Agency Information Collection Activities: FNS 245-Supplemental Nutrition Assistance Program Negative Case Action Review Schedule

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Published

October 25, 2024

Issuing agencies

Agriculture DepartmentFood and Nutrition Service

Abstract

In accordance with the Paperwork Reduction Act of 1995, this notice invites the general public and other public agencies to comment on this proposed information collection. This collection is a revision of a currently approved collection. This information collection, the FNS-245, Negative Case Action Review Schedule, is designed to collect quality control (QC) data and serve as the data entry form for negative case action QC reviews in the Supplemental Nutrition Assistance Program (SNAP). Revisions to the form, its instructions, and burden hours are within.

Full Text

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<title>Federal Register, Volume 89 Issue 207 (Friday, October 25, 2024)</title>
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[Federal Register Volume 89, Number 207 (Friday, October 25, 2024)]
[Notices]
[Pages 85147-85148]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2024-24866]

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DEPARTMENT OF AGRICULTURE

Food and Nutrition Service

Agency Information Collection Activities: FNS 245--Supplemental
Nutrition Assistance Program Negative Case Action Review Schedule

AGENCY: Food and Nutrition Service (FNS), USDA.

ACTION: Notice.

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SUMMARY: In accordance with the Paperwork Reduction Act of 1995, this
notice invites the general public and other public agencies to comment
on this proposed information collection. This collection is a revision
of a currently approved collection. This information collection, the
FNS-245, Negative Case Action Review Schedule, is designed to collect
quality control (QC) data and serve as the data entry form for negative
case action QC reviews in the Supplemental Nutrition Assistance Program
(SNAP). Revisions to the form, its instructions, and burden hours are
within.

DATES: Written comments must be received on or before December 24,
2024.

ADDRESSES: Comments may be sent to: John McCleskey, Food and Nutrition
Service, U.S. Department of Agriculture, 1320 Braddock Place, 5th
Floor, Alexandria, VA 22314. Comments may also be submitted via email
to <a href="/cdn-cgi/l/email-protection#6536284b232b4b362b243534263710090016482c263725101601044b020a13"><span class="__cf_email__" data-cfemail="f2a1bfdcb4bcdca1bcb3a2a3b1a0879e9781dfbbb1a0b287819693dc959d84">[email&#160;protected]</span></a> or may also be accepted through the
Federal eRulemaking Portal. Go to <a href="http://www.regulations.gov">http://www.regulations.gov</a>, and
follow the online instructions for submitting comments electronically.
All responses to this notice will be summarized and included in the
request for Office of Management and Budget approval. All comments will
be a matter of public record.

FOR FURTHER INFORMATION CONTACT: Requests for additional information or
copies of this information collection should be directed to John
McCleskey at 703-457-7747.

SUPPLEMENTARY INFORMATION:
Comments are invited on: (a) Whether the proposed collection of
information is necessary for the proper performance of the functions of
the agency, including whether the information shall have practical
utility; (b) the accuracy of the agency's estimate of the burden of the
proposed collection of information, including the validity of the
methodology and assumptions that were used; (c) ways to enhance the
quality, utility, and clarity of the information to be collected; and
(d) ways to minimize the burden of the collection of information on
those who are to respond, including use of appropriate automated,
electronic, mechanical, or other technological collection techniques or
other forms of information technology.
Title: FNS-245: SNAP Negative Case Action Review Schedule.
Form Number: FNS-245.
OMB Control Number: 0584-0034.
Expiration Date: December 31, 2024.
Type of Request: Revision of a currently approved collection.
Abstract: The FNS-245, Negative Case Action Review Schedule, is
designed to collect quality control (QC) data and serves as the data
entry form for negative case action QC reviews in the Supplemental
Nutrition Assistance Program (SNAP). State agencies complete the FNS-
245 for each negative case in their QC sample. The number of responses
for reporting and recordkeeping increased from 177,230 to 196,615
responses; a total increase of 19,385 due to the increase in number of
cases selected for negative review. The reporting and recordkeeping
burden associated with the completion of the FNS-245 has increased from
approximately 112,491.43 hours to 125,778.55 hours. The 13,203.96-hour
increase in the total burden is largely a result of an administrative
adjustment due to the increase in total SNAP negative action case
selections for review from 34,322 cases in fiscal year (FY) 2018 to
39,323 cases in FY 2023 and due to a program change to add two new
codes to the form for the head of household's race/ethnic information
and to include household zip code. The program is adding 1.5 minutes or
0.025 hours to the case record review burden to now include reviewing
this information in the case record to properly report the information
on the form. A summary of the revised reporting and recordkeeping
estimates are below, along with a revision of the burden table.
The program is making additional revisions to the form that do not
impact burden. These include:

--Clarification that Section I must be submitted to FNS for the QC
review process, though the information contained within will not be
part of the official Federal record of FNS 245 data, which is
permanently retained per Federal record requirements.
--In Section II, instead of three case classification codes for item 9,
there will now be two--included or excluded from the error rate
calculation.
--For Section III,
--Existing elements 111, 130, 162, 365 and 413 include terminology
updates for accuracy, and elements 313 and 540 are now 314 and 541 to
align with the element numbering on the active QC forms, FNS 380-
Worksheet for active QC reviews (OMB 0584-0074 FNS-380 Worksheet for
the Supplemental Nutrition Assistance Program Quality Control Reviews,
expiration 7-31-25) and FNS 380-1, the Review Schedule for Active cases
(OMB 0584-0299 FNS-380-1 Supplemental Nutrition Assistance Program's
Quality Control Review Schedule, expiration 9-30-26).
--Item 10a, Disposition of the review, code 3, is revised to indicate
the review cannot be processed since no electronic or paper records
exist.
--Item 14d's code 99 is revised to code 00 to correct the numerical
association with the code description.
--Items 17 and 18 now have four new possible elements for variance
identification: Element 214--Substantial Lottery or Gambling Winnings,
362--Homeless shelter deduction, 540--Missing Required Reports
(Monthly, Quarterly or Periodic Report Forms), and Element 542--Expired
Certification Period. All changes may be reviewed on the form provided
with this notice.

Reporting

Affected Public: State, Local and Tribal Government.
Estimated Number of Respondents: 53 State Agencies.
Estimated Number of Responses per Respondent: 2,967.77.
Estimated Total Annual Responses: 157,292.
Estimated Time per Response: 3.175 hours.
Estimated Total Annual Burden on Respondents: 124,850.53.

Recordkeeping

Affected Public: State, Local and Tribal Government.
Estimated Number of Respondents: 53 State Agencies.
Estimated Number of Responses per Respondent: 741.94.
Estimated Total Annual Responses: 39,323.
Estimated Time per Response: 0.0236 hour.
Estimated Total Annual Burden on Respondents: 928.02.

[[Page 85148]]

Grand Total Reporting and Recordkeeping Annual Burden: 125,778.55.

Reporting and Recordkeeping Burden for State Agencies FNS 245, OMB 0584-0034
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Estimated
Estimated total
frequency annual Estimated Estimated Difference
Description of Number of number of number of annual total Previous due to Difference
Regulation activity respondents negative negative reporting annual submission program due to
sample cases sample hours per burden total hours changes adjustments
per cases per respondents hours
respondent annum
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Reporting Burden
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275.13(b)............ Household Case 53 741.94 39,323.00 1.525 59,967.58 53,169.00 983.08 5,815.50
Record Review.
275.13(c)............ Error analysis...... 53 741.94 39,323.00 1.15 45,221.45 40,762.90 ........... 4,458.55
275.13(d)............ Reporting of review 53 741.94 39,323.00 0.25 9,830.75 8,861.50 ........... 969.25
findings.
275.13(e)............ Disposition of case 53 741.94 39,323.00 0.25 9,830.75 8,861.50 ........... 969.25
review.
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Total Reporting Burden................. 53 2,967.77 157,292.00 3.175 124,850.53 111,654.90 983.08 12,212.55
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............ ............ ........... ............ ........... ttl rep diff 13,195.63
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Recordkeeping Burden
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275.4................ Record Retention.... 53 741.9433962 39,323.00 0.0236 928.0228 836.5256 ........... 91.4972
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Total Recordkeeping Burden
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Total Reporting and Recordkeeping Burden... 53 3709.72 196,615.00 3.1986 125,778.55 112,491.43 983.08 12,304.05
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............ ............ ........... ............ ........... ttl rep/ 13,287.12
rcdkp
difference
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Tameka Owens,
Acting Administrator and Assistant Administrator, Food and Nutrition
Service.
[FR Doc. 2024-24866 Filed 10-24-24; 8:45 am]
BILLING CODE 3410-30-P

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