item 130: Disposition Authority: DAA-GRS-2021-0001-0006.
Disposition: Temporary. Destroy upon immediate collection once the
temporary credential or card is returned for potential reissuance due
to nearing expiration or not to exceed 6 months from time of issuance
or when individual no longer require access, whichever is sooner, but
longer retention is authorized if required for business use.
<bullet> FERC Records Schedule VII, Administrative Program Records,
Schedule Number N1-138-99-006, Item 1(d), Parking Applications and
Support Files. Disposition: Temporary. Destroy after subsequent open
season.
<bullet> FERC Records Schedule VII, Administrative Program Records,
Schedule Number N1-138-99-006, Item 1(g), Automated Parking System.
Disposition: Temporary. Destroy after subsequent open season.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
See Policies and Practices for Storage of Records.
RECORD ACCESS PROCEDURES:
Individuals requesting access to the contents of records must
submit a request through the Freedom of Information Act (FOIA) office.
The FOIA website is located at: <a href="https://www.ferc.gov/foia">https://www.ferc.gov/foia</a>. Requests may
be submitted through the following portal: <a href="https://www.ferc.gov/enforcement-legal/foia/electronic-foia-privacy-act-request-form">https://www.ferc.gov/enforcement-legal/foia/electronic-foia-privacy-act-request-form</a>.
Written requests for access to records should be directed to: Director,
Office of External Affair, Federal Energy Regulatory Commission, 888
First Street NE, Washington, DC 20426.
CONTESTING RECORD PROCEDURES:
See Records Access Procedures.
NOTIFICATION PROCEDURES:
Generalized notice is provided by the publication of this notice.
For specific notice, see Records Access Procedures, above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
86 FR 72592 (December 22, 2021); 65 FR 21751 (April 24, 2000).
Dated: October 24, 2024.
Debbie-Anne A. Reese,
Secretary.
[FR Doc. 2024-25278 Filed 10-30-24; 8:45 am]
BILLING CODE 6717-01-P
</pre><script data-cfasync="false" src="/cdn-cgi/scripts/5c5dd728/cloudflare-static/email-decode.min.js"></script></body>
</html>Indexed from Federal Register on October 31, 2024.
This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.