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Notice2024-23952

Privacy Act of 1974; Systems of Records

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Published
October 21, 2024

Issuing agencies

Justice Department

Abstract

Pursuant to the Privacy Act of 1974 and Office of Management and Budget (OMB) Circular No. A-108, notice is hereby given that the Office of Justice Programs (hereinafter OJP), a component within the United States Department of Justice (DOJ or Department), proposes to develop a new system of records notice titled Training and Technical Assistance Center Records, JUSTICE/OJP--018. The OJP proposes to establish this system of records to manage data from individuals and organizations that may be providing or requesting training and technical assistance, as well as associated events and deliverables.

Full Text

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<title>Federal Register, Volume 89 Issue 203 (Monday, October 21, 2024)</title>
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[Federal Register Volume 89, Number 203 (Monday, October 21, 2024)]
[Notices]
[Pages 84199-84201]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2024-23952]


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DEPARTMENT OF JUSTICE

[CPCLO Order No. 05-2024]


Privacy Act of 1974; Systems of Records

AGENCY: Office of Justice Programs, United States Department of 
Justice.

ACTION: Notice of a new system of records.

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SUMMARY: Pursuant to the Privacy Act of 1974 and Office of Management 
and Budget (OMB) Circular No. A-108, notice is hereby given that the 
Office of Justice Programs (hereinafter OJP), a component within the 
United States Department of Justice (DOJ or Department), proposes to 
develop a new system of records notice titled Training and Technical 
Assistance Center Records, JUSTICE/OJP--018. The OJP proposes to 
establish this system of records to manage data from individuals and 
organizations that may be providing or requesting training and 
technical assistance, as well as associated events and deliverables.

DATES: In accordance with 5 U.S.C. 552a(e)(4) and (11), this notice is 
applicable upon publication, subject to a 30-day period in which to 
comment on the routine uses, described below. Please submit any 
comments by November 20, 2024.

ADDRESSES: The public, OMB, and Congress are invited to submit any 
comments by mail to the United States Department of Justice, Office of 
Privacy and Civil Liberties, ATTN: Privacy Analyst, National Place 
Building, 1331 Pennsylvania Avenue NW, Suite 1000, Washington, DC 
20530; by facsimile at 202-307-0693; or by email at 
<a href="/cdn-cgi/l/email-protection#c2b2b0abb4a3a1bbeca1adafb2aeaba3aca1a782b7b1a6ada8eca5adb4"><span class="__cf_email__" data-cfemail="0676746f7067657f2865696b766a6f6768656346737562696c28616970">[email&#160;protected]</span></a>. To ensure proper handling, please 
reference the above CPCLO Order No. on your correspondence.

FOR FURTHER INFORMATION CONTACT: Nathanial Kenser, Assistant General 
Counsel, Office of Justice Programs, <a href="/cdn-cgi/l/email-protection#b1ffd0c5d9d0dfd8d0dd9fe59ffad4dfc2d4c3f1c4c2d5dedb9fd6dec7"><span class="__cf_email__" data-cfemail="e5ab84918d848b8c8489cbb1cbae808b968097a59096818a8fcb828a93">[email&#160;protected]</span></a>, 202-
307-0790.

SUPPLEMENTARY INFORMATION: The Office of Justice Programs' Training and 
Technical Assistance Centers offer rapid, expert, coordinated, 
research-driven or evidence-based justice-related training and 
technical assistance (TTA) on a wide range of topics relevant to state 
and local practitioners, victim service providers, and allied 
professionals. All TTA is designed to address the needs of 
practitioners and help improve state and local justice system 
responses, respond to juvenile delinquency, build capacity, enhance 
strategic planning, expand the use of evidence-based practices, and 
improve the quality of services offered to victims of crime.
    Pursuant to 5 U.S.C. 552a(b)(12), records maintained in this system 
of records may be disclosed to a consumer reporting agency without the 
prior written consent of the individual to whom the record pertains. 
Such disclosures will only be made in accordance with 31 U.S.C. 
3711(e).
    In accordance with 5 U.S.C. 552a(r), the Department has provided a 
report to OMB and Congress on this new system of records.

    Dated: October 2, 2024.
Peter A. Winn,
Chief Privacy and Civil Liberties Officer, United States Department of 
Justice.

SYSTEM NAME AND NUMBER:
    Training and Technical Assistance Center Records (TTAC), JUSTICE/
OJP--018.

SECURITY CLASSIFICATION:
    The system is unclassified.

