Notice2024-24119
Privacy Act of 1974; System of Records
Primary source
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Published
October 18, 2024
Issuing agencies
Veterans Affairs Department
Abstract
Pursuant to the Privacy Act of 1974, notice is hereby given that the Department of Veterans Affairs (VA) is modifying the system of records titled, "VA Child Care Subsidy Program Records-VA" (165VA05CCSP). This system contains the records used by the Child Care Records Management System (CCRMS) which provides a mechanism for online application processing; subsidy benefit requests; and the tracking, filing, retrieving, and storing of documents.
Full Text
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<title>Federal Register, Volume 89 Issue 202 (Friday, October 18, 2024)</title>
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[Federal Register Volume 89, Number 202 (Friday, October 18, 2024)]
[Notices]
[Pages 83949-83951]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2024-24119]
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DEPARTMENT OF VETERANS AFFAIRS
Privacy Act of 1974; System of Records
AGENCY: Department of Veterans Affairs (VA).
ACTION: Notice of a modified system of records.
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SUMMARY: Pursuant to the Privacy Act of 1974, notice is hereby given
that the Department of Veterans Affairs (VA) is modifying the system of
records titled, ``VA Child Care Subsidy Program Records-VA''
(165VA05CCSP). This system contains the records used by the Child Care
Records Management System (CCRMS) which provides a mechanism for online
application processing; subsidy benefit requests; and the tracking,
filing, retrieving, and storing of documents.
DATES: Comments on this modified system of records must be received no
later than November 18, 2024. If no public comment is received during
the period allowed for comment or unless otherwise published in the
Federal Register by VA, the modified system of records will become
effective a minimum of 30 days after the date of publication in the
Federal Register. If VA receives public comments, VA shall review the
comments to determine whether any changes to the notice are necessary.
ADDRESSES: Comments concerning the modified system of records may be
submitted through <a href="http://www.Regulations.gov">www.Regulations.gov</a> or mailed to VA Privacy Service,
810 Vermont Avenue NW, (005X6F), Washington, DC 20420. Comments should
indicate they are submitted in response to ``VA Child Care Subsidy
Program Records--VA'' (165VA05CCSP). Comments received
[[Page 83950]]
will be available at <a href="http://www.Regulations.gov">www.Regulations.gov</a> for public viewing,
inspection, or copies.
FOR FURTHER INFORMATION CONTACT: Willie Swailes, Chief, Office of Human
Resources and Administration/Operations, Security, and Preparedness,
Child Care Subsidy Program, telephone (202) 578-7759 and email at
<a href="/cdn-cgi/l/email-protection#fc8b9590909599d28f8b9d9590998fbc8a9dd29b938a"><span class="__cf_email__" data-cfemail="97e0fefbfbfef2b9e4e0f6fefbf2e4d7e1f6b9f0f8e1">[email protected]</span></a> or Martha Ramirez, Director, Operations
Management, telephone (202) 461-5805 or email at <a href="/cdn-cgi/l/email-protection#81ece0f3f5e9e0aff3e0ece8f3e4fbc1f7e0afe6eef7"><span class="__cf_email__" data-cfemail="5e333f2c2a363f702c3f33372c3b241e283f70393128">[email protected]</span></a>.
SUPPLEMENTARY INFORMATION: VA is modifying the system by revising the
System Location; System Manager; Routine Uses of Records Maintained in
the System; Policies and Practices for Storage of Records; Practices
for Retention and Disposal of Records; and Administrative, Technical,
and Physical Safeguards.
Routine Uses 2 and 3 are added in accordance with Office of
Management and Budget memorandum M-17-12, which permits disclosure to
respond to a suspected or confirmed data breach. Routine Use 7 is being
added to permit disclosure to the Office of Personnel Management in
connection with the application or effect of civil service laws, rules,
regulations, or guidelines in particular situations. Additionally, the
language of the existing routine uses has been modified for clarity.
VA is republishing the system notice in its entirety.
Signing Authority
The Senior Agency Official for Privacy, or designee, approved this
document and authorized the undersigned to sign and submit the document
to the Office of the Federal Register for publication electronically as
an official document of the Department of Veterans Affairs. Kurt D.
DelBene, Assistant Secretary for Information and Technology and Chief
Information Officer, approved this document on September 11, 2024 for
publication.
Dated: October 15, 2024.
Amy L. Rose,
Government Information Specialist, VA Privacy Service, Office of
Compliance, Risk and Remediation, Office of Information and Technology,
Department of Veterans Affairs.
SYSTEM NAME AND NUMBER:
``Child Care Subsidy Program--VA'' (165VA05CCSP).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Applications to participate in the Department of Veterans Affairs
(VA) Child Care Subsidy Program are submitted through the Child Care
Records Management System (CCRMS) located at VA Web Operation, Capital
Region Readiness Center (CRRC), 221 Butler Avenue, Martinsburg, West
Virginia 25405-9700.
SYSTEM MANAGER(S):
Willie Swailes, Chief, Office of Human Resources and
Administration/Operations, Security, and Preparedness, Child Care
Subsidy Program, telephone (202) 578-7759 and email at
<a href="/cdn-cgi/l/email-protection#26514f4a4a4f43085551474f4a435566504708414950"><span class="__cf_email__" data-cfemail="05726c69696c602b7672646c6960764573642b626a73">[email protected]</span></a> or Martha Ramirez, Director, Operations
Management, telephone (202) 461-5805 or email at <a href="/cdn-cgi/l/email-protection#422f2330362a236c30232f2b3027380234236c252d34"><span class="__cf_email__" data-cfemail="771a1605031f165905161a1e05120d37011659101801">[email protected]</span></a>,
810 Vermont Avenue NW, Washington, DC 20420.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Public Law 106-58, Section 643; Executive Order 9397.
