Notice2024-13164
Agency Information Collection Activities; Submission to the Office of Management and Budget (OMB) for Review and Approval; Comment Request; Collection of State/Local Administrative Records and Third-Party Data
Primary source
Metadata and text below are from the Federal Register, a public-domain U.S. government work. Always verify the official published version before relying on it for any legal matter.
Published
June 14, 2024
Issuing agencies
Commerce DepartmentCensus Bureau
Full Text
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<title>Federal Register, Volume 89 Issue 116 (Friday, June 14, 2024)</title>
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[Federal Register Volume 89, Number 116 (Friday, June 14, 2024)]
[Notices]
[Pages 50563-50564]
From the Federal Register Online via the Government Publishing Office [<a href="http://www.gpo.gov">www.gpo.gov</a>]
[FR Doc No: 2024-13164]
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DEPARTMENT OF COMMERCE
Census Bureau
Agency Information Collection Activities; Submission to the
Office of Management and Budget (OMB) for Review and Approval; Comment
Request; Collection of State/Local Administrative Records and Third-
Party Data
The Department of Commerce will submit the following information
collection request to the Office of Management and Budget (OMB) for
review and clearance in accordance with the Paperwork Reduction Act of
1995, on or after the date of publication of this notice. We invite the
general public and other Federal agencies to comment on proposed, and
continuing information collections, which helps us assess the impact of
our information collection requirements and minimize the public's
reporting burden. Public comments were previously requested via the
Federal Register on March 8, 2024 during a 60-day comment period. This
notice allows for an additional 30 days for public comments.
Agency: U.S. Census Bureau, Department of Commerce.
Title: Collection of State/Local Administrative Records and Third-
Party Data.
OMB Control Number: 0607-XXXX.
Form Number(s): None.
Type of Request: Regular submission, New Information Collection
Request.
Number of Respondents: 80.
Average Hours per Response: 75.
Burden Hours: 6,000.
Needs and Uses: The Census Bureau uses state and local
administrative records data linked with other survey and census
records, including but not limited to, data from the Survey of Income
and Program Participation (SIPP), the Current Population Survey (CPS)
and the American Community Survey (ACS) to conduct research and improve
operations.
The Census Bureau encourages the District of Columbia, all 50
states, and local municipalities to share administrative records data
generally associated with, but not limited to: nutrition and food
assistance programs, including the Supplemental Nutrition Assistance
Program (SNAP) and the Special Supplemental Nutrition Program for
Women, Infants and Children (WIC); and welfare programs, including
child care subsidy; household self-sufficiency programs, including low
income energy assistance programs and Temporary Assistance for Needy
Families (TANF).
Data sharing and analysis of linked files are solely for
statistical purposes, not for program enforcement. All administrative
records data are and will remain confidential under Title 13, United
States Code (U.S.C.), Section 9, whether in their original form or when
comingled or linked.
The Census Bureau will use data from businesses for research,
censuses, and surveys operations. This data will be collected from
businesses through agreements or contracts. Third-party targeted
entities for this acquisition will include cross sector industries such
as manufacturing, information services, healthcare, supply chain, and
retail.
The U.S. Census Bureau efforts to collect these data include
integrating and linking the data with Census Bureau data from current
surveys and censuses to improve efficiency and accuracy of Census data
collections, including 2030 Census Operations, and improve measures of
the population and economy. In 2030, administrative records and third-
party data could potentially be used to enhance non-ID address
processing, imputation, in-office enumeration, contact strategies, and
post-processing.
The Census Bureau benefits from these efforts by improving data
quality, survey frames, developing model-based edits and allocations,
and studies of program participation and data quality over time.
Collaborating agencies have benefited through access to reports and
tabulations to enhance information about participation in assistance
programs.
The Census Bureau is obligated by law to use existing information
that has already been collected by other government agencies, whenever
possible, instead of asking for such information directly from the
public, provided that the existing information is consistent with the
kind, timeliness, scope, and quality of the statistics that the Census
Bureau is authorized to produce.
