Notice2024-13897
Privacy Act of 1974; System of Records
Primary source
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Published
June 25, 2024
Effective
August 5, 2024
Issuing agencies
Consumer Financial Protection Bureau
Abstract
In accordance with the Privacy Act of 1974, as amended, the Consumer Financial Protection Bureau (CFPB) proposes to modify Privacy Act System of Records "CFPB.027--Emergency Notification System." This modified system will collect contact information from current employees and contractors of CFPB to be used in the event of an emergency. The information will also be used for administrative purposes to ensure quality control, performance, and improving management processes.
Full Text
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<title>Federal Register, Volume 89 Issue 122 (Tuesday, June 25, 2024)</title>
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[Federal Register Volume 89, Number 122 (Tuesday, June 25, 2024)]
[Notices]
[Pages 53065-53067]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2024-13897]
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CONSUMER FINANCIAL PROTECTION BUREAU
[Docket No: CFPB-2024-0025]
Privacy Act of 1974; System of Records
AGENCY: Consumer Financial Protection Bureau.
ACTION: Notice of a modified system of records.
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SUMMARY: In accordance with the Privacy Act of 1974, as amended, the
Consumer Financial Protection Bureau (CFPB) proposes to modify Privacy
Act System of Records ``CFPB.027--Emergency Notification System.'' This
modified system will collect contact information from current employees
and contractors of CFPB to be used in the event of an emergency. The
information will also be used for administrative purposes to ensure
quality control, performance, and improving management processes.
DATES: Comments must be received no later than July 25, 2024. The
modified system of records will be effective August 5, 2024 unless the
comments received results in a contrary determination.
ADDRESSES: You may submit comments, identified by the title and docket
number (see above Docket No. CFPB-2024-0025), by any of the following
methods:
<bullet> Federal eRulemaking Portal: <a href="https://www.regulations.gov">https://www.regulations.gov</a>.
Follow the instructions for submitting comments.
<bullet> Email: <a href="/cdn-cgi/l/email-protection#28585a415e494b51684b4e584a064f475e"><span class="__cf_email__" data-cfemail="79090b100f181a00391a1f091b571e160f">[email protected]</span></a>. Include Docket No. CFPB-2024-0025
in the subject line of the email.
<bullet> Mail/Hand Delivery/Courier: Kathryn Fong, Chief Privacy
Officer, Consumer Financial Protection Bureau, 1700 G Street NW,
Washington, DC 20552. Because paper mail in the Washington, DC area and
at CFPB is subject to delay, commenters are encouraged to submit
comments electronically.
All submissions must include the agency name and docket number for
this notice. In general, all comments received will be posted without
change to <a href="https://www.regulations.gov">https://www.regulations.gov</a>. All comments, including
attachments and other supporting materials, will become part of the
public record and subject to public disclosure. You should submit only
information that you wish to make available publicly. Sensitive
personal information, such as account numbers or Social Security
numbers, should not be included.
FOR FURTHER INFORMATION CONTACT: Kathryn Fong, Chief Privacy Officer,
(202) 435-7084. If you require this document in an alternative
electronic format, please contact <a href="/cdn-cgi/l/email-protection#c6858096849987a5a5a3b5b5afa4afaaafb2bf86a5a0b6a4e8a1a9b0"><span class="__cf_email__" data-cfemail="0744415745584664646274746e656e6b6e737e476461776529606871">[email protected]</span></a>. Please
do not submit comments to this email box.
SUPPLEMENTARY INFORMATION: The CFPB is modifying its Privacy Act System
of Records Notice (SORN) ``CFPB.027--Emergency Notification System'' to
[[Page 53066]]
update the ``Categories of Records in the System'' and ``Record Source
Categories'' sections to note that due to the transition to a hybrid
working environment, collection of personal contact information from
individuals covered by the system is no longer voluntary as previously
indicated. While the type and amount of personal contact information
collected remains the same, the personal contact information is now
automatically collected from an authoritative human resource system.
The CFPB has also updated the ``Policies and Practices for Retention
and Disposal of Records'' section to include a National Archives and
Records Administration (NARA) approved schedule applicable to the
records maintained in the system. Additionally, the ``Routine Uses''
section has been updated to include sharing with NARA for purposes of
inspection, in accordance with applicable law. Furthermore, CFPB is
making non-substantive revisions to the ``Policies and Practices for
Storage of Records'' to eliminate duplication of the ``Administrative,
Technical and Physical Safeguards'' section and throughout the SORN to
align with the Office of Management and Budget's recommended model in
Circular A-108, appendix II.
The report of the revised system of records has been submitted to
the Committee on Oversight and Government Reform of the House of
Representatives, the Committee on Homeland Security and Governmental
Affairs of the Senate, and the Office of Management and Budget (OMB),
pursuant to OMB Circular A-108, ``Federal Agency Responsibilities for
Review, Reporting, and Publication under the Privacy Act'' (Dec.
2016),\1\ and the Privacy Act of 1974, 5 U.S.C. 552a(r).
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\1\ Although pursuant to section 1017(a)(4)(E) of the Consumer
Financial Protection Act, Public Law 111-203, the CFPB is not
required to comply with OMB-issued guidance, it voluntarily follows
OMB privacy-related guidance as a best practice and to facilitate
cooperation and collaboration with other agencies.
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SYSTEM NAME AND NUMBER:
CFPB.027--Emergency Notification System.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Consumer Financial Protection Bureau, 1700 G Street NW, Washington,
DC 20552.
SYSTEM MANAGER(S):
Physical Security Program Manager, Administrative Operations,
Operations, Consumer Financial Protection Bureau, 1700 G Street NW,
Washington, DC 20552.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Public Law 111-203, title X, sections 1012 and 1013, codified at 12
U.S.C. 5492, 5493.