SYSTEM LOCATION:
    Records are maintained at the following locations: Office of 
Justice Programs (OJP), 810 7th Street NW, Washington, DC 20531; NTT 
Global, 1625 West National Drive, Sacramento, CA 95834; and Amazon Web 
Services GovCloud, 13200 Woodland Park Road, Herndon, VA 20171. The 
cloud computing service provider and its location may change, so this 
document may not reflect the most current

[[Page 84200]]

information available. To confirm information about the current cloud 
computing service provider, please contact OJP through the OJP service 
desk at email address <a href="/cdn-cgi/l/email-protection#d09f9a80fe9984a3b5a2a6b9b3b5b4b5a3bb90bfbaa0fea5a3b4bfbafeb7bfa6"><span class="__cf_email__" data-cfemail="b9f6f3e997f0edcadccbcfd0dadcdddccad2f9d6d3c997cccaddd6d397ded6cf">[email&#160;protected]</span></a>.

SYSTEM MANAGER(S):
    Peter Nguyen, Division Director, Enterprise Architecture Division, 
Office of the Chief Information Officer, Office of Justice Programs, 
810 7th Street NW, Washington, DC 20531, <a href="/cdn-cgi/l/email-protection#3c4c5948594e12525b494559520e7c494f585356125b534a"><span class="__cf_email__" data-cfemail="067663726374286861737f63683446737562696c28616970">[email&#160;protected]</span></a>, (202) 
397-1298.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    28 U.S.C. 530C; 34 U.S.C. 10102(a)(4) and (5); 10110; 10122(c)(1); 
10132(c)(1); 10142(3) and (4); 20103(c)(3); and 20111(c)(4).

PURPOSE(S) OF THE SYSTEM:
    The Office of Justice Programs' Training and Technical Assistance 
Centers offer rapid, expert, coordinated, research-driven or evidence-
based justice-related training and technical assistance (TTA) on a wide 
range of topics relevant to state and local justice-related 
practitioners, victim service providers, and allied professionals. 
Records in this system are collected, maintained, used, and 
disseminated in furtherance of OJP-facilitated TTA.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Providers and requesters of training and technical assistance; DOJ 
personnel and contractors; and other individuals will be granted access 
to the system as permitted by the Privacy Act and pursuant to the 
routine uses in this notice.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system will maintain business contact information (e.g., email 
address, phone number, address of business) for requesters, providers, 
and DOJ personnel; other personal information of requesters and 
providers (e.g., gender, race, citizenship, education or employment 
information, personal mailing address, personal email address, personal 
phone number, photographs); medical accommodation information; and 
system administrative/audit data relating to requesters, providers, and 
DOJ personnel (e.g., user ID, password, date/time of access).

RECORD SOURCE CATEGORIES:
    Information may be provided by individuals and organizations 
applying to either receive or provide training and technical 
assistance.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b), all or a portion of the records or information contained in 
this system of records may be disclosed as a routine use pursuant to 5 
U.S.C. 552a(b)(3) under the circumstances or for the purposes described 
below, to the extent such disclosures are compatible with the purposes 
for which the information was collected:
    1. Where a record, either alone or in conjunction with other 
information, indicates a violation or potential violation of law--
criminal, civil, or regulatory in nature--the relevant records may be 
referred to the appropriate federal, state, local, territorial, tribal, 
or foreign law enforcement authority or other appropriate entity 
charged with the responsibility for investigating or prosecuting such 
violation or charged with enforcing or implementing such law.
    2. To complainants and/or victims to the extent necessary to 
provide such persons with information and explanations concerning the 
progress and/or results of the investigation or case arising from the 
matters of which they complained and/or of which they were a victim.
    3. To any person or entity that the DOJ has reason to believe 
possesses information regarding a matter within the jurisdiction of the 
DOJ, to the extent deemed to be necessary by the DOJ in order to elicit 
such information or cooperation from the recipient for use in the 
performance of an authorized activity.
    4. In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the DOJ determines that the 
records are arguably relevant to the proceeding; or in an appropriate 
proceeding before an administrative or adjudicative body when the 
adjudicator determines the records to be relevant to the proceeding.
    5. To the news media and the public, including disclosures pursuant 
to 28 CFR 50.2, unless it is determined that release of the specific 
information in the context of a particular case would constitute an 
unwarranted invasion of personal privacy. Any such disclosure under 28 
CFR 50.2 would be in connection with a civil or criminal proceeding.
    6. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government, when 
necessary to accomplish an agency function related to this system of 
records.
    7. To appropriate officials and employees of a federal agency or 
entity that requires information relevant to a decision concerning the 
hiring, appointment, or retention of an employee; the assignment, 
detail, or deployment of an employee; the issuance, renewal, 
suspension, or revocation of a security clearance; the execution of a 
security or suitability investigation; the letting of a contract, or 
the issuance of a grant or benefit.
    8. To a former employee of the DOJ for purposes of: responding to 
an official inquiry by a federal, state, or local government entity or 
professional licensing authority, in accordance with applicable 
Department regulations; or facilitating communications with a former 
employee that may be necessary for personnel-related or other official 
purposes where the Department requires information and/or consultation 
assistance from the former employee regarding a matter within that 
person's former area of responsibility.
    9. To federal, state, local, territorial, tribal, foreign, or 
international licensing agencies or associations which require 
information concerning the suitability or eligibility of an individual 
for a license or permit.
    10. To a Member of Congress or staff acting upon the Member's 
behalf when the Member or staff requests the information on behalf of, 
and at the request of, the individual who is the subject of the record.
    11. To the National Archives and Records Administration for 
purposes of records management inspections conducted under the 
authority of 44 U.S.C. 2904 and 2906.
    12. To appropriate agencies, entities, and persons when (1) the DOJ 
suspects or has confirmed that there has been a breach of the system of 
records; (2) the DOJ has determined that as a result of the suspected 
or confirmed breach there is a risk of harm to individuals, the DOJ 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the DOJ's efforts to respond to the suspected 
or confirmed breach or to prevent, minimize, or remedy such harm.
    13. To another federal agency or federal entity, when the DOJ 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed

[[Page 84201]]

breach, or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach.
    14. To any agency, organization, or individual for the purpose of 
performing authorized audit or oversight operations of DOJ and meeting 
related reporting requirements.
    15. To such recipients and under such circumstances and procedures 
as are mandated by federal statute or treaty.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Training and Technical Assistance Center (TTAC) records are stored 
in electronic formant in OJP cloud platforms or in Office for Victims 
of Crime (OVC) TTAC secure servers. Records are stored securely in 
accordance with applicable federal laws, regulations, and DOJ 
directives and guidance.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Information is retrieved by email address, individual and 
organization name, award number, organization affiliation, profile 
type, status as an active user, and the date of last login.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records in this system are retained and disposed of in accordance 
with the National Archives and Records Administration, General Records 
Schedule 1.2, Item 020: ``Grant and Cooperative Agreement Case Files.''

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    This system meets all DOJ requirements for authorization to operate 
per DOJ Order 0904, Cybersecurity Program. Specifically, information in 
this system is maintained in accordance with applicable laws, rules, 
and policies on protecting individual privacy. Cloud Service Providers 
maintain system backup information in accordance with a government 
contract that requires adherence to applicable laws, rules, and 
policies.
    Internet connections are protected by multiple firewalls. Security 
personnel conduct periodic vulnerability scans using DOJ-approved 
software to ensure security compliance and security logs are enabled 
for all computers to assist in troubleshooting and forensics analysis 
during incident investigations. Users of individual computers can only 
gain access to the data by a valid user identification and 
authentication.

RECORD ACCESS PROCEDURES:
    All requests for access to records must be in writing and should be 
addressed to the OJP FOIA Officer, Office of Justice Programs, Office 
of the General Counsel, 810 7th Street NW, Room 5400, Washington, DC 
20531. The envelope and letter should be clearly marked ``Privacy Act 
Access Request.'' The request must describe the records sought in 
sufficient detail to enable Department personnel to locate them with a 
reasonable amount of effort. The request must include a general 
description of the records sought and must include the requester's full 
name, current address, and date and place of birth. The request must be 
signed and either notarized or submitted as a declaration under penalty 
of perjury.
    Although no specific form is required, you may obtain forms for 
this purpose from the FOIA/Privacy Act Mail Referral Unit, United 
States Department of Justice, 950 Pennsylvania Avenue NW, Washington, 
DC 20530, or on the Department of Justice website at <a href="https://www.justice.gov/oip/oip-request.html">https://www.justice.gov/oip/oip-request.html</a>.
    More information regarding the Department's procedures for 
accessing records in accordance with the Privacy Act can be found at 28 
CFR part 16, subpart D, ``Protection of Privacy and Access to 
Individual Records Under the Privacy Act of 1974.''

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest or amend records maintained in this 
system of records must direct their requests to the address indicated 
in the ``RECORD ACCESS PROCEDURES'' paragraph, above. All requests to 
contest or amend records must be in writing, and the envelope and 
letter should be clearly marked ``Privacy Act Amendment Request.'' All 
requests must state clearly and concisely what record is being 
contested, the reasons for contesting it, and the proposed amendment to 
the record.
    More information regarding the Department's procedures for amending 
or contesting records in accordance with the Privacy Act can be found 
at 28 CFR 16.46, ``Requests for Amendment or Correction of Records.''

 NOTIFICATION PROCEDURES:
    Individuals may be notified if a record in this system of records 
pertains to them when the individuals request information utilizing the 
same procedures as those identified in the ``RECORD ACCESS PROCEDURES'' 
paragraph, above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    None.

[FR Doc. 2024-23952 Filed 10-18-24; 8:45 am]
BILLING CODE 4410-18-P


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