PURPOSE(S) OF THE SYSTEM:
To establish and verify VA employees' eligibility for childcare
subsidies for VA to provide monetary assistance to its employees.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
VA employees who voluntarily apply for childcare subsidy program.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in the system contain personally identifiable information,
including employee (parent) name; social security number; pay grade;
telephone numbers; total family income; names of children on whose
behalf the parent is applying for the childcare subsidy; children's
date of birth; information on childcare providers, including childcare
provider's names, addresses, provider license numbers, and states where
issued; provider tax identification numbers; and copies of IRS Form
1040 and 1040A for verification purposes.
RECORD SOURCE CATEGORIES:
Information is provided by VA employees who apply for childcare
subsidy, furnishing the information is voluntary.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
1. Congress
To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of, and at
the request of, the individual who is the subject of the record.
2. Data Breach Response and Remediation for VA
To appropriate agencies, entities, and persons when (a) VA suspects
or has confirmed that there has been a breach of the system of records;
(b) VA has determined that as a result of a suspected or confirmed
breach, there is a risk of harm to individuals, VA (including its
information systems, programs, and operations), the Federal Government,
or national security; and (c) the disclosure made to such agencies,
entities, and persons is reasonably necessary to assist in connection
with VA's efforts to respond to the suspected or confirmed breach or to
prevent, minimize, or remedy such harm.
3. Data Breach Response and Remediation for Another Federal Agency
To another Federal agency or Federal entity when VA determines that
information from this system of records is reasonably necessary to
assist the recipient agency or entity in (a) responding to a suspected
or confirmed breach or (b) preventing, minimizing, or remedying the
risk of harm to individuals, the recipient agency or entity (including
its information systems, programs, and operations), the Federal
Government, or national security, resulting from a suspected or
confirmed breach.
4. Law Enforcement
To a Federal, state, local, territorial, tribal, or foreign law
enforcement authority or other appropriate entity charged with the
responsibility of investigating or prosecuting a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, or
charged with enforcing or implementing such law, provided that the
disclosure is limited to information that, either alone or in
conjunction with other information, indicates such a violation or
potential violation. A disclosure of information about veterans or
their dependents from VA claims files under this routine use must also
comply with the requirements of 38 U.S.C. 5701(f).
5. DoJ, Litigation, Administrative Proceeding
To the Department of Justice (DoJ), or in a proceeding before a
court, adjudicative body, or other administrative body before which VA
is authorized to appear, when:
(a) VA or any component thereof;
(b) A VA employee in his or her official capacity;
[[Page 83951]]
(c) A VA employee in his or her individual capacity where DoJ has
agreed to represent the employee; or
(d) The United States, where VA determines that litigation is
likely to affect the agency or any of its components
is a party to such proceedings or has an interest in such proceedings,
and VA determines that use of such records is relevant and necessary to
the proceedings.
6. Contractors
To contractors, grantees, experts, consultants, students, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for VA, when reasonably necessary to
accomplish an agency function related to the records.
7. EEOC
To the Equal Employment Opportunity Commission (EEOC) in connection
with investigations of alleged or possible discriminatory practices,
examination of Federal affirmative employment programs, or other
functions of the Commission as authorized by law.
8. FLRA
To the Federal Labor Relations Authority (FLRA) in connection with
the investigation and resolution of allegations of unfair labor
practices, the resolution of exceptions to arbitration awards when a
question of material fact is raised, matters before the Federal Service
Impasses Panel, and the investigation of representation petitions and
the conduct or supervision of representation elections.
9. MSPB
To the Merit Systems Protection Board (MSPB) in connection with
appeals, special studies of the civil service and other merit systems,
review of rules and regulations, investigation of alleged or possible
prohibited personnel practices, and such other functions promulgated in
5 U.S.C. 1205 and 1206, or as authorized by law.
10. NARA
To the National Archives and Records Administration (NARA) in
records management inspections conducted under 44 U.S.C. 2904 and 2906
or other functions authorized by laws and policies governing NARA
operations and VA records management responsibilities.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are maintained in/records are stored in the Child Care
Records Management System (CCRMS) in an electronic format.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by use of individual names and may also be
cross-referenced to social security numbers or other personal
identifying numbers.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records in this system are retained and disposed of in accordance
with the schedule approved by the Archivist of the United States,
Records Control Schedule VHA RCS 3075.12.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
When the system is not in use by an authorized person with a valid
Personal Identification Verification (PIV/Smart Card), the system will
not allow access. Electronic records are secured and require the
employee's Personal Identification Verification (PIV/Smart Card) to
access, and the system will self-lock within 5-7 minutes of no-activity
within the system.
RECORD ACCESS PROCEDURES:
Individuals seeking information on the existence and content of
records in this system pertaining to them should contact the system
manager in writing as indicated above. A request for access to records
must contain the requester's full name, address, telephone number,
signed by the requester, and a description of the records sought in
sufficient detail to enable VA personnel to locate them with a
reasonable amount of effort.
CONTESTING RECORD PROCEDURES:
Individuals seeking to contest or amend records in this system
pertaining to them should contact the system manager in writing as
indicated above. A request to contest or amend records must state
clearly and concisely what record is being contested, the reasons for
contesting it, and the proposed amendment to the record.
NOTIFICATION PROCEDURE:
Generalized notice is provided by the publication of this notice.
For specific notice, see Record Access Procedure, above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
77 FR 54660 (September 5, 2012).
[FR Doc. 2024-24119 Filed 10-17-24; 8:45 am]
BILLING CODE 8320-01-P
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</html>Indexed from Federal Register on October 18, 2024.
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