PURPOSE(S) OF THE SYSTEM:
The purpose of this system of records is to maintain emergency
contact information for CFPB personnel. The system provides for high-
speed message delivery that reaches all CFPB personnel in response to
threat alerts issued by the Department of Homeland Security and/or
local emergency officials regarding weather related emergencies, or
other critical situations that disrupt the operations and accessibility
of a worksite. The system also enables CFPB, emergency responders, and
others to account for CFPB personnel during an emergency.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals covered by the system include but are not limited to:
(1) Current CFPB employees and (2) Individuals authorized to perform or
use services provided in CFPB facilities including contractors,
consultants, detailees, and interns.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records maintained in the system include but are not limited to the
following information: name, organization/office of assignment, and
business and personal contact information, including address, phone
number, and email address.
RECORD SOURCE CATEGORIES:
Information in this system is automatically collected from an
authoritative human resource system.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, and consistent with the CFPB's Disclosure
of Records and Information Rules, promulgated at 12 CFR part 1070, all
or a portion of the records or information contained in this system may
be disclosed outside of the CFPB as a routine use to:
(1) Appropriate agencies, entities, and persons when (a) the CFPB
suspects or has confirmed that there has been a breach of the system of
records; (b) the CFPB has determined that as a result of the suspected
or confirmed breach there is a risk of harm to individuals, the CFPB
(including its information systems, programs, and operations), the
Federal Government, or national security; and (c) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with the CFPB's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm;
(2) Another Federal agency or Federal entity, when the CFPB
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (a) responding to
a suspected or confirmed breach or (b) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
(3) Another Federal or State agency to (a) permit a decision as to
access, amendment, or correction of records to be made in consultation
with or by that agency, or (b) verify the identity of an individual or
the accuracy of information submitted by an individual who has
requested access to or amendment or correction of records;
(4) The Office of the President in response to an inquiry from that
office made at the request of the subject of a record or a third party
on that person's behalf;
(5) Congressional offices in response to an inquiry made at the
request of the individual to whom the record pertains;
(6) Contractors, agents, or other authorized individuals performing
work on a contract, service, cooperative agreement, job, or other
activity on behalf of the CFPB or Federal Government and who have a
need to access the information in the performance of their duties or
activities;
(7) The U.S. Department of Justice (DOJ) for its use in providing
legal advice to the CFPB or in representing the CFPB in a proceeding
before a court, adjudicative body, or other administrative body, where
the use of such information by the DOJ is deemed by the CFPB to be
relevant and necessary to the advice or proceeding, and in the case of
a proceeding, such proceeding names as a party in interest:
(a) The CFPB;
(b) Any employee of the CFPB in their official capacity;
(c) Any employee of the CFPB in their individual capacity where DOJ
has agreed to represent the employee; or
[[Page 53067]]
(d) The United States, where the CFPB determines that litigation is
likely to affect the CFPB or any of its components;
(8) Appropriate Federal, State, local, foreign, Tribal, or self-
regulatory organizations or agencies responsible for investigating,
prosecuting, enforcing, implementing, issuing, or carrying out a
statute, rule, regulation, order, policy, or license if the information
may be relevant to a potential violation of civil or criminal law,
rule, regulation, order, policy, or license.
(9) The National Archives and Records Administration or other
Federal Government agencies pursuant to records management inspections
being conduct under the authority of 44 U.S.C. 2904 and 2906.
(10) A grand jury pursuant either to a Federal or State grand jury
subpoena, or to a prosecution request that such record be released for
the purpose of its introduction to a grand jury, where the subpoena or
request has been specifically approved by a court. In those cases where
the Federal Government is not a party to the proceeding, records may be
disclosed if a subpoena has been signed by a judge; and
(11) A court, magistrate, or administrative tribunal in the course
of an administrative proceeding or judicial proceeding, including
disclosures to opposing counsel or witnesses (including expert
witnesses) in the course of discovery or other pre-hearing exchanges of
information, litigation, or settlement negotiations, where relevant or
potentially relevant to a proceeding, or in connection with criminal
law proceedings.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The records are maintained in paper and electronic media.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrievable by a variety of fields including, but not
limited to, name, email address, phone number, organization/office
assignment, or by some combination thereof.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The CFPB maintains records in accordance with the NARA approved
General Records Schedule (GRS) 5.3--Employee emergency contact
information, Item 020. Records retention policy is to destroy when
superseded or obsolete, or upon separation or transfer of employee.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to electronic records is restricted to authorized personnel
who have been issued non-transferrable access codes and passwords.
Other records are maintained in locked file cabinets or rooms with
access limited to those personnel whose official duties require access.
RECORD ACCESS PROCEDURES:
Individuals seeking notification and access to any record contained
in this system of records may inquire in writing in accordance with
instructions in 12 CFR 1070.50 et seq. Address such requests to: Chief
Privacy Officer, Consumer Financial Protection Bureau, 1700 G Street
NW, Washington, DC 20552. Instructions are also provided on the CFPB
website: <a href="https://www.consumerfinance.gov/foia-requests/submit-request/">https://www.consumerfinance.gov/foia-requests/submit-request/</a>.
CONTESTING RECORD PROCEDURES:
See ``Access Procedures'' above.
NOTIFICATION PROCEDURES:
See ``Access Procedures'' above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
84 FR 52073.
Kathryn Fong,
Chief Privacy Officer, Consumer Financial Protection Bureau.
[FR Doc. 2024-13897 Filed 6-24-24; 8:45 am]
BILLING CODE 4810-AM-P
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This is legal information, not legal advice. Laws vary by jurisdiction and change frequently. Always verify current law with official sources and consult a licensed attorney in your jurisdiction for advice on your specific situation.