Notice2024-18393
Records Management; General Records Schedule (GRS); GRS Transmittal 36
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
August 16, 2024
Effective
August 16, 2024
Issuing agencies
National Archives and Records Administration
Abstract
NARA is issuing revisions to the General Records Schedule (GRS). The GRS provides mandatory disposition instructions for records common to several or all Federal agencies. Transmittal 36 includes only changes we have made to the GRS since we published Transmittal 35 in June 2024. All other GRS remain in effect.
Full Text
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<title>Federal Register, Volume 89 Issue 159 (Friday, August 16, 2024)</title>
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[Federal Register Volume 89, Number 159 (Friday, August 16, 2024)]
[Notices]
[Pages 66743-66744]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2024-18393]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
[NARA-2024-049]
Records Management; General Records Schedule (GRS); GRS
Transmittal 36
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of new General Records Schedule (GRS) Transmittal 36.
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SUMMARY: NARA is issuing revisions to the General Records Schedule
(GRS). The GRS provides mandatory disposition instructions for records
common to several or all Federal agencies. Transmittal 36 includes only
changes we have made to the GRS since we published Transmittal 35 in
June 2024. All other GRS remain in effect.
[[Page 66744]]
DATES: This transmittal is effective August 16, 2024.
ADDRESSES: You can find all GRS schedules and FAQs at <a href="http://www.archives.gov/records-mgmt/grs.html">http://www.archives.gov/records-mgmt/grs.html</a> (in Word, PDF, and CSV formats).
You can download the complete current GRS, in PDF format, from the same
location.
FOR FURTHER INFORMATION CONTACT: For more information about this notice
or to obtain paper copies of the GRS, contact Eddie Germino, Regulatory
and External Policy Program Manager, by email at
<a href="/cdn-cgi/l/email-protection#32405755475e53465b5d5c6d515d5f5f575c4641725c5340531c555d44"><span class="__cf_email__" data-cfemail="62100705170e03160b0d0c3d010d0f0f070c1611220c0310034c050d14">[email protected]</span></a> or by telephone at 301.837.3758.
Writing and maintaining the GRS is the GRS Team's responsibility.
This team is part of Records Management Operations in the Office of the
Chief Records Officer, at NARA. You may contact NARA's GRS Team with
general questions about the GRS at <a href="/cdn-cgi/l/email-protection#125540414d4677737f527c7360733c757d64"><span class="__cf_email__" data-cfemail="5d1a0f0e0209383c301d333c2f3c733a322b">[email protected]</span></a>.
Your agency's records officer may contact the NARA appraiser with
whom your agency normally works for support in carrying out this
transmittal and the revised portions of the GRS. You may access a list
of appraisal and scheduling contacts on our website at <a href="https://www.archives.gov/records-mgmt/appraisal/work-group-all.html">https://www.archives.gov/records-mgmt/appraisal/work-group-all.html</a>.
SUPPLEMENTARY INFORMATION: GRS Transmittal 36 announces changes to the
General Records Schedules (GRS) made since NARA published GRS
Transmittal 35 in June 2024. The GRS provide mandatory disposition
instructions for records common to several or all Federal agencies.
As with the past few transmittals, this transmittal publishes only
those schedules that are new or have changed since they were last
published in a transmittal. Other schedules not published in this
transmittal remain current and authoritative. You can find all
schedules (in Word and PDF formats), general GRS FAQs, and schedule
specific FAQs at <a href="http://www.archives.gov/records-mgmt/grs.html">http://www.archives.gov/records-mgmt/grs.html</a>.
1. What changes does this transmittal make to the GRS?
GRS Transmittal 36 adds one new schedule: GRS 6.7: Special
Collections Required by Statute. This schedule provides disposition
authority necessary to allow agencies to transfer records to NARA in
the Electronic Records Archive (ERA) as required by specific statutes.
Examples of these statutes include the Civil Rights Cold Case Records
Collection Act of 2018 (Pub. L. 115-426) and the 2024 National Defense
Authorization Act: Unidentified Anomalous Phenomena Collection (Pub. L.
118-31, sections 1841-1843). The schedule only covers these special
collections of records and not the original records that the agency
continues to maintain.
2. How do agencies cite GRS items when communicating with NARA?
Cite the ``DAA'' number in the ``Disposition Authority'' column of
the GRS table when transferring records to Federal Records Centers or
to NARA for accessioning, or when requesting GRS deviations on record
schedules. For example, use ``DAA-GRS-2017-0007-0008'' rather than
``GRS 2.2, item 070.'' A GRS Disposition Authority Look-Up Table is
available on our website at <a href="https://www.archives.gov/records-mgmt/grs.html">https://www.archives.gov/records-mgmt/grs.html</a>.
3. Do agencies have to take any action to implement these GRS changes?
This new schedule is not something that agencies will use on a
regular basis and it is unlikely that an agency would need to
incorporate it into agency file plans or records management systems.
This schedule is for use by agency records management programs to
fulfill statutory requirements when they exist.
4. How can an agency get copies of the new GRS?
You can download the complete current GRS, in PDF format, from
NARA's website at <a href="http://www.archives.gov/records-mgmt/grs.html">http://www.archives.gov/records-mgmt/grs.html</a>.
5. Whom should an agency contact for further information?
Please contact <a href="/cdn-cgi/l/email-protection#67203534383302060a270906150649000811"><span class="__cf_email__" data-cfemail="3a7d6869656e5f5b577a545b485b145d554c">[email protected]</span></a> with any questions related to this
transmittal.
Colleen J. Shogan,
Archivist of the United States.
[FR Doc. 2024-18393 Filed 8-15-24; 8:45 am]
BILLING CODE 7515-01-P
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This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.