The authority for the Census Bureau to acquire state administrative
records data on nutrition assistance is 13 U.S.C. 6. Additionally, the
state agencies may provide SNAP and Special Supplemental Nutrition
Program for Women, Infants, and Children (WIC) data to the Census
Bureau under 7 U.S.C. 2026 and 42 U.S.C. 1786 and implementing
regulations at 7 CFR part 246, respectively. Further, state agencies
may provide TANF data to the Census Bureau under the Public Health and
Welfare Act, 42 U.S.C. 613 and Section 1137 of the Social Security Act,
42 U.S.C. 1320b-7.
The primary uses include:
<bullet> Improve survey coverage
<bullet> Evaluate, edit, and analyze census and survey data
<bullet> Conduct new policy-relevant cross-sectional and longitudinal
analyses
<bullet> Create new lower-cost data products without incurring
additional respondent burden
The Census Bureau will link administrative records and third-party
data with data from censuses and surveys at the Census Bureau,
including but not limited to data from the SIPP, CPS, ACS, and economic
programs.
Linking records across programs, across states, or over time is
accomplished using a unique linkage identifier called a Protected
Identification Key (PIK). Processing to assign a PIK to each person
record involves matching based on combinations of name, address, sex,
date of birth, and Social Security Number (SSN) data, as available. For
example, the Census Bureau requests the following data elements from
the state agencies:
a. Case unit identifiers,
b. Active Participant definitions,
c. Complete monthly case unit address history (residence, mailing),
d. Benefit month,
e. Monthly Benefits data (any of the available: benefits received
date, benefits amount issued/received, and benefit amount redeemed),
f. Income reporting requirement (simplified reporting, change
reporting, etc.),
g. Gross income (monthly),
h. Net income (monthly),
i. Eligibility and denial information,
j. Household size,
k. Identifiers for individuals in case units, and
l. The following information on individuals in a case unit:
i. Name
ii. Social Security Number
iii. Case unit/main contact phone number
iv. Unique individual identifier
v. Benefit month
vi. Case unit identifier
vii. Program data type
viii. Active participant definitions
ix. Relationship to primary recipient
x. History of membership in case unit
xi. Race
xii. Hispanic origin/Ethnicity
xiii. Sex
xiv. Date of birth
xv. Gross income (monthly)
xvi. Net income (monthly)
xvii. Monthly income source (earnings, TANF, SSI, SSA, UI, general
assistance, other)
xviii. Education
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xix. Employment
The Census Bureau will use nutrition assistance data to improve
surveys and census authorized by Title 13 of the U.S.C. The Census
Bureau will evaluate the quality of the linked data to: improve
efficiency and accuracy in our data collections; improve measures of
population and economy; evaluate and improve data linking software and
techniques; improve data quality and estimates; improve Census Bureau
household survey coverage and gain a greater understanding of data
quality collected in Census Bureau household surveys on program
participation, household composition and income; and provide a basis
for improving Census Bureau demographic and economic survey program
participation questions.
The Census Bureau may provide tabulated data to the participating
agencies that may use these tabulations for research related to and
evaluation of state programs, such as rates of enrollment in and
demographic characteristics of participants in state assistance
programs.
Data sharing and analysis of linked files are solely for
statistical purposes, not for program enforcement or the determination
of individual benefits. All administrative records and third-party data
are and will remain confidential, whether in their original form or
when comingled or linked.
Frequency: On occasion.
Respondent's Obligation: Voluntary.
Legal Authority: 13 U.S.C. 6.
This information collection request may be viewed at
<a href="http://www.reginfo.gov">www.reginfo.gov</a>. Follow the instructions to view the Department of
Commerce collections currently under review by OMB.
Written comments and recommendations for the proposed information
collection should be submitted within 30 days of the publication of
this notice on the following website <a href="http://www.reginfo.gov/public/do/PRAMain">www.reginfo.gov/public/do/PRAMain</a>.
Find this particular information collection by selecting ``Currently
under 30-day Review--Open for Public Comments'' or by using the search
function and entering the title of the collection.
Sheleen Dumas,
Department PRA Clearance Officer, Office of the Under Secretary for
Economic Affairs, Commerce Department.
[FR Doc. 2024-13164 Filed 6-13-24; 8:45 am]
BILLING CODE 3510-07-P
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</html>Indexed from Federal Register on June 14, 2024